RFQ 26-009-55 On Call Freight Planning

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
Posted Date:	Nov 10, 2025
Due Date:	Dec 9, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Shelby County

Tennessee

Lee Harris, Mayor

Request for Qualifications

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: Monday, November 10, 2025

Due: Tuesday, December 9, 2025 no later than 4:00 P.M. (Central Standard Time)

RFQ # 26-009-55

On-Call Freight Planning

for

Division of Planning & Development (DPD)

Memphis Urban Area Metropolitan Planning

Organization (Memphis MPO)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies or professionals to provide On-Call Freight Planning. Information regarding

this formal bid is located on the County’s website at www.shelbycountytn.gov. At the top of the

home page, click on the dropdown box under “Business”, click on “Purchasing” and “Bids” to locate

the name of the above-described formal bid. Link: https://bids.shelbycountytn.gov/

IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendors

are to enter their information only where yellow cells, are on those 2 yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

LOSB goals will not be applied to this project

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Shelby County Government

Purchasing Department

TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide On-Call Freight Planning expertise to strengthen the freight

elements of the Memphis MPO’s Regional Transportation Plan (RTP), supplement its Mid

South Regional Freight Flows Study, and conduct related standalone studies. Assignments

may range from rapid-turn technical memoranda to comprehensive analyses and stakeholder

facilitation (the “Goods and/or Services”). This Request for Qualifications (“RFQ”) is being

released to invite interested and qualified Vendors to prepare and submit proposals in

accordance with the instructions provided where the successful proposer(s) will be selected

and invited to enter into a contractual relationship with Shelby County for the Goods and/or

Services outlined in this RFQ, and per proposal(s) received.

In this RFQ, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider, and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard

Excel file by all Vendors, and submitted as part of your proposal (both Printed

and Digital formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if the business is located in Shelby County,

TN).

2. Must provide active Business Registration Number(s) and Vendor number, or your

applications are “in” the EOC system and the Purchasing system for processing (refer

to details outlined below) – please list all your Shelby County active BRNs .

3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Independent Vendors (sole proprietors) must adhere to State of Tennessee Public

Chapter No. 436, known as the “Tennessee Lawful Employment Act” (effective date

of 01/01/12) – please provide proof and documentation of employment eligibility

(driver’s license…); Otherwise mention you are NOT an Independent Vendor (sole

proprietor).

5. FORM – Drug-Free Workplace Affidavit must be completed, signed, and notarized

with your bid/proposal – even if less than 5 employees.

6. Must attest to a minimum of five (5) years of experience providing the goods and/or

performing the services described in this bid.

7. ELIGIBILITY – All bidders must register with the System for Award Management at

www.SAM.gov and have no active exclusions. Bidders must provide a screen shot

documenting registration with their proposal. As a federally funded project,

eligibility/exclusion checks will be conducted via SAM.gov before contract award.

Shelby County BRN and Vendor numbers

Please be advised, references and instructions regarding the Equal Opportunity

Compliance Office (EOC) are subject to change. In the event there is a change prior to the

conclusion of the solicitation, the instructions will be updated. The current registration

process will continue until further notice.

As a part of doing business with Shelby County Government (SCG), each individual, company,

or organization is required to have active BRN and Vendor numbers before starting to provide

goods/services to SCG.

• To obtain an SCG Business Registration Number (as well as LOSB, if applicable)

and the SCG Vendor number, please submit an online application, as described

below. The EOC and Vendor applications are combined.

Online Application Process

Go to: https://apps.shelbycountytn.gov/EOCPublic/

• Complete and submit the application online only

Note: Prior to accessing the application, please read the application instructions

in their entirety to make sure that you completely understand all of the

information that will be required on the application.

Upon receiving the BRN , the application will be forwarded to the Purchasing Department for

processing. You will receive your Vendor number via email.

Applicants who have an unexpired BRN and only need a Vendor number will be directed

accordingly once they access the link.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFQ 26-009-55 On Call Freight Planning

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