RFQ - OUTFITTING FOR 2026 FORD SUPER DUTY F-650 (RESERVED FOR LOCAL BUSINESSES)

County of San Diego Date Issued: April 1, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13127 CONTRACTING OFFICER:
RFQ TITLE: Outfitting for 2026 Ford Super Duty F-650 Yu-Kuang Hou, Procurement Specialist
QUOTATIONS
April 15, 2026 ;5:00 PM Phone: (619) 964 - 0529
DUE:
QUESTIONS DUE: March 8, 2025 ;5:00 PM Email: Yukuang.Hou@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet EACH ITEM EACH LOT
or via email to the contracting officer listed in this RFQ. TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE
OUTFITTING FOR ONE (1) 2026 FORD SUPER DUTY F-650 IN ACCORDANCE WITH THE TERMS &
CONDITIONS CONTAINED WITHIN.
IN ACCORDANCE WITH BOARD OF SUPERVISORS (BOS) MINUTE ORDER (MO) 6, DATED JANUARY 28,
2025, THE COUNTY RESERVES THIS RFQ FOR LOCAL BUSINESSES. THE REFERENCED BOS MO CAN BE
FOUND HERE: https://file.sandiegocounty.gov/COB/COBPublicView?FileId=39963834
FOR THE PURPOSES OF THIS RFQ, "LOCAL BUSINESS" MEANS A PARTNERSHIP, CORPORATION, JOINT
VENTURE, OR ANY OTHER ASSOCIATION FORMED TO CONDUCT BUSINESS, OR AN INDIVIDUAL, THAT: (I)
MAINTAINS ITS INTERNATIONAL OR DOMESTIC HEADQUARTERS WITHIN THE GEOGRAPHIC
BOUNDARIES OF SAN DIEGO COUNTY; OR (II) AT THE TIME THE COUNTY ISSUES THE SOLICITATION,
PROVIDES OR SELLS FROM A LOCATION WITHIN THE GEOGRAPHIC BOUNDARIES OF SAN DIEGO
COUNTY THE SAME OR SIMILAR GOODS OR SERVICES TO BE PURCHASED BY THE COUNTY. THE
COUNTY'S DETERMINATION REGARDING WHETHER AN OFFEROR QUALIFIES AS A "LOCAL BUSINESS"
SHALL BE FINAL.
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, ACCEPTANCE OF THE COUNTY'S
DRAFT AGREEMENT, PHYSICAL AVAILABILITY OF VEHICLE, VEHICLE SPECS, AND DELIVERY LEAD
TIME.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.
* (Page 11)
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only
if unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the
envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date
may not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest
possible for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders
in the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest
price may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in
specification if, in the opinion of the County, such variation does not materially change the item or its performance within
parameters acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject
any item(s) thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award
survey of the offeror to determine capability to perform, including but not limited to facilities, financial responsibility,
materials/supplies, and past performance. The determination of the County as to an Offeror's prospective ability to
perform the contract shall be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review
sample and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance
of the products provided in the sample. During the term of the award, the County must approve any substitutions from the
initial sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the
basis of substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate
the quality and characteristics of products (including products of brand name manufacturer s other than the one described
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
by the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be
considered as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be
inserted in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The
evaluation of the quotation and the determination as to equality of the product offered shall be the responsibility of the
County and will be based upon the information furnished by the offeror, or identified in the quotation as well as other
information reasonably available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible
for locating or securing any information which is not identified in the quotation and reasonably available to the purchasing
activity. Accordingly, to insure that sufficient information is available, the offeror must furnish, as part of the quotation,
all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to
(i) determine whether the product offered meets the salient characteristic requirements of the request for quotation, and
(ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an
award. The information furnished may include specific references to information previously furnished or to information
otherwise available to the purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any contract(s) resulting from this RFQ will be based upon the Draft
Agreement included in this RFQ. The Statement of Work, Pricing Schedule, and any other exhibits will be added based
upon the successful Offeror's response and successful contract finalization negotiations.
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with
Board Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year
end is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the
County shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384.
Fifteen (15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed
below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
/
/
/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
STATEMENT OF WORK
1. OUTFITTING SPECIFICATIONS
1.1. The purpose of this specification is to outfit (1) one 2026 Ford Super Duty F-650 Super Duty per the following
requirements. The County of San Diego has possession of the vehicle.
1.2. Modify the rear of a TriVan built truck body to accommodate a Todco style, Whiting, or county approved equivalent rear
roll up door with latch/catch assembly.
1.3. Door dimensions should be approximately 90" W x 82" H.
1.4. Cut the rear wall out and install a new rear support profile made from steel, rust proofing on all steel surfaces. Final paint
color black.
1.5. Supply and install a new rollup door that comes with door, tracks, and all mounting hardware.
1.6. Install two (2) each "Buyers" brand grab handle or County approved equivalent on left and right side of rear exterior-solid
aluminum round, 18" x 5/8". Final location to be determined by Fleet before vehicle is completed.
1.7. Install a pull 30" pull strap on the lowest door panel, off centered as to not interfere with the latch assembly.
1.8. Paint the rear profiles and rear door white to match the truck.
1.9. Build and install a 2-tier rear step bumper with a flip down bottom step. The mounting frame shall be steel with an
aluminum tread plate on the step.
1.10. Paint the step frame to match the truck.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
Grab handle
2. GENERAL REQUIREMENTS
2.1. Contractor shall provide updates to the Fleet Services Acquisitions Team with a status update 30, 60, 90, and 120 days after
receipt of the purchase order or fully executed contract.
2.2. Contractor shall provide an actual completion date within thirty (30) days after receipt of the purchase order or fully
executed contract. Failure to provide accurate completion date within (30) days may result in termination.
2.3. Contractor agrees that equipment and labor warranty shall not start until vehicle or equipment is assigned for use by a
County of San Diego.
2.4. 12.1.1 If Contractor has any questions, comments, or concerns with the fulfillment of a purchase order or contract, send an
email to DGSFleetAcquisitions@sdcounty.ca.gov.
3. DELIVERY
3.1 Equipment must be fully functional, new, and have no damage before handed over to the County of San Diego. Any
defects related to the functionality of the equipment must be mitigated by the Contractor within fourteen (14) calendar days
of the identification of the defect. This includes but is not limited to: body, doors, locks, and attached components.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13127 - OUTFITTING FOR 2026 FORD SUPER DUTY F-650
Contractor will be responsible for the full costs of the repairs of the equipment and must deliver the equipment within
fourteen (14) calendar days.
3.2 Contractor is responsible for any damage to vehicles prior to Fleet Services acceptance.
4. INVOCING
4.1 Invoice shall be submitted by email to David.Kranz@sdcounty.ca.gov.
4.2 All invoices must include the following information:
4.2.1 Business Contact Person
4.2.2 Business Name, Location, and Address
4.2.3 Purchase order or contract number
4.2.4 Manufacturer Vehicle Identification Number (VIN)
4.2.5 Vehicle year, make, and model.
4.2.6 Vehicle mileage at time of delivery to the County of San Diego
4.2.7 Quantity, Description, Unit Price and Extended Price
4.2.8 County of San Diego Fleet drop-off location service facility, address, and telephone number.
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