#20-52 RFQ On Call Mechanical Electrical Plumbing Engineering & Related Services

Agency: City of Newton
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Feb 13, 2020
Due Date: Feb 27, 2020
Solicitation No: #20-52
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Due Date Time Location Bids Number Title / Description Meeting Date Time Location
02/27/2020
11:00 AM
#20-52

#20-52 RFQ On Call Mechanical Electrical Plumbing Engineering & Related Services

On Call Mechanical Electrical Plumbing Engineering and related services in conjunction with Municipal and School construction projects

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Addendum#1

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CITY OF NEWTON
PURCHASING DEPARTMENT
CONTRACT FOR PUBLIC BUILDINGS
REQUEST FOR QUALIFICATIONS:
ON CALL MECHANICAL. ELECTRICAL AND PLUMBING
ENGINEERING AND RELATED SERVICES
RFP #20-52
Submittal Date: February 27, 2020 at 11:00 a.m.
FEBRUARY 2020
Ruthanne Fuller, Mayor
CITY OF NEWTON
PURCHASING DEPARTMENT
REQUEST FOR QUALIFICATIONS #20-52
This City of Newton Request For Qualifications (RFQ) invites sealed Statements of Qualification (SOQs) from qualified
environmental engineer individuals or firms for
ON CALL MECHANICAL. ELECTRICAL AND PLUMBING ENGINEERING AND RELATED SERVICES
Mechanical. electrical and plumbing (MEP) engineering services shall include but not be limited to site investigations and
utilities evaluation services for the City of Newton Buildings Department.
SOQs will be received until:
11:00 a.m., Thursday, February 27, 2020
at the Purchasing Department, Room 201, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Immediately
following the deadline for submission, the City shall prepare and publish a list of all SOQs submitted. Documents associated
with this RFQ (Contract Documents) will be available online at the City’s website: www.newtonma.gov/bids after: 10:00
a.m., February 13, 2020.
Proposers are responsible for downloading the specifications from the City’s web site at www.newtonma.gov/bids . Proposers
must email the Purchasing Department (purchasing@newtonma.gov ) their Company Name, Address, Email address, Phone &
Facsimile number and what bid # (i.e. #20-52) they have downloaded.
SOQs should be responsive to all information requested in the RFQ. Estimated fees for project phases are set forth in the RFQ.
All SOQs shall be submitted as (i) fifteen (15) hard copies and (ii) one electronic version in PDF format on CD or
thumbdrive.
Proposers’ attention is directed to the requirements of the City’s Supplemental Equal Employment Opportunity, Anti-
Discriminaton and Affirmative Action Program and also to the Minority/Women Business Enterprise Plan, December 1999, all
of which are available on the Purchasing Department’s web page. In the event of conflict between any of the above listed
policies, the stricter policy shall apply.
All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids. It is the sole responsibility of
Proposers downloading these bids to ensure they have received any and all addenda prior to the bid opening. Addenda will be
available online within the original bid document as well as a separate file. If you download bids from the internet site and
would like to make it known that your company has done so, you must email the Purchasing Department
(purchasing@newtonma.gov ) the Company Name, Address, Email address, Phone & Facsimile number and what bid # (i.e.
#20-52) has been downloaded.
The City will reject any and all SOQs in accordance with the above referenced General Laws. In addition, the City reserves the
right to waive minor informalities in any or all proposals, or to reject any or all proposals (in whole or in part) if it be in the
public interest to do so.
In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will
be provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA
Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For
Telecommunications Relay Service, please dial 711.
CITY OF NEWTON
Nicholas Read
Chief Procurement Officer
February 13, 2020
RFQ #20-52 On Call Mechanical, Electrical & plumbing Engineering and Related Services
Page 2 of 31
REQUEST FOR QUALIFICATIONS FOR MECHANICAL. ELECTRICAL AND PLUMBING ENGINEERING &
RELATED SERVICES
Enclosed please find the information package which includes the Commonwealth of Massachusetts Designer
Selection Board (DSB) Standard Designer Application Form For Municipalities and Public Agencies Not Within
DSB Jurisdiction (7/16)(“Application”), and a draft contract which sets forth the scope of services desired by the City
of Newton Public Buildings Department in conjunction with “on callMEP engineering and related services
(referred to herein collectively as the “Services).
Your SOQ should be submitted on the Application provided. Concise, succinct proposals would be appreciated.
Please submit only that information which you feel pertinent to the work for which you are applying that will assist
in the MEP engineer consultant (MEPC) selection.
Notwithstanding any provision to the contrary, for Item 6 of the Application
please submit two (2) firms for each of the Disciplines selected in Item 4. The City reserves the
right to approve the submitted teams as proposed.
The services sought are not subject to the Designer Selection Law, M.G.L. c. 7C, §§44-58, as they are on call, i.e.,
provided as needed, and do not relate to an identified public construction project. Such services are also exempt
from the Massachusetts Procurement Act. M.G.L. c. 30B, §1(b)(32A). The City wishes to select MEPCs on the
basis of fair and open competition, so it is following (but is not intended to be bound by) the provisions of M.G.L.
c. 149, §44A½. The selection will be governed by City ordinance, Newton City Ordinances §§5-35 through 5-37,
copies of which are attached as Attachment C. It is the City of Newton’s intent to award to multiple qualified firms.
The City and the selected firm(s) shall negotiate fees on a project by project basis at the time project services are
requested.
MEPCs interested in being considered for approval should submit 15 copies of the completed Application, and one
completed and signed copy of each of the following attached documents: Bidder’s Qualifications and References
Form (2 pages); Certificate of Non-Collusion (1 page); Debarment Letter (1 page); and IRS Form W-9 (1 page)
no later than 11:00 a.m. on February 27, 2020 to:
Purchasing Department, Room 201
Newton City Hall,
1000 Commonwealth Avenue
Newton, MA 02459
Immediately following the deadline for SOQs a list will be created of all proposers’ names received and will be posted
to the City’s website: www.newtonma.gov/bids .
Questions may be directed to the City of Newton Purchasing Department at: purchasing@newtonma.gov until
Friday, February 21, 2020 at 12:00 p.m. (noon).
RFQ #20-52 On Call Mechanical, Electrical & plumbing Engineering and Related Services
Page 3 of 31
MECHANICAL. ELECTRICAL AND PLUMBING (MEP) ENGINEERING & RELATED
SERVICES PROJECT INFORMATION PACKAGE
Statement of Objectives
The City of Newton through its Designer Selection Committee is currently seeking expressions of interest from
individuals and firms for professional services for the following work funded through the City’s Public Buildings
Department.
It is the City’s intent to award this contract to an MEP firm to be provided as needed, and not relating to an
identified public construction project, i.e., “on-call.Range of services to include but not be limited to schematic,
contract drawings and documents, bidding, inspections, and construction administration for the following types of
proposed projects:
MEP SERVICES:
I. Mechanical, Controls and HVAC replacements/upgrades at various school and municipal
buildings
II. Plumbing replacements/upgrades at various school and municipal buildings
III. MEP system analysis related to total building analysis for energy at various school and
municipal buildings
IV. Energy Analysis of various school and municipal buildings
V. Preparation of various MEP trade contract specifications for “On Call” service contracts
VI. Electrical, lighting replacements/upgrades at various school and municipal buildings
VII. Emergency Generator Replacement at various school and municipal buildings
VIII. Security System installations at various school and municipal buildings
IX. Energy Modeling
PROJECT DESIGN/CONSTRUCTION UPSET VALUES:
I. The upset value for the design cost for each project shall not exceed $400,000 per project
II. The upset value for all design work performed shall not exceed $750,000 per contract year
III. The upset value for any Construction Project shall not exceed $4,000,000 per project
RFQ #20-52 On Call Mechanical, Electrical & plumbing Engineering and Related Services
Page 4 of 31
Disclosure
The questionnaire submitted in response to this RFQ will be considered the property of the City of Newton,
and may be utilized as deemed appropriate by the City. Should the offeror desire that certain data within the
Questionnaire not be utilized for purposes other than as a response to the Designer Selection Committee
Questionnaire, such data shall be identified on the cover page of the response to the questionnaire.
Information submitted in response to this request may become subject to disclosure to the public pursuant to
provisions of Massachusetts law and the Freedom of Information Act (5 U.S.C. 552).
False Representation
Information must be fully accurate and complete. The penalty for making false statements is prescribed in
18 U.S.C. 1001
Minority Outreach
Qualified minority individuals and firms are encouraged to submit expressions of interest.
Equal Opportunity Requirements
Offerors are hereby advised that submission of a signed questionnaire in response to this advertisement will
be deemed to express the intent to comply in all respects with the following non-discrimination provisions as
applicable:
Title VI Civil Rights Act of 1964, as amended.
Title VIII Civil Rights Act of 1968, as amended.
Executive Order 11063 and 11246.
State Tax Requirements
As required by Chapter 233, Acts of 1983, the successful contractor will be required to sign an attest form
certifying that all state tax returns have been filed and all state taxes paid. Offerors are advised that
submission of a signed questionnaire in response to this advertisement will be deemed to express the
offeror’s intent to comply with Massachusetts statutes.
RFQ #20-52 On Call Mechanical, Electrical & plumbing Engineering and Related Services
Page 5 of 31

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