RFQ Notice: Fireworks Display - July 4th Celebration

Agency:	Township of East Brunswick
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	713990 - All Other Amusement and Recreation Industries
Posted Date:	Mar 9, 2026
Due Date:	Apr 8, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Township of East Brunswick

1 Civic Center Drive

East Brunswick, New Jersey 08816-1081

Phone: (732) 390-6850

Fax: (732) 238-8848

www.eastbrunswick.org

TOWNSHIP OF EAST BRUNSWICK

REQUEST FOR QUOTATION

Fireworks Display – July 4th Celebration

QUOTE DEADLINE DATE: APRIL 8, 2026, at 11:00 a.m.

FAIR AND OPEN PROCESS IN ACCORDANCE WITH

N.J.S.A. 19:44A-20.4 et seq.

Legal Publication Date: March 9, 2026

East Brunswick Township Website

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A. PROJECT BACKGROUND:

The Township of East Brunswick (“Township”) wishes to provide aerial fireworks display in

conjunction with the Township’s Independence Day Celebration. The fireworks display shall

occur on July 4th, 2026, with a rain date of July 5th, 2026.

This contract shall include the bidder providing fireworks display, qualified personnel to transport,

install, discharge, and remove display, provide appropriate safety equipment, provide proof of all

required insurances, state, and federal licenses.

Quotes must be received by the Township’s Designated Contact Person, via email, mail or hand

delivery, by 11:00 a.m. prevailing time on April 8, 2026. Quotes received after 11:00 a.m. on the

Deadline Date will not be considered.

Proposals should include fireworks program details outlining a show cost not to exceed

$52,000.00, references and total cost of program. The working budget has been provided to give

prospective bidders a level playing field for designing their proposals and to assist in consistency

during the review process. The Township of East Brunswick reserves the right to lower the

show budget if necessary. The successful vendor shall be awarded a contract for 2026 with the

option to extend the contract for additional years in 2027 and 2028 based upon mutual agreement

between the Township and Vendor each year.

Designated Contact Person:

Email: tlawful@eastbrunswick.org

Tamar Lawful, Municipal Clerk

Township of East Brunswick

1 Jean Walling Civic Center Drive

East Brunswick, NJ 08816-1081

It is the Contractor’s obligation to examine and familiarize themselves with all the requirements

of this Request for Quotation prior to submitting a proposal.

B. SCOPE OF WORK:

The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A

19:44A-20.4 et seq.

Scope of Service

1. Description of Work. Provide a safe and entertaining firework display at the Township’s

Independence Day Celebration. The shoot site is intended to be held at the Community Arts Center,

721 Cranbury Road, East Brunswick, NJ 08816. A detailed fireworks display proposal shall be

included with the submission in addition to the budgeted amount/total price on the proposal page

of this RFQ. Specifications for the work to be performed by this Contract will be as follows:

a. Shells – shells shall not be larger than 5” in diameter and a variety of colors and not smaller

than 3” in diameter. These parameters are specific, so the fireworks are seen by the public

over an existing tree line at the shoot site.

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b. Ground Displays – due to the existing tree line at the shoot site, ground displays generally

are not encouraged to be part of a proposal. Any ground displays included in the proposal

should be discussed with the Director of Recreation and Parks before submittal.

c. Show – shall include an Opening, Main Body, and Finale in a continuous flow with no

breaks in the shooting for a period between 20 and 30 minutes. Proposals should include

whether the show will be fired electronically or manually.

d. Transportation and Security of Fireworks

i. Shall provide, deliver, and secure fireworks to the designated location of the

fireworks shooting zone.

ii. Shall provide copy of hazardous materials on CDL 30 days in advance of shoot.

iii. Shall transport fireworks in D.O.T. approved and regulated vehicles.

iv. All devices shall have their EX-numbering, as required by the Bureau of

Explosives and D.O.T.

v. Shall provide certification and biography of shooter to Township’s Fire Marshall

30 days in advance of shoot for Fire Marshall’s inspection and approval.

vi. Shall provide resume/CV of all assistants to the shooter to the Fire Marshall 5 days

in advance of shoot for Fire Marshall’s inspection and approval.

vii. Shall provide a detailed and itemized inventory of shells shipped for the display to

the Fire Marshall

viii. Shall inspect and inventory check the delivered shells with the Fire Marshall at a

mutually agreed upon time, at least 8 hours prior to the shoot time.

ix. All fireworks packages shall be clearly labeled as to size, type, quantity, and

country of origin.

x. Shall provide written procedures outlining plans for delivery, set up, discharge,

and removal of display.

xi. Provide all safety equipment and personnel that Township’s Fire Marshall deems

necessary to shoot safely with 30 days’ notice from Fire Marshall

xii. Responsible for policing the fireworks display and searching for and disposing of

unfired fireworks as required under NFPA 1123, 1995 Edition, Section 4-1.12

xiii. Shall provide a Post Display Release Report that all shells have been removed and

secured at the end of the show. The bidder is responsible for policing the fireworks

display while on site and searching for and disposing of unfired fireworks.

2. Schedule of Event. The bidder is required to perform the show on July 4, 2026. Should the Fire

Marshall, Director of Recreation, Parks and Community Services or Bidder deem the weather unfit

for a safe show on July 4, 2026, the Contractor will perform contracted show on July 5, 2026.

3. Weather Cancellation/Postponement. The township shall decide by 12:00pm on July 4, 2026, to

show or postpone the display until July 5, 2026, with no penalty. Should the Township decide after

12:00pm to postpone the display from July 4, 2026, a 5% rescheduling fee shall be made to

Contractor.

4. Force Majeure. Neither party shall be in default or liable for any type of damages under this

Agreement for any Force Majeure Event. A Force Majeure Event is any such unforeseen act or

event that is beyond the reasonable control of a party that prevents the Township or the bidder from

performing and is not the fault of the Township or the bidder (ex. war, government intervention,

un-navigable waters or waterways, strikes, inclement weather, fire, explosions, civil disturbance,

act of God or the public enemy, military action, terrorist act, unforeseeable or unpreventable lack

of materials or equipment, public health emergency, etc.).

If a cancellation of the contract by reason of a Force Majeure Event occurs fourteen (14) days or

less prior to the event date, the Township shall pay for all bidder accrued costs at the time of notice,

up to a maximum of fifteen percent (15%) of the total contract. The Township shall have the option

to terminate the contract or reschedule the event to a mutually agreeable date within twelve (12)

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months of the original contract date. The township shall pay the full contract price upon completion

of the rescheduled event in addition to the fifteen (15%) percent cancellation fee specified above.

If the Township provides notice of Force Majeure cancellation fifteen (15) or more days prior to

the contracted event date, the Township shall have the right to reschedule or cancel the event, at

the Township’s sole discretion. If the Township wishes to reschedule the event, the Township shall

have the right to do so at no cost within twelve (12) months of the originally contracted event date.

If the Township wishes to terminate the contract, the Township shall pay the bidder ten (10%)

percent of the total contract as a cancellation fee.

5. Time of Event. The fireworks display is to begin at 9:30pm. Bidder must have display set up and

inspected by Fire Marshall by 7:30pm. In the event the Bidder is not ready to begin display by

9:30pm a 5% penalty may be assessed for every 5 minutes in delay to the start of the display.

6. Equipment and Supplies. Bidder is responsible for providing, maintaining, and transporting all

equipment and supplies in connection with display in a safe manner in compliance with all State,

Federal, and D.O.T. rules and regulations.

7. Personnel. Bidder shall provide qualified employees to perform work required of display and

provide proof of fireworks/explosives certifications and drivers licenses. All Bidder employees

shall dress appropriately for a family-friendly event and in a safe manner for handling explosives.

Smoking, vaping, and consumption of alcohol are not permitted on Township property – Bidder

will ensure that all employees will refrain from these activities while on Township property and

any violator may be removed from facility and face legal charges deemed appropriate by local law

enforcement. Bidder must supply at least one employee who can communicate effectively with

other members of Bidder’s crew and Township officials.

8. Supervision. The Township Fire Marshall shall have final decision-making responsibility and shall

oversee all activities related to display. Fire Marshall shall consult with Bidder, Director of

Recreation, Parks and Community Services, and Director of Emergency Services throughout the

day of event to maintain and evaluate a safe setting for display.

9. Accident and Hazard Prevention. The bidder shall conform to NFPA 1123, Code for Fireworks

Displays, which shall apply to the construction, handling and use of fireworks and equipment

intended for outdoor fireworks displays and operations of displays. The bidder shall always

exercise precautions and adhere to all Federal, State, and Local rules and regulations concerning

fireworks/explosives to maintain a safe environment for all employees and celebrating guests. The

bidder is responsible to pay for any damage to public property that results from a fireworks display.

The bidder will safely remove all unused or unexploded devices from the facility after approval

received from Fire Marshall.

10. Payment to Other Parties. The Bidder shall not obligate the Township to make any payments to

another party, not make any promises or representations to another party for, or on behalf of, the

Township without prior written approval of the Director of Recreation, Parks and Community

Services or his authorized representative.

11. Provision of Labor, Tools, and Equipment. The Bidder agrees to furnish and pay all necessary

expenses for all labor, tools, and equipment in conjunction with the fireworks display.

12. Termination of Contract. The Township has cause to terminate the contract if the bidder fails to

fulfil its obligations under the terms of the contract in a timely and proper manner.

13. Proposal Maximum. Proposal may not exceed $52,000.

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14. Payment for Services. Bidder shall submit an invoice and will be paid in the following manner:

a. Upon satisfactory performance of services, the bidder shall be paid in full following the

complete execution of services required. The invoice must include all fees for explosives

and personnel and be net of all discounts and penalties assigned or incurred by Township.

The invoice must be submitted to the Director of Recreation, Parks and Community

Services and shall be paid within 30 days of completion of display and accurate submittal

of paperwork, whichever is later.

15. Permits. The bidder will contact the Clerk’s office and apply for a Fireworks Permit. Also, a

permit must be obtained from Fire District No. 1.

C. QUALIFICATIONS:

1. The bidder shall meet and submit all necessary documents to satisfy all Federal, State, and Local

certifications and requirements to perform a fireworks/explosive display in NJ. All requirements

of the Central Jersey Joint Insurance Fund shall be adhered to as required.

2. The bidder shall have a minimum of five (5) years of experience in the fireworks/explosives field

and provide documentation indicating this experience and any award recipients.

3. The bidder must have a 100% accident-free history in transportation and discharging of fireworks

during the past five (5) years and provide documentation indicating this safety record.

4. The bidder must have a 100% performance rating in honoring contracts for shows during the past

five (5) years and shall provide documentation indicating the successful completion of all shows

during this time.

5. Bidder shall provide references of past displays within the Northeast region within the past 5 years.

D. FAIR AND OPEN CRITERIA:

STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA

1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for

which a bid solicitation shall not be required under the Local Public Contracts Law shall be

advertised by the Township on the Township website at least ten (10) days prior to the date set for

the receipt of said quote. The published notice shall set forth a description of the requested goods

or services, the time, date and place that proposals must be submitted, the contact information for

obtaining a proposal document, and a statement that the proposals are being solicited through the

fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. The Township shall review the responses to the request for quotes and appoint or award a

contract to a business entity for the goods or services advertised subsequent to such review.

Contracts awarded under this process shall be publicly announced and awarded. The resolution

awarding the contract shall state that the contract was awarded after a fair and open process and

shall state the number of responses received.

3. Contracts subject to the fair and open process delineated herein are subject to additional

Requirements and any other applicable laws including, but not limited to, the Local Public

Contracts Law.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFQ Notice: Fireworks Display - July 4th Celebration

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See Also

Bid Title:	RFQ Notice: Fireworks Display - July 4th Celebration
Category:	Request for Quotes
Status:	Open