RFQ Notice: Recreation and Enrichment Programs & Camps

Agency:	Township of East Brunswick
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Dec 8, 2025
Due Date:	Dec 24, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Township of East Brunswick

1 Civic Center Drive

East Brunswick, New Jersey 08816-1081

Phone: (732) 390-6850

Fax: (732) 238-8848

www.eastbrunswick.org

TOWNSHIP OF EAST BRUNSWICK

REQUEST FOR QUOTATION

RECREATION AND ENRICHMENT PROGRAMS

& CAMPS

QUOTE DEADLINE DATE:

WEDNESDAY, DECEMBER 24, 2025

AT 11:00 A.M.

FAIR AND OPEN PROCESS IN ACCORDANCE WITH

N.J.S.A. 19:44A-20.4 et seq.

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A. PROJECT BACKGROUND:

The Township of East Brunswick (“Township”) wishes to seek proposals for various programs

and camps to be offered through the Department of Recreation and Parks for youth, teens, and

adults for 2026. In order to offer Township residents as much variety as possible and to

encourage residents to sign up for as many different programs throughout the year, the

Township will accept multiple contractors.

Quotes must be received by the Township’s Designated Contact Person, via email, mail or hand

delivery, by 11:00 a.m. prevailing time on Wednesday, December 24, 2025. Quotes received

after 11:00 a.m. on the Deadline Date will not be considered.

Designated Contact Person:

Email: tlawful@eastbrunswick.org

Tamar Lawful, Municipal Clerk

Township of East Brunswick

1 Jean Walling Civic Center Drive

East Brunswick, NJ 08816-1081

It is the Contractor’s obligation to examine and familiarize themselves with all the requirements

of this Request for Quotation prior to submitting a proposal.

B. SCOPE OF WORK:

The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A

19:44A-20.4 et seq.

The Township is issuing this request for quotation via a fair and open process in accordance with

N.J.S.A 19:44A-20.4 et seq.

The Township has offered a variety of programs over the years to support the community. The

following are the categories and some of the programs that have been offered in previous years.

Sports Programs- These are various year–round programs for teens and youth. Sample programs

include instructional classes, clinics or workshops etc., which may include, but, are not limited to:

tennis, field hockey, multi sports, lacrosse, rugby, kayaking, golf, basketball, volleyball, cricket,

baseball/softball, etc. Class size may range from 5-40 participants.

Summer Specialty Camps and School Vacation Camps - for participants age 5-12. Sample

programs include, but, are not limited to: sports camps (soccer, multi sports, cricket, basketball,

golf, field hockey, etc.), enrichment camps, environmental camps, science camps, STEAM camps

(robotics, engineering, Lego, Jr. physicians), etc. Class size may range from 10-40 participants.

Science and Enrichment Programs - These are various year–round programs for teens and youth.

Programs included but are not limited to Lego construction, junior physicians’ academy, rocketry,

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general science, robotics, environmental education, and STEAM programs. Previous class sizes

ranged from 5-25 participants.

Group Exercise –Various year-round exercise and fitness programs for adults, teens and youth.

All contractors were required to hold the following certifications through the International Sports

and Science Association or an equivalent body; Certification in Personal Training, Specialist in

Youth Fitness, Specialist in Group Training. Such classes include but are not limited to; Yoga,

Pilates, Tai Chi, High Intensity and Low Intensity aerobics. Class size could range from 5-40

participants.

Cultural Arts - These are various year–round programs for senior adults, teens and youth.

Possible programs include visual art, textile arts, and music. Class size may range from 5-20

participants.

Other Unique Programs – Contractors sometimes offered unique programs. Sample classes

included: nutrition, cooking, etiquette, character development, life skills, leadership, languages,

enrichment programs, youth programs, sewing, knitting, and specialty design programs such as

designing your own video games and video game environments, video recording and production

services. Class size could range from 5-25 participants.

C. QUALIFICATIONS:

Respondents shall:

Provide detail, samples and other material that support the programs that are offered.

Company history, including number of years in business, references, resumes

State variety of programming offered, including unique programs and ability to work with individuals

with special needs, program descriptions and sample program curriculum.

Instructors’ expertise and experience, as well as the employee screening process used for background

screening for criminal history & sex offender status and staff training provided.

A respondent will charge for programs by the participant. The following are the program categories; the

respondent should list the programs/classes within each category on the spreadsheet.

•

Sports

•

Summer Specialty Camps

•

Science & Enrichment

•

Group Exercise

•

Cultural Arts

•

Other (unique programming)

The Township will consider additional and new programming offered by the Contractor throughout the

contract period.

Facilities and Liability:

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The Township will provide the Contractor with an appropriate suitable location in the Township Park

system, or at a Township building, or other suitable location. The Contractor shall have no responsibility

or liability for the space provided except for injury or damage arising from the Contractors sole

negligence.

Extension of Contract:

If mutually acceptable to the Township and Contractor, the contracts can be extended at the existing terms

and conditions for an additional 12 months up to five years.

The Contractor shall:

1. Recommend program schedules.

2. Advertise and market programs.

3. Provide adequate staff for supervision and instruction.

4. Manage the instructors, work schedules and resolve any work-related problems.

5. Provide substitute staff when scheduled staff is not available.

6. Provide appropriate training and supervision of instructors.

7. Provide sufficient instructor to participant ratio as deemed appropriate by the Township.

8. Participants will be supervised at all times by an adult 18 years of age or older.

9. Inspect program spaces being used prior to use on a daily basis. Advise the Township of any

problems. Ensure that all spaces used are left neat and orderly on a daily basis.

10. Provide all necessary age appropriate equipment and supplies. Replace if necessary due to

damage or loss.

11. Coordinate with department appointed liaison on all program related issues.

12. Advise in writing to the East Brunswick Department of Recreation & Parks Liaison immediately

of any changes that deviate from the agreed upon schedule, preferably before the scheduled change takes

place.

13. Notify program participants of any changes.(example: weather-related cancellation)

14. Take participant attendance.

15. Distribute Township-provided class schedule to all participants and/or parents/guardians (if

necessary).

16. Provide necessary make-up sessions on next available meeting day according to class schedule,

credits or refunds may be issued based on Township credit/refund policy.

17. Contractor shall provide verification of criminal background checks

18. Contractor shall provide a brochure or other attachments listing program options, recommend

registration fees, and amount or remuneration required for services provided.

Township Responsibilities – The Township will provide the following:

1. Assist with marketing programs via Township website and email blasts to residents

2. Accept registrations from participants and handle all money, including refunds.

3. Assist with notifying program participants of any changes.(example: weather-related

cancellation)

4. Provide to contractor a list of all program participants with emergency contact information.

5. Payment to Contractor upon successful completion of the program.

6. Ensure that gymnasium/fields/rooms are properly maintained and available for use.

7. Conduct parent surveys and program evaluations at the end of each session.

Facility Location

The programs will be located at a suitable location. NO alternate indoor location will be available in case

of inclement weather for outdoor programs, unless specified by the Township. Port-o-John will be

provided at all outdoor facilities.

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D. FAIR AND OPEN CRITERIA:

STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA

1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for

which a bid solicitation shall not be required under the Local Public Contracts Law shall be

advertised by the Township on the Township website at least ten (10) days prior to the date set for

the receipt of said quote. The published notice shall set forth a description of the requested goods

or services, the time, date and place that proposals must be submitted, the contact information for

obtaining a proposal document, and a statement that the proposals are being solicited through the

fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. The Township shall review the responses to the request for quotes and appoint or award a

contract to a business entity for the goods or services advertised subsequent to such review.

Contracts awarded under this process shall be publicly announced and awarded. The resolution

awarding the contract shall state that the contract was awarded after a fair and open process and

shall state the number of responses received.

3. Contracts subject to the fair and open process delineated herein are subject to additional

Requirements and any other applicable laws including, but not limited to, the Local Public

Contracts Law.

E. SELECTION CRITERIA:

Quotations will be evaluated on the basis of the most advantageous, price and other factors considered.

The evaluation will consider:

a. Experience, technical expertise, professional execution and reputation in the field;

b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the

contract;

c. Availability to accommodate any required meetings of the Township and the ability to work well

with the Township;

d. Compensation proposal;

e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;

f. Creative vision, display impact, appreciation and respect for the program.

F. INSURANCE REQUIREMENTS:

1. Indemnification

The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,

hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation,

actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount

arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those

acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title:	RFQ Notice: Recreation and Enrichment Programs & Camps
Category:	Request for Quotes
Status:	Open

RFQ Notice: Recreation and Enrichment Programs & Camps

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