RFQ - 2025 OR NEWER FORD E-350 CUTAWAY WITH ELECTRICIAN BODY

County of San Diego Date Issued: May 6, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13212 CONTRACTING OFFICER:
2025 or Newer Ford E-350 Cutaway
RFQ TITLE: Yu-Kuang Hou, Procurement Specialist
with Electrician Body
QUOTATIONS
May 20, 2026 ;5:00 PM Phone: (619) 964-0529
DUE:
QUESTIONS DUE: May 13, 2026 ;5:00 PM Email: YuKuang. Hou@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or EACH ITEM EACH LOT
via email to the contracting officer listed in this RFQ. TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE ONE
(1) 2025 OR NEWER FORD E-350 CUTAWAY WITH ELECTRICIAN BODY IN ACCORDANCE WITH THE TERMS
& CONDITIONS CONTAINED WITHIN.
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, PHYSICAL INVENTORY AND
ACCEPTANCE OF THE COUNTY'S DRAFT AGREEMENT.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.
* (Page 8),
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
Page 3 of 15

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's
standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The
County's PO Terms and Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
STATEMENT OF WORK
1. GENERAL
1.1 The County of San Diego Department of Public Works has a requirement for one (1) 2025 or newer Ford E-350 Cutaway DRW
vans with outfitting. The specifications included under Section 2 are based on the 2026 model year E-Series Cutaway/Stripped
Chassis order guide, dated 12/02/2024. If subsequent changes to product offerings alter the availability or content of any of the
listed requirements at the time the Contractor is placing an order, the Contractor shall advise County staff about the changes and
request confirmation that the changes are acceptable prior to placing the order.
2. BASE VEHICLE
2.1 2025 or newer Ford E-350 Cutaway DRW, 158" wheelbase.
2.2 7.3L V8 Premium-Rated engine. (99N).
2.3 Electronic Six-Speed AOD Transmission w/Tow-Haul. (44P).
2.4 High-Series Exterior upgrade package. (18A)
2.5 Power Equipment Group. (903)
2.6 Rear View Camera Kit. (43E)
2.7 User defined switches. (52S)
2.8 Cruise Control. (525)
2.9 B-Pillar Trim Kit. (92B)
2.10 Manual Telescoping Mirrors. (54E)
2.11 Running Boards - LH/RH Door Length. (688)
2.12 Oxford White Clearcoat exterior (YZ), Medium Flint Cloth (CE)
2.13 Ford Protect ExtraCARE extended service plan, 8 year/125,000 miles, $100 deductible.
3. OUTFITTING EQUIPMENT
3.1 Knapheide KUV153DH High Roof KUV Body or County approved equivalent.
3.2 5 lb. fire extinguisher, ABC type, mounted in a bracket attached to the cab floor. Consult with County staff for exact location
prior to mounting.
3.3 LED warning strobe lights. ECCO model ED3777A or equal.
3.3.1 Six (6) total.
3.3.2 Two mounted to front of cab wind deflector.
3.3.3 Two mounted within top six inches at rear of box.
3.3.4 One each side of the box. Mounted mid front to rear and within top six inches.
3.3.5 Consult with County staff for exact location prior to mounting.
3.4 Electric backup alarm, 82-102 db(A) self-adjusting based on background noise. ECCO model SA950 or equal. Alarm shall be
mounted at the rear of the vehicle. The alarm shall point to the rear of the vehicle, and the alarm's horn shall be clearly visible
when standing behind the vehicle to ensure the self-adjusting system can function properly.
3.5 Install fuel inlet antenna (FIA) part # 596017 or county approved equal.
3.5.1 Antenna must be compatible with Assetworks ME79.
3.5.2 Antenna must be securely attached, within two inches of the filler, in a way that does not inhibit fuel station filling
nozzles or the vehicle's fuel inlet port.
3.5.3 FIA wiring shall extend to the DLC and have an additional two feet of wiring to allow installation of the Assetworks
module.
3.5.4 Wiring between DLC and FIA shall be no less than 18 AWG, shielded, with stranded bare copper conductor. If
necessary, the cable may be extended. Use shielded cable type Olympic part # 2886 or equivalent, polypropylene
insulated, twisted pair, aluminum Mylar shield, 18 AWG stranded tinned copper drain wire, chrome vinyl jacket.
Temperature rating: -20oC to 60oC.
3.5.5 Connections of electrical wires shall be soldered and sealed using weather resistant heat shrink tubing as per
manufacturer's specifications.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
4. OTHER REQUIREMENTS AND DELIVERY
4.1 Provide 3 complete sets of fully programmed keys per vehicle for the vehicle doors and ignition. Provide 3 complete sets of
keys per vehicle for all keyed locks to equipment installed on each vehicle. Vehicles provided without the required keys will not
be accepted.
4.2 One operator's manuals per vehicle shall be provided for the vehicle and all equipment installed on the vehicle. One each
parts, service, shop repair, and overhaul manuals shall be provided for any major equipment (snowplow, crane, fuel pump, etc.)
installed on the vehicle. Parts may be on computer compact disc, or available online with an option to download. Schematics
for component wiring for equipment installed per this specification must be provided.
4.3 The Contractor shall supply all items and/or features listed as standard equipment for the model offered, whether or not those
items/features are detailed in the specifications. Optional equipment necessary to meet the requirements of the specifications
shall also be supplied.
4.4 All components shall be installed in a workmanlike manner. Hydraulic system hoses shall be neatly secured and, when necessary,
covered or otherwise protected to prevent chafing against other hoses or parts of the truck. Wiring shall be neatly secured and
covered or otherwise protected from heat, abrasion, and excessive vibration. All non-factory wiring to be secured and routed in
a neat, professional manner, using split loom conduit of appropriate temperature rating for the location and conditions, or rigid
conduit where necessary for protection (inside tool compartments or other places where wire could suffer impact or abrasion
damage). Wiring shall not be routed through the inside of tubing used for racks or mounts, no exceptions. Wires shall be PVC-
insulated stranded copper wire of adequate size for the maximum current load and run length. Wires shall be single continuous
sections along their runs (splicing sections of wire together to complete runs is not acceptable). Connections to be made using
securely crimped or soldered fittings (ring connectors to terminal lugs/studs, etc.), with shrink tubing used as needed to properly
seal connections. Connections to the chassis wiring harnesses shall be made at locations and with methods approved by the
chassis manufacturer and chassis component manufacturers, as appropriate. Grommets or other isolation and protection devices
shall be used when wiring, hoses, lines, etc. must be routed through panels, bulkheads, etc. Scotch-lok or similar connectors
shall not be used, no exceptions.
4.5 Fasteners (nuts, bolts, screws, washers, etc.) shall be of the proper size and grade for the application in which they are used and
shall have a rust-preventive coating (zinc or cadmium plating or comparable finish-paint or powder coat not acceptable). Self-
drilling sheet metal screws ("Tek" screws) shall not be used by the offeror in the fabrication or installation of any items requested
in this specification. Any work done using such screws will be rejected by the County and returned to the Contracto for repair
at no cost to the County. Repair may require, but not be limited to, replacement of the non-conforming fasteners, replacement
of components damaged by the use of self-drilling screws, relocation of components, and/or other measures that the County
deems necessary to correct the deficiency.
4.6 The specifications are written with the intent of complying with all legal requirements and best engineering recommendations.
The Contractor shall ensure compliance with all applicable legal requirements along with applicable best
recommendations/practices from the American Welding Society, American Society of Mechanical Engineers, American National
Standards Institute, Society of Automotive Engineers, National Truck Equipment Association, and the manufacturer of any
complete and/or incomplete vehicle or trailer.
4.7 All finished systems and components provided shall carry full manufacturer's warranties. Those components fabricated by the
Contractor shall carry a minimum 12 month/1,000 operating hour warranty on parts and labor.
4.8 The Contractor and/or its subcontractors shall have experience installing/supplying and servicing the equipment included in this
specification.
4.9 All transportation of County vehicles and equipment, and of new vehicles and equipment that the Contractor is selling or has
sold to the County, for purposes of testing, fabrication/construction, repair of deficiencies, or warranty repair, shall be done by a
means which does not incur driving miles on the equipment when the transportation requires moving the vehicle to or from
locations more than 50 road miles from the County's Operations Center (5560 Overland Avenue, San Diego, CA 92123).
5. ACCEPTANCE AND DELIVERY
5.1 Vehicles delivered to the County must not include any modifications to or additions of equipment that are not specifically
requested by the County as part of its specifications. Vehicles which have had modifications or alterations to the manufacturer's
wiring or body structure through the installation of such devices may, at the County's sole discretion, be rejected as not meeting
specifications. In such cases, the County shall determine whether repairs to the vehicle to eliminate the alteration shall be
acceptable to correct the specification deficiency, or if replacement of the vehicle is required.
5.2 Deliveries are by appointment only and shall only occur between the hours of 8:00am and 2:00pm PST, Monday - Friday
(Excluding County observed Holidays).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
PRICING SCHEDULE
ITEM TAXABLE ESTIMATED UNIT OF UNIT
DESCRIPTION EXTENDED PRICE
NO. QUANTITY MEASURE PRICE
2025 or Newer Ford E-350
1 Yes 1 EACH $ $
Cutaway with Electrician Body
2 Outfitting Parts Yes 1 EACH $ $
3 Outfitting Labor No 1 EACH $ $
3 Tire Fee No 5 EACH $ 1.75 $
Ca. DMV Electronic Vehicle
4 No 1 EACH $ 37.00 $
Registration Fee
5 Yes 1 EACH $ 85.00 $
Documentation Processing Fee
TOTAL PRICE: $
PRICING MUST INCLUDE SHIPPING AND ANY ADDITIONAL FEES.
DO NOT INCLUDE SALES TAX WITH PRICING.
QUOTED LEAD TIME (DAYS)*: 45 DAYS
*Lead time is the number of calendar days from when a Purchase Order is issued, or contract is fully executed to when a
Contractor proposes the physical delivery of a vehicle and title to the County of San Diego.
CONFIRMATION OF DELIVERY: Offeror commits, at no additional cost to the county, to provide a newer year model or
added value/premium existing year model in the event the proposed lead time is not fulfilled after the issuance of a county
purchase order or contract.
YES: ______ OR NO: ______
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
DRAFT AGREEMENT
This agreement ("Agreement") is made and entered into effective as of the date of the last signature on the signature page by and
between the County of San Diego, a political subdivision of the State of California ("County") and [# enter full title of legal entity,
type of entity and location (e.g. "a Delaware corporation," "a California limited liability company"), located at (complete address)]
("Contractor"). For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. Agreement. The Agreement shall consist of:
* This document,
* Exhibit A Statement of Work,
* Exhibit B Insurance Requirements, and
* Exhibit C Payment Schedule.
In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st)
this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; Fourth (4th) Exhibit C.
2. Contractor: [#Insert Contractor's name]
3. Services: [#Insert services to be provided]
4. Agreement Term. This Agreement shall begin on the date of the last signature below and end upon completion and County
acceptance of all deliverables under this Agreement.
5. Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional
standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all
supplies and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein
otherwise expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the
services required of Contractor by this Agreement.
6. Payment. Pursuant to Exhibit C, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to
exceed [# write out amount] ($######) ("Maximum Agreement Amount").
Payment terms are, unless otherwise specified by County, thirty (30) days from the later of: (i) performance of work under the
Agreement entitling Contractor to payment, or (ii) County receipt of a correct and substantiated invoice. Payment shall be deemed
to have been made on the date that County submits electronic payment or mails a warrant or check.
7. Sales and Use Tax. On invoices, Contractor shall show any sales or use tax as separate items, giving permit number authorizing
collection of use tax. Contractor shall deduct any cash discount before computing sales or use Tax.
8. Contracting Officer. The Director of the Department of Purchasing and Contracting or designated Department of Purchasing and
Contracting official is the contracting officer for this Agreement ("Contracting Officer").
9. Notices. Notice to either party shall be in writing and personally delivered; sent by certified mail, postage prepaid, return receipt
requested; or emailed to the County's or Contractor's representative designated below (or such party's authorized representative).
Any such notice shall be deemed received by the party (or such party's authorized representative) on the earliest of the date of
personal delivery, three (3) business days after deposit in the U.S. Mail, or upon sending of an email from which an
acknowledgement of receipt has been received other than an out of office, unavailable, or undeliverable reply.
FOR COUNTY: FOR CONTRACTOR:
Kierra Ceasar-Thompson, Administrative Analyst III #Name and Title
Department of General Services, Fleet Division #Address
5560 Overland Avenue Suite 410 #Address
San Diego, CA 92123 #Phone and email
Phone: (619) 372-2110
email: kierra.ceasar-thompson@sdcounty.ca.gov
Above contact is designated as the Contracting Officer's
Representative for this Agreement ("COR").
Additional DGS Contact for Specifications/Build:
Anthony Cusano, Fleet Standards Technician
Phone: (619) 782-5429
email: anthony.cusano@sdcounty.ca.gov
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13212 - 2025 OR NEWER FORD E-350 CUTAWAY WITH
ELECTRICIAN BODY
10. Compliance with Laws. Contractor shall at all times perform its obligations hereunder in compliance with all applicable federal,
State, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or
certification laws, and keep in effect any and all licenses, permits, notices and certificates as are required. Contractor shall further
comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation.
11. County Policies and Requirements. Without limiting section 10 above, Contractor shall specifically comply with the following,
as applicable:
a. Board of Supervisors Policy A-79, Interlocking Directorates
b. Board of Supervisors Policy A-120, Zero Tolerance for Fraudulent Conduct in County Services
c. Board of Supervisors Policy B-67, Environmentally Preferable Procurement
d. Board of Supervisors Policy C-25, County of San Diego Drug and Alcohol Use Policy
e. Section 32.801, et seq. of the San Diego County Code of Regulatory Ordinances, Prohibitions of AIDS Discrimination
f. Article IIIk (Section 84, et seq.) of the San Diego County Administrative Code, Affirmative Action Program for Vendors
g. Section 21.2701, et seq. of the San Diego County Code of Regulatory Ordinances, San Diego County Fair Chance Ordinance
12. Contractor Adherence to Sections 965 through 971 of the San Diego County Code of Administrative Ordinances. Contractor shall
specifically comply with the following requirements, as applicable:
a. Definitions.
i. For purposes of this Section, all capitalized terms shall have the meaning assigned to such terms in Section 966 of the
San Diego County Code of Administrative Ordinances.
b. County Confidential Information.
i. Confidentiality. Contractor agrees to maintain data relating to any Protected Personal Activity and/or Protected Personal
Characteristics ("County Confidential Information") received or obtained pursuant to the obligations under this Contract,
if any, confidential, and shall not share and/or transmit such information to any third party including, without limitation,
any governmental agency, unless required to do so pursuant to federal, state, or local law or as necessary to perform the
obligations of Contractor pursuant to this Contract. Contractor agrees to include these requirements in any subcontract
related to the performance of this Contract. The obligation to maintain County Confidential Information confidential and
private shall survive the expiration or earlier termination of this Contract.
c. Due Process and Safety in County Facilities.
i. Prohibition on Access for Federal Law Enforcement, Out-of-State Law Enforcement, and Private Parties Acting Under
Color of Law Enforcement Authority. Contractor shall not provide access to any Non-Public Area of a County Facility,
or facility where Contractor provides services to the public on behalf of the County, to any Federal Law Enforcement
Agency Personnel, Out-of-State Law Enforcement Personnel, or a Private Party Acting Under the Color of Law
Enforcement Authority for the purpose of carrying out Law Enforcement Activities where the alleged criminal activity
is a Protected Personal Characteristic and/or a Protected Personal Activity ("Facility Access"), except as expressly
permitted pursuant to Section 967 of the San Diego County Code of Administrative Ordinances.
ii. Notice of Facility Access. Contractor shall provide the COR with notice within two (2) hours of any Facility Access, as
defined in the preceding section.
13. Use of Artificial Intelligence. Contractor shall comply with Board Policy A-140, Artificial Intelligence Board Policy. Without
limiting the foregoing, Contractor shall disclose any artificial intelligence (AI) functionality (as defined in Board Policy)
embedded in products or services provided under this Agreement and ensure that all AI systems are used in accordance with
County standards for security, privacy, and ethical practices. Contractor shall implement human oversight for any AI-generated
outputs to be used in the County's official capacity and maintain transparency by clearly attributing AI-generated content.
Contractor shall support the retrieval and export of prompts, outputs, and training details upon County request. Contractor shall
not use AI systems for prohibited purposes, including fully automated decisions without meaningful human oversight, covert
tracking, social scoring, or behavioral manipulation. The County reserves the right to inspect AI system usage and require
modifications or cessation of use if compliance risks are identified. Any changes to AI functionality or features during the term
of this Agreement shall be in compliance with this clause and be reported in writing to the Contracting Officer's Representative
prior to implementation.
14. Subcontractor Reporting. Contractor shall provide periodic reports to the County of amounts paid under this Agreement to
subcontractors and whether each subcontractor qualifies as a Small-Local Business as defined in Board Policy B-53. Such reports
shall be submitted to the COR using the "Subcontractor Data Collection Form (PC613)" located at
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC613_dpc_Subcontractor_Data.xlsx or as otherwise
directed by County. Reports shall be aligned with the County's Fiscal Year, with a mid-year report of data through December 31
submitted by February 15, and a full Fiscal Year report submitted by July 15.
15. Small-Local Business Preference. If this Agreement resulted from a solicitation where Contractor claimed Small-Local Business
status in its response per section 405 of the San Diego County Administrative Code, Contractor shall perform a commercially
useful function (as that term is defined in Board Policy B-53 Small-Local Business Policy) throughout the term of this Agreement.
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