RFQ Notice: Janitorial Services - Neilson Plaza and Transportation & Commerce Center

Township of East Brunswick Phone: (732) 390-6850
1 Civic Center Drive Fax: (732) 238-8848
East Brunswick, New Jersey 08816-1081 www.eastbrunswick.org
TOWNSHIP OF EAST BRUNSWICK
REQUEST FOR QUOTATIONS
***JANITORIAL SERVICES ***
NEILSON PLAZA AND TRANSPORTATION &
COMMERCE CENTER
____________________________________
QUOTE DEADLINE DATE: APRIL 8, 2026, 11:00 A.M.
FAIR AND OPEN PROCESS IN ACCORDANCE WITH
N.J.S.A. 19:44A-20.4 et seq.
ADVERTISED ON THE TOWNSHIP'S WEBSITE ON:
MARCH 25, 2026
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A. PROJECT BACKGROUND:
The Township of East Brunswick ("Township") wishes to secure janitorial services at the Neilson
Parking Plaza and the Transportation and Commerce Center parking facilities.
Quotes must be received by the Township's Designated Contact Person, via email, mail, or hand
delivery, by 11:00 a.m. prevailing time on April 8, 2026. Quotes received after 11:00 a.m. on the
Deadline Date will not be considered.
Designated Contact Person:
Email: tlawful@eastbrunswick.org
Tamar Lawful, Municipal Clerk
Township of East Brunswick
1 Jean Walling Civic Center Drive
East Brunswick, NJ 08816-1081
It is the Contractor's obligation to examine and familiarize themselves with all the requirements
of this Request for Quotation prior to submitting a proposal.
B. SCOPE OF WORK:
The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A.
19:44A-20.4 et seq.
Location: Neilson Parking Plaza [Parking Utility] - 7 days a week
7 Tower Center Boulevard
* Dust seats, counters, and ledges nightly
* Shake out area carpets and vacuum nightly
* Sweep, wash, rinse, and dry lobby, elevator, and bathroom floors nightly
* Wax floors - first Friday or Saturday of each month (after 10:00 p.m.)
* Strip old wax from floor in January, March, June, and September, with prior notification
to the Parking Utility Supervisor
* Wipe down edge trim to remove debris
* All windows are to be cleaned inside and out every Tuesday
* All glass doors that provide ingress and egress are to be cleaned nightly
* Elevator walls and doors are to be cleaned and sanitized nightly with stainless steel
cleaner
* Stairwell is to be walked from bottom to top, and all debris picked up and swept nightly
* Base of stairwell is to be washed and deodorized nightly
* Water fountain must be cleaned and sanitized nightly
* Restrooms to be maintained twice a day as follows:
o Once daily between 10:30 a.m. and 11:30 a.m. and again nightly after
9:00 p.m.
o Clean toilets and urinals inside and outside
o Clean mirrors, sinks, and counters
o Sweep, wash, rinse, and dry floors nightly
o Clean partitions with proper cleaners nightly
o Collect garbage
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Location: Transportation and Commerce Center [Parking Utility] - Monday through Friday
551 Old Bridge Turnpike
* Dust seats, counters, ledges, and furniture in the lobby and parking office nightly
* Shake out area carpets and vacuum nightly
* Sweep, wash, rinse, and dry lobby, elevator, and bathroom floors nightly
* Maintain lobby and office Terrazzo floors
* March and September - strip old wax from floor and reseal, with prior notification to the Parking
Utility Supervisor.
* Wipe down edge trim to remove mop debris
* All lobby windows are to be cleaned inside and out every Monday (do not touch decals)
* All glass doors that provide ingress and egress are to be cleaned nightly
* Elevator steel walls and doors are to be cleaned and sanitized nightly with stainless steel cleaner
and glass cleaner
* Clean and sanitize the water fountain nightly
* Restrooms to be maintained twice a day as follows:
o Once daily between 10:30 a.m. and 11:30 a.m. and again nightly after 9:00 p.m.
o Clean all toilets and urinals inside and outside
o Clean mirrors, sinks, and counters
o Sweep, wash, rinse, and dry floors nightly
o Clean partitions with stainless steel cleaner nightly
o Collect garbage
ADDITIONAL INFORMATION
1. Payment to Other Parties. The Contractor shall not obligate the Township to make any payments
to another party, nor make any promises or representations to another party for, or on behalf of the
Township, without prior written approval of the Parking Supervisor or his authorized
representative.
2. Provision of Labor, Tools, and Equipment. The Contractor agrees to furnish and pay all
necessary expenses for all labor, tools, and equipment in connection with providing Janitorial
Services pursuant to this contract.
3.Equipment and Supplies. Contractor is responsible for providing, maintaining, and transporting
all equipment and supplies in connection with rides in a safe manner in compliance with all Local,
State, and Federal rules and regulations.
4. Personnel. Contractor shall provide qualified employees to perform work required to comply
with the contractual agreement. All Contractor employees shall dress in clothing that clearly states
they are employees of the Contractor. Smoking, vaping, and consumption of alcohol are not
permitted on Township property. The contractor will ensure that all employees will refrain from
these activities while on Township property, and any violator may be removed from the facility
and face legal charges deemed appropriate by local law enforcement. The contractor must supply
at least one employee who is fluent in English and can communicate with other members of the
contractor's crew.
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5. Supervision. The Township Parking Supervisor shall have final decision-making responsibility
and shall oversee all activities.
7. Accident and Hazard Prevention. Contractor shall exercise precaution at all times and adhere to
all Federal, State, and Local rules and regulations concerning "Janitorial Services" to maintain a
safe environment for all employees and commuters. The Contractor is responsible for paying for
any damages caused to public property resulting from "Janitorial Services."
8. Termination of Contract. The Township has cause to terminate its contract for janitorial services
if the Contractor fails to perform its obligations under the terms of this contract in a timely and
proper manner.
9. Payment for Services. Contractor shall submit an invoice and will be paid in the following
manner:
a. Upon satisfactory performance of services, the Contractor shall be paid in full following the
complete execution of services required.
b. Invoice must include all fees for supplies, equipment, and personnel and be net of all discounts
and penalties assigned or incurred by the Township.
c. Invoice must be submitted to the Parking Supervisor and shall be paid within 30 days of
completion of the event and accurate submittal of paperwork, whichever is later.
C. QUALIFICATIONS:
1. Contractor shall meet all Federal, State, and Local certifications and requirements to provide
equipment and personnel for "janitorial services." All requirements of the Joint Insurance Fund
shall be adhered to as required, including, but not limited to, a Hold Harmless Agreement and proof
of insurance.
2. Contractor shall have a minimum of five (5) years of experience in the "Janitorial Services" field
and provide documentation indicating this experience.
3. Contractor must have 100% accident-free history in "Janitorial Services" during the past five (5)
years and provide documentation indicating this safety record.
4. Contractor must have a 100% performance rating in honoring contracts for events during the past
five (5) years and shall provide documentation indicating the successful completion of all events
during this time period.
5. Contractor shall provide references within the past two (2) years.
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D. FAIR AND OPEN CRITERIA:
STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA
1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for
which a bid solicitation shall not be required under the Local Public Contracts Law shall be
advertised by the Township on the Township website at least ten (10) days prior to the date set for
the receipt of said quote. The published notice shall set forth a description of the requested goods
or services, the time, date and place that proposals must be submitted, the contact information for
obtaining a proposal document, and a statement that the proposals are being solicited through the
fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.
2. The Township shall review the responses to the request for quotes and appoint or award a contract
to a business entity for the goods or services advertised subsequent to such review. Contracts
awarded under this process shall be publicly announced and awarded. The resolution awarding the
contract shall state that the contract was awarded after a fair and open process and shall state the
number of responses received.
3. Contracts subject to the fair and open process delineated herein are subject to additional
Requirements and any other applicable laws including, but not limited to, the Local Public
Contracts Law.
E. SELECTION CRITERIA:
Quotations will be evaluated on the basis of the most advantageous, price and other factors considered. The
evaluation will consider:
a. Experience, technical expertise, professional execution and reputation in the field;
b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the
contract;
c. Availability to accommodate any required meetings of the Township and the ability to work well
with the Township;
d. Compensation proposal;
e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;
F. INSURANCE REQUIREMENTS:
1. Indemnification
The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,
hereinafter referred to as indemnitees, from all suits, including attorney's fees and costs of litigation,
actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount
arising or recovered under Worker's Compensation law, or arising out of failure of the Contractor or those
acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the
intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage
resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of
any nature whatsoever.
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2. Insurance Requirements:
A. Worker's Compensation and Employer's Liability Insurance
This insurance shall be maintained in full force during the life of this contract by the contractor covering
all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.
12:235-1.6. Minimum Employer's Liability $1,000,000.00.
B. General Liability Insurance
This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any
one accident for bodily injury and $3,000,000.00 aggregate for property damage and shall be
maintained in force during the life of the contract.
C. Automobile Liability Insurance
This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with
limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily
injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the
life of this contract by the contractor.
D. Professional Liability/Malpractice Insurance Policy (if applicable)
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each
such policy for each staff member remains full and in effect while providing services for Township.
The contractor shall provide the Township with a Certificate of Insurance naming the Township of East
Brunswick as additionally insured, evidencing the existence of required insurance prior to the
commission of work. Rain Date shall also be shown on the description section of the Certificate of
Insurance. Said insurance must include coverage for complete operations, contractual insurance and
independent contractor or subcontractor insurance, where and if applicable.
E. Errors and Omissions Insurance
a. The contractor shall purchase and maintain during the entire period of this contract, errors and
omissions insurance that shall protect the contractor and the Township from any and all claims
that may arise out of or result from the contractor's performance of this contract. Specifically,
the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per
occurrence and $4,000,000.00 dollars in the aggregate.
b. Certificates of the Required Insurance
Certificates as listed above shall be submitted along with the contract as evidence covering
Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies
operating on an admitted basis in the State of New Jersey.
The contractor shall provide the Township with a Certificate of Insurance naming the
Township, its employees, officers, and agents as additionally insured, and evidencing the
existence of required insurance prior to the commission of work.
The Township will not accept Mutual Limitation of Liability terms.
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F. OTHER REQUIREMENTS:
Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless
the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a
bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and
Enterprise Services within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof
of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in
turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other
contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first
provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and
their addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the Division of
Taxation in the
Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-
1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this
regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed
online at www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a
complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a
business organization that fails to provide a copy of a business registration as required, or that provides
false business registration information, shall be liable for a penalty of $25.00 for each day of violation, not
to exceed $50,000, for each proof of business registration not properly provided under a contract with a
contracting agency.
1. Form W-9 [Please submit]
Successful contractor shall complete W-9 Form and submit it to the Municipal Clerk prior to contract award.
The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf
1. For Quotations in Excess of $17,500 Certification Of Political Contributions - Pay to Play -
Notice of Disclosure Requirement
Township Ordinance No. 06-13 Establishing Restrictions on the Award of Contracts to Professional Entities
and Certain Other Entities Who Make Certain Political Contributions, and pursuant to Section 3 (a) thereof,
requires that Respondents that provide quotations in excess of $17,500 confirm that they have not made
any contributions in violation of Section 1 of Ordinance No. 06-13.
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H. PAYMENT AND CONTRACT TERM
The Contractor shall invoice the Township's Clerk's Office annually for the services provided. The
contract period shall be for two (2) years, commencing from the date the contract was awarded, with the
option of two (2) one-year contract renewals, considering mutual agreement by both parties, expiring
April 1,2028. The renewal of the contract must be approved by resolution.
EXHIBIT A
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE PER
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1.1 et seq.
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any
employee or applicant for employment because of age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex. Except with respect to affectional or sexual orientation and gender identity or
expression, the contractor will take affirmative action to ensure that such applicants are recruited
and employed, and that employees are treated during employment, without regard to their age,
race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender
identity or expression, disability, nationality or sex. Such action shall include, but not be limited
to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The contractor agrees to post in conspicuous places, available
to employees and applicants for employment, notices to be provided by the Public Agency
Compliance Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements
for employees placed by or on behalf of the contractor, state that all qualified applicants will
receive consideration for employment without regard to age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or
representative or workers with which it has a collective bargaining agreement or other contract or
understanding, a notice, to be provided by the agency contracting officer advising the labor union
or workers' representative of the contractor's commitments under this act and shall post copies of
the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented
from time to time and the Americans with Disabilities Act.
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The contractor or subcontractor agrees to make good faith efforts to employ minority and
women workers consistent with the applicable county employment goals established in accordance
with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals
determined by the Division, pursuant to N.J.A.C. 17:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment
agencies including, but not limited to, employment agencies, placement bureaus, colleges,
universities, labor unions, that it does not discriminate on the basis of age, creed, color, national
origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex, and that it will discontinue the use of any recruitment agency which
engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary,
to assure that all personnel testing conforms with the principles of job-related testing, as
established by the statutes and court decisions of the State of New Jersey and as established by
applicable Federal law and applicable Federal court decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees
to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all
such actions are taken without regard to age, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex,
consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal
law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
The contractor and its subcontractors shall furnish such reports or other documents to the
Div. of Contract Compliance & EEO as may be requested by the office from time to time in order
to carry out the purposes of these regulations, and public agencies shall furnish such information
as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance
investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27-1.1 et
seq.
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EXHIBIT B
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions.
Failure to submit the required information is cause for automatic rejection of the bid or
proposal.
Name of Organization: _________________________________________________________
Organization Address: __________________________________________________________
Part I - Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): __________________________________________
Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10
percent or more if its stock, of any class, or of all individual partners in the partnership who own a 10
percent or greater interest therein, or of all members in the limited liability company who own a 10 percent
or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)
OR
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