RFQ #2024-052 On-Call Electrician Services

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Jan 24, 2024
Due Date:	Jan 26, 2024
Solicitation No:	2024-052
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Administered by University of Maine System

Office of Strategic Procurement

Request for Qualifications (RFQ)

On-Call Electrician Services

RFQ #2024-052

Issued Date: January 12, 2024

Response Deadline Date/Time: January 26, 2024, 11:59 PM

EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line: On-Call Electrician Services - RFQ#2024-052

Response Contact Information:

Strategic Sourcing Manager (SSM): Derek Houtman

Email: UMSResponses@maine.edu Phone: (207) 581-2678

Request for Qualifications – On-Call Electrician Services

Dated: January 12, 2024

1.0 INTRODUCTION ............................................................................................................................ 3

1.1 Definitions, Background, Purpose and Specifications .................................................. 3

1.2 General Information................................................................................................................. 4

1.3 General Submission Process and Provisions.................................................................. 9

2.0 EVALUATION PROCESS AND QUALIFIED VENDOR LIST.............................................. 11

2.1 Evaluation Process................................................................................................................ 11

2.2 Award ........................................................................................................................................ 11

2.3 Negotiations ............................................................................................................................ 11

2.4 Award Protest ......................................................................................................................... 11

3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 13

3.1 General Format Instructions ............................................................................................... 13

3.2 Response Format Instructions ........................................................................................... 13

Appendix A – University of Maine System Response Cover Page................................... 14

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 15

Appendix C – Organization Reference Form .......................................................................... 16

Appendix D – Submission Materials – Service Suppliers ................................................... 17

University of Maine System RFQ

Rev. 04/15/2023

Page 2 of 17

Request for Qualifications – On-Call Electrician Services

Dated: January 12, 2024

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University”

or “UMS.”

Respondents to this document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom a future Agreement is negotiated and awarded shall be

referred to as a "Contractor” or “Vendor.”

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites seven

distinctive public universities, comprising 10 campuses and numerous centers, in

the common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of seven universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM) of Maine Law

The System also includes the University of Maine School of Law and the University

of Maine Graduate and Professional Center.

University of Maine

The University of Maine, founded in Orono in 1865, is the state's land grant and

sea grant university. As the state’s only public Carnegie R1 research university,

UMaine has a statewide mission of teaching, research and economic

development, and community service. UMaine is among the most comprehensive

higher education institutions in the Northeast with nearly 100 majors and academic

programs. It attracts students from Maine and 49 other states, and more than 60

countries. It currently enrolls more than 11,400 undergraduate and graduate

students who can directly participate in research, working with world-class

scholars. UMaine offers more than 100 degree programs through which students

can earn graduate certificates, master's, doctoral or professional science master's

degrees. The university promotes environmental stewardship, with substantial

efforts campus wide aimed at conserving energy, recycling and adhering to green

building standards in new construction.

University of Maine System RFQ

Rev. 04/15/2023

Page 3 of 17

Request for Qualifications – On-Call Electrician Services

Dated: January 12, 2024

The Advanced Structures and Composites Center (ASCC), located on the

University of Maine campus in Orono, Maine is a national and international leader

in commercially scaled next-generation research and development (R&D) on

composites materials and structures.

1.1.3

Purpose

UMS is seeking responses to provide electrical services of a general and project-

based nature. UMS is opening a facility at Brunswick Landing and will be

expanding operations, adding equipment, and increasing presence in the area.

Electrical work will be required to support these expansions.

The result of this RFQ process will be a list of companies qualified to provide some

or all the services listed in of which vendors can be selected for specific purchases.

1.1.4 Specifications/Scope of Work

Electrical Services: Services shall be required for working on electrical

components up to 600 volts that include, but are not limited to, step down

transformers, service entrance panels, sub panels, fuses, breakers/control

circuits, and related wiring, lighting, ballast, outlets/receptacles, working with

conduit, PVC, and related piping, digital controls, electric/pneumatic controls, and

actuators, and generator related switch gear. Trouble shooting, repairing and/or

replacing electric motors and speed drives may also be required.

1. Licenses: Contractor shall have the following required licenses:

A. Electrical Company – state of Maine Master Electrician license.

B. On-Site Supervisor – state of Maine Master Electrician license and a

minimum of three (3) years’ experience as a Master Electrician.

2. Experience: Contractor’s employees providing service must possess

previous experience and appropriate licensing (Journeyman or higher),

with three–five (3-5) years of experience preferred.

3. Contractor must be capable of providing the necessary technical

personnel from its own work force to respond to services requests.

Indicate in the response the number of employees in the Contractor’s

own workforce.

4. High Voltage: Contractor shall indicate in the response its capacity to

perform electrical work for components over 600 volts that include, but

are not limited to, transformers, electrical vaults, related switch gear,

overhead and underground distribution lines, and generator switch gear.

1.2 General Information

1.2.1 Contract Administration and Conditions

1.2.1.1 Vendors qualified through this RFQ process may be required to

execute a contract in the form of a University of Maine System Master

Agreement. A Master Agreement template has been included as

Attachment A of this RFQ.

The Master Agreement entered into by the parties shall consist of the

University of Maine System Master Agreement, the RFQ, the

Contractor’s submission including all appendices or attachments and

University of Maine System RFQ

Rev. 04/15/2023

Page 4 of 17

Request for Qualifications – On-Call Electrician Services

Dated: January 12, 2024

1.2.1.2

1.2.1.3

clarifications, the specifications including all modifications thereof, and

a Purchase Order or Letter of Agreement requiring signatures of the

University and the Contractor, all of which shall be referred to

collectively as the Agreement Documents.

In the event of a conflict of terms, the following precedence will apply:

1. University of Maine System Master Agreement

2. Agreement Riders (as required)

3. Contract Amendments (as required)

4. The University’s RFQ

5. Contractor’s Submission

6. Purchase Order or Letter of Agreement (if applicable)

Modification of the Agreement terms and conditions are permitted

except that the University, due to its public nature, will not:

a. Provide any defense, hold harmless or indemnity;

b. Waive any statutory or constitutional immunity;

c. Apply the law of a state other than Maine;

d. Procure types or amounts of insurance beyond those UMS

already maintains or waive any rights of subrogation;

e. Add any entity as an additional insured to UMS policies of

insurance;

f. Pay attorneys' fees, costs, expenses, or liquidated damages;

g. Promise confidentiality in a manner contrary to Maine's

Freedom of Access Act (FOAA);

h. Permit an entity to unilaterally change any term or condition

once the contract is signed;

i. Accept any references to terms and conditions, privacy

policies, or any other websites, documents or conditions

referenced outside of the contract; or

j. Agree to automatic renewals for term(s) greater than month-

to-month.

By submitting a response to a Request for Qualifications, bid or other

offer to do business with the University, the Respondent understands

and agrees that:

a. The above Agreement provisions (Section 1.2.1.2) will not be

modified and are thereby incorporated into any agreement

entered into between University and the Respondent; that

such terms and condition shall control in the event of any

conflict with such agreement; and that the Respondent will not

propose or demand any contrary terms;

b. The above Agreement provisions (Section 1.2.1.2) will

govern the interpretation of such agreement notwithstanding

the expression of any other term and/or condition to the

contrary;

c. The Respondent agrees that the resulting Agreement will be

the entire agreement between the University (including

University’s employees and other End Users) and

Respondent and in the event that the Respondent requires

understanding, whether on an order form, invoice, website,

University of Maine System RFQ

Rev. 04/15/2023

Page 5 of 17

bid #	due date	due time	commodity	attachments	addenda
2024-052	26-Jan-2024	11:59 pm	RFQ #2024-052 On-Call Electrician Services	No attachments available	RFQ 2024-052 Addendum 1

RFQ #2024-052 On-Call Electrician Services

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