RFQ - OUTFITTING FOR 2024 FORD F-450

County of San Diego Date Issued: May 29, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13247 CONTRACTING OFFICER:
RFQ TITLE: Outfitting for 2024 Ford F-450 Yu-Kuang Hou, Procurement Specialist
QUOTATIONS
June 12, 2026 ;5:00 PM Phone: (619) 964-0529
DUE:
QUESTIONS DUE: June 5, 2026 ;5:00 PM Email: YuKuang. Hou@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or EACH ITEM EACH LOT
via email to the contracting officer listed in this RFQ. PERFORMANCE FACTORS
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE
OUTFITTING FOR TWO (2) 2024 FORD F-450 IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED
WITHIN.
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, PHYSICAL INVENTORY AND
ACCEPTANCE OF THE COUNTY'S DRAFT AGREEMENT.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.
* (Page 10),
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's
standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The
County's PO Terms and Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
STATEMENT OF WORK
1. GENERAL
1.1 The purpose of this specification is to outfit two (2) 2024 FORD F450 Regular Cab, Duar Rear Wheel trucks per the
following requirements. The vehicle shall be configured per the following specifications for use throughout. San Diego
County has possession of the vehicle and is ready for immediate outfitting.
1.2 All systems, components, parts, and materials provided by the vendor shall be new and unused, with full manufacturer's
warranties in effect starting on the date of acceptance by the county.
1.3 ContractorContractorContractorIn the event the published literature furnished by the Contractor is at variance with the
requirements of any item of this specification, the Contractor shall explain in detail the reasons why the proposed
equipment will meet this specification and not be considered an exception thereto.
2. OUTFITTING REQUIREMENTS
2.1 Two (2) Spitzlift cranes TD-324 with 10' pendant controller, or County approved equivalent.
2.2 3' Boom DC Powered Crane, assembled with 20' mil spec grade webbing with 1.25-ton hook, latch, pendant, DC connect
and wiring harness.
2.3 Post Master Adapter, 26" DPHBS-026 or County approved equivalent.
2.4 Pedestal, 10"x 12" Horizontal Universal Surface Mount, 900 lbs. max capacity, KPB-1012 or County approved equivalent.
2.5 Reinforcement Installation Kit KPB-1012H For 10"x12" Surface Plate Pedestal
The crane shall be mounted in the left rear corner of the KUV body as shown in the photos.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
3. General Requirements
3.1. Contractor shall pick up and deliver vehicle to 5610 Overland Avenue; provide an actual completion date within ten (10) days
after receipt of the purchase order or fully executed contract. Failure to provide accurate delivery dates within fifteen (15) days
may result in termination.
3.2. Contractor agrees that equipment warranty shall not start until vehicle or equipment is assigned for use by a County of San
Diego Department. Contractor shall not start the warranty of the equipment upon delivery at 5610 Overland Avenue.
3.3. If Contractor has any questions, comments, or concerns with the fulfillment of a purchase order or contract, send an email to
DGSFleetAcquisitions@sdcounty.ca.gov.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
4. Delivery
4.1. Delivery must occur Monday through Friday between 8:00 a.m. and 3:00 p.m. Delivery location unless stated otherwise is
County of San Diego, DGS Fleet Services, 5610 Overland Avenue, San Diego, CA 92123
4.2. To confirm delivery date, Contractor must email Ava.Gaughen@sdcounty.ca.gov and Andrew.Deeb@sdcounty.ca.gov at least
forty-eight (48) hours in advance. Contractor must not deliver a unit without prior notice sent to the email. Deliveries that are
attempted without County coordination are subject to delivery rejection.
4.3. Contractor must notify the Fleet Services Contract and Lead Time Analyst if vehicle delivery is anticipated to exceed fifteen
(15) calendar days past the contracted lead time. An email must be sent to DGSFleetAcquisitions@sdcounty.ca.gov for any
one-time lead time extension requests. This email request must include the contract or purchase order number, justification
for the lead time delays, a mitigation plan to remedy the issue of acquiring the vehicle, a new lead time, and an estimated date
for delivery.
4.4. Contractor is responsible for any damage to vehicles prior to Fleet Services acceptance.
5. Invoicing
5.1. The invoice shall be sent to David.kranz@sdcounty.ca.gov.
5.2. All invoices must include the following information:
5.2.1. Business Contact Person
5.2.2. Business Name, Location, and Address
5.2.3. Purchase order or contract number
5.2.4. Manufacturer Vehicle Identification Number (VIN)
5.2.5. Vehicle year, make, and model.
5.2.6. Vehicle mileage at time of delivery to the County of San Diego
5.2.7. Quantity, Description, Unit Price and Extended Price
5.2.8. County of San Diego Fleet drop-off location service facility, address, and telephone number.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13247 - OUTFITTING FOR 2024 FORD F-450
PRICING SCHEDULE
ITEM TAXABLE ESTIMATED UNIT OF UNIT
DESCRIPTION EXTENDED PRICE
NO. QUANTITY MEASURE PRICE
2024 Ford F-450 Outfitting - Parts
1 Yes 2 EACH $ $
2 2024 Ford F-450 Outfitting - Labor No 2 EACH $ $
TOTAL PRICE: $
PRICING MUST INCLUDE SHIPPING AND ANY ADDITIONAL FEES.
DO NOT INCLUDE SALES TAX WITH PRICING.
QUOTED LEAD TIME (DAYS)*:
*Lead time is the number of calendar days from when a Purchase Order is issued, or contract is fully executed to when a
Contractor proposes the physical delivery of a vehicle and title to the County of San Diego.
CONFIRMATION OF DELIVERY: Offeror commits, at no additional cost to the county, to provide a newer year model or
added value/premium existing year model in the event the proposed lead time is not fulfilled after the issuance of a county
purchase order or contract.
YES: ______ OR NO: ______
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