RFQ 40-042624 On-Call SCADA Design and Integration Services

Agency:	City of High Point
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services
Posted Date:	Mar 28, 2024
Due Date:	Apr 26, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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REQUEST FOR QUALIFICATIONS

On-Call SCADA Design and Integration Services

March 28, 2024

Due Date:

and time:

RFP Number:

Mailing Address:

Friday, April 26, 2024

2:00 PM EST

40-042624

PO Box 230

High Point, NC 27261

Delivery Address:

816 East Green Drive

Purchasing Division

High Point, NC 27260

Purchasing Contact:

E-mail:

Phone:

Erik Edwards

erik.edwards@highpointnc.gov

336-883-3261

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY

IN ORDER TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING

AS SOON AS POSSIBLE

VENDOR NAME:

(Please include this cover page in your Proposal.)

NOTICE TO BIDDERS

REQUEST FOR QUALIFICATIONS

On-Call SCADA Design and Integration Services

RFP 40-042624

The City of High Point Public Services Department is here by soliciting qualifications from North Carolina

licensed SCADA design and integration contractors (firms) to provide all labor, equipment, materials, and

supervision for SCADA design and integration services at the City of High Point’s water treatment facility,

wastewater treatment facilities, wastewater lift stations and material recovery facility. The intent of this

procurement is to establish on-call SCADA design and integration contractors for the Public Services

Department.

Proposals will be received until 2:00PM, Friday, April 26, 2024, in the Purchasing Division, 816 East

Green Drive, High Point, NC 27260. Proposals are to be labeled “RFP # 40-042624, On-Call SCADA

Design and Integration Services. Proposers may mail their proposals as follows:

City of High Point

RFP # 40-042624

On-Call SCADA Design and Integration Services

816 East Green Drive

PO Box 230

High Point, NC 27261

An electronic copy of the Request for Proposal may be obtained from the City of High Point located under

Bid Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can download a copy of the

solicitation and all addenda.

The awarded vendor(s) must register with the City of High Point using the City’s on-line vendor

registration process at https://www.highpointnc.gov/egov/vendor/. The City reserves the right to accept

or reject, in whole or in part, such proposals as appears in its judgment to be in the best interest of the

City.

The successful proposer shall be required to comply with all applicable equal employment opportunity

laws and regulations, and all other applicable governmental laws and regulations as set forth by the

City of High Point and the State of North Carolina.

The meeting facilities of the City of High Point are accessible to people with disabilities. If you need

special accommodations, call 336-883-3298, TDD # 336-883-8517, or the North Carolina Relay System

(TDD #1-800-735-2962).

In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High Point will not

discriminate against individuals with disabilities and will not do business with vendors who discriminate

against such individuals in violation of the Act. “Equal Opportunity Employer, Male/Female/Handicap”

A. GENERAL INFORMATION

1. INTRODUCTION:

The City of High Point Public Services Department is hereby soliciting qualifications from

North Carolina licensed SCADA design and integration contractor (firms) to provide all labor,

equipment, materials, and supervision for SCADA design and integration services at the

City of High Point’s water treatment facility, wastewater treatment facilities, wastewater lift

stations and material recovery facility. The intent of this procurement is to establish on-call

SCADA design and integration contractors for the Public Services Department.

2. PROPOSAL SCHEDULE

This is to provide interested firms with information about the schedule anticipated by the

City. This is an estimate only and may change.

Issue Date

Questions Due to Purchasing

Responses Provided

RFP Due Date

Thursday, March 28, 2024

Wednesday, April 10, 2024, before 12:00PM

Friday, April 12, 2024

Friday, April 26, 2024, before 2:00PM

3. PROPOSAL QUESTIONS:

Questions concerning this RFP must be sent to Erik Edwards, Contracts Administrator,

no later than 12:00 PM, on Wednesday, April 10, 2024. Questions must be submitted

via email to erik.edwards@highpointnc.gov

4. PROPOSAL DUE DATE:

Sealed proposals shall be received electronically, mailed or hand-delivered no later

than 2:00 PM Eastern Standard Time, on Friday, April 26, 2024. There will not be

a public bid opening.

5. CONTRACT PRICING:

Proposals shall include pricing for the scope of work, all labor, time, and materials.

6. LATE BIDS:

Any bid proposal received after the proposal due date and time shall not be considered

and will be returned unopened.

7. COMPETITIVE SELECTION:

The successful Proposer will be selected on a fair and rational basis, and the evaluation

factors outlined below shall be applied to all eligible, responsive Proposers in comparing

proposals and selecting the successful bidder. Award of a contract may be made without

discussion with the Proposers after responses are received. Proposals should, therefore,

be submitted on the favorable terms. The City reserves the right to void the contract if

the successful Proposer has not performed within the date specified by the Proposers

response.

8. SALES TAX:

Sales Tax shall not be included in any proposed prices. The City of High Point is not

tax exempt and will pay sales tax where applicable. Sales tax shall be invoiced as a

separate item.

9. MWBE:

Pursuant to General Statute 143-48 and Executive Order #77, the City of High Point

invites and encourages participation in this procurement process by businesses owned

by minorities, women, handicapped or disadvantaged persons. Only businesses certified

by the NC Historically Underutilized Businesses (HUB) Office shall count toward M/WBE

participation. Respondents shall make good faith efforts to contact minority, women,

handicapped or disadvantaged- owned businesses to allow each an equal opportunity to

participate on any portion of the scope of the particular work involved. Proposals shall

include MWBE information and documentation.

10. CONTRACTS:

It is recognized that the formal basis of any agreement between vendor and user will be

a contract to be negotiated between parties rather than a proposal. In submitting

proposals, vendors must indicate that they are prepared to complete a contract

containing all the information submitted in their proposals. Vendors must also be

prepared to meet the City’s insurance requirements at the time the contract is awarded.

Contractor shall be required to sign a City of High Point contract, a sample of which is

included in this RFQ.

11. REJECTION OF PROPOSAL:

The City of High Point reserves the right to reject any and all Proposals, to waive any

informality in proposals received, to accept or reject any or all of the items in the proposal,

and to award the contract in whole or in part and/or negotiate any or all items with

individual Proposers if it is deemed in the City’s best interest. Moreover, the City reserves

the right to make no selection if proposals are deemed to be outside the fiscal constraint

or not in the best interest of the City.

12. INSURANCE:

The Contractor shall purchase and maintain during the life of this contract comprehensive

general liability and other insurance as is appropriate for the work being performed as

outlined in the sample contract which is attached for your reference. A Certificate of

Insurance will be required at the time of executing the final contract.

13. PAYMENT:

A contract that includes a payment schedule based on tasks, timetables and percentages

of completed work will be developed prior to work commencing with the awarded.

14. E-VERIFY REQUIREMENTS APPLY TO PUBLIC CONTRACTS:

Under North Carolina law, the E-Verify requirement applies to private employers doing

business in this state that has 25 or more employees working in this state. If contractors

are individuals who are self-employed (i.e., one employee), or with a business with less

than 25 employees, that individual/business is not subject to the E-Verify requirements.

We have provided the affidavit which will be included in the bid documents.

15. SUBMITTAL PACKAGE CONTENT AND FORMAT:

Hard copy Proposals should be prepared on two-sided 8-1/2 x 11 paper using minimum

10-point font, placed in a manila envelope with the words, “On-Call SCADA Design and

Integration Services, RFQ # 39-042624” clearly visible. The City will not consider mailed

proposals that do not arrive prior to the proposal deadline.

16. SUBMITTAL REQUIREMENTS:

If your firm would like to be considered for providing the required services, please email

a copy to: erik.edwards@highpointnc.gov or your firm can submit one (1) original

bound copy and one (1) USB flash drive Proposal to:

Mailed

City of High Point

Purchasing Division

Attn: Erik Edwards,

Contracts Administrator

PO Box 230

High Point, NC 27261

Hand-Delivered

City of High Point

Purchasing Division

Attn: Erik Edwards,

Contracts Administrator

816 East Green Drive

High Point, NC 27260

B. QUALIFICATIONS AND SUBMISSION REQUIREMENTS

Letter of Transmittal

The proposal shall include a cover letter of transmittal attesting to its accuracy.

Identify the legal entity that would enter into the contract with the City which will

include the following:

 Full legal name of vendor

 Address of company headquarters

 Address of local office (an office in the High Point metro area; if not in High

Point, what is the nearest office location?)

 Name and title of the person authorized to enter into a contract.

Executive Summary

Provide a brief summary of the Proposer’s understanding of the Scope of Services

presented in this RFQ and emphasize any unique aspects or strengths of the Proposal.

RFQ 40-042624 On-Call SCADA Design and Integration Services

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See Also

Bid Number:	RFQ 40-042624
Bid Title:	RFQ 40-042624 On-Call SCADA Design and Integration Services
Category:	Bid Opportunities
Status:	Open