RFQ 02-26 OFFICIAL JOURNAL PUBLICATIONS

Request for Quotation April 23, 2026 RFQ 02-26
CADDO PARISH SCHOOL BOARD Jennifer Weaver
1961 MIDWAY AVENUE PH: 318-603-6978
SHREVEPORT, LA 71108 FAX: 318-603-6474
jweaver@caddoschools.org
QUOTE TITLE: OFFICIAL JOURNAL PUBLICATIONS
SEALED QUOTES WILL BE ACCEPTED UNTIL: 10:30 A.M.CST ON TUESDAY, MAY 26, 2026
IMPORTANT: The Instructions/Provisions (12/20/2015) to bidders are available for download and printing at
the CPSB website: www.caddoschools.org (Click on Bids, RFP's and RFQ's) or may be picked up from the
CPSB Purchasing Department, 1961 Midway Avenue. If you choose to access from the CPSB website, the
Instructions/Provisions will be incorporated by reference with the same force and effect as if set forth in full text.
Dated Advertised: April 23rd & April 30th, 2026 Shavonda M. Scott, Director of Purchasing
TO BE COMPLETED BY BIDDER:
LEGAL NAME OF BIDDER:
MAILING ADDRESS:
CITY, STATE, ZIP CODE:
TELEPHONE NO: ( ) FAX NO: ( )
AUTHORIZED SIGNATURE: EMAIL:
NAME (PRINTED/TYPED): TITLE:
*****IMPORTANT INFORMATION*****
DEBARMENT CLAUSE: Before completing the Request For Quotation Form, please read the following
information:
1. The prospective lower tier participant certifies, by submission of their bid, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from participation in this transaction by any Federal or State Department
or agency.
2. Where the Prospective participant is unable to certify any of the statements in this document,
such prospective participant shall attach an explanation to this bid response.
NOTE: FAILURE TO COMPLETE ALL SPACES OR TO EXTEND QUANTITIES BY THE UNIT PRICES TO
SHOW THE "EXTENDED COST" (IF UNIT PRICES ARE REQUIRED) MAY CAUSE THE LINE ITEM TO BE
JUDGED INCOMPLETE AND REJECTED.
THIS IS NOT AN ORDER.
All items are to be quoted "as specified or approved equal". If quoting other than specified, please
include product literature/tear sheet for evaluation purposes. Failure to do so may result in your
response being rejected.

RFQ 02-26
PURPOSE: As required by law, the school board will appoint an official journal to publish all
minutes, resolutions, budget notices, and other official proceedings of the Board.
AWARD
The publication that is able to provide the best circulation, frequency, and pricing will be
recommended to be the official journal of the Caddo Parish School Board.
CPSB reserves the right to select the vendor(s) that best meet the needs of the district based
on quoted price as well as the level of service and support to be provided by that vendor.
All bidders must comply with LA R.S. 43:140 et seq. relative to official journals of school
boards.
CPSB reserves the right to reject any and all quotes received; to waive any informalities, and
in all cases CPSB will be the sole judge as to whether a vendor's quote has or has not
satisfactorily met the requirements of the RFQ. CPSB reserves the right to waive any defect
or omission in any quote which does not materially affect the terms of the response to this
Request for Quotation.
TERMS: The offered quote shall remain effective July 1, 2026 - June 30, 2027. Prices
should be firm for the entire school year, unless mutually agreed upon by both parties in
writing.
IMPORTANT: The responsibility for timely presentation (delivery) of the quote rests solely
with the submitter. A quote delayed beyond the stated time and date is subject to rejection.
QUESTIONS: Questions regarding this RFQ should be directed to Jennifer Weaver, Senior
Buyer, via email (jweaver@caddoschools.org) and received no later than 2:00 pm on Friday,
May 08, 2026. The subject line should be listed as RFQ 02-26 Official Journal Publications-
Questions. Responses to questions will be posted as an addendum on Wednesday, May 13,
2026. All questions must be submitted in writing. Verbal and/or telephone inquiries will not be
accepted.
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RFQ 02-26
CADDO PARISH SCHOOL BOARD
REQUEST FOR QUOTATION
Official Journal Publications
STATEMENT OF SERVICE
Provide detailed information regarding capacity & service including but not limited to:
Cost of full page of legals: _________________________________
Cost per line: _________________________________
Current Circulation: _________________________________
(within the Parish)
Publishing Schedule: _________________________________
Additional Information for consideration:
Please feel free to attach additional pages if needed
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FROM:
BID NUMBER: RFQ 02-26
BID TITLE: Official Journal Publications
OPENING DATE: TUESDAY, MAY 26, 2026
SEND TO:
CADDO PARISH SCHOOL BOARD
Purchasing Department
1961 Midway Avenue
Shreveport, LA 71108
Attn Bidders: Use this print format on the outside of your envelope when responding to any formal bids, RFP's or RFQ's.
We do not accept fax or electronic bid responses EXCEPT THROUGH BID EXPRESS for any formal bids, RFP's or RFQ's.