RFQ No. 2026-09 Professional Architectural & Engineering Design Services for the Harlingen Multi-Purpose Recreation Center RFQ Notice, Registration and RFQ Packet

Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:
RFQ No. 2026-09 Professional Architectural and Engineering Design Services for the
Harlingen Multi-Purpose Recreation Center
The City of Harlingen is seeking qualified professional design services for the development of a new Multi-Purpose
Recreation Center aimed at expanding recreational opportunities and promoting community health and wellness. The
proposed project consists of the design of an approximately 25,900-square-foot indoor recreational facility that will serve as
a centralized hub for organized sports, fitness activities, and community programs.
Interested Bidders must register with the Purchasing Office to request a bid packet including specifications and plans at
Purchasing@harlingentx.gov. Packets will be emailed upon registration. Bids must be submitted on or before 2:00 p.m.,
Tuesday, May 12th, 2026, at the Purchasing Office, 404 S. 54th St. Harlingen, TX 78550. Bids will be publicly opened and
read aloud at 2:30 p.m., on Tuesday, May 12th , 2026. A bid bond in the amount equal to 5% of the bid must be submitted
with each bid.
The City of Harlingen is an Affirmative Action and Equal Opportunity Employer. Preference will be given to Section 3
Business Concerns certified by the City. SBE, MBE, and WBE are encouraged to submit bids for this project. The City of
Harlingen reserves the right to reject any or all bids, to waive defects and formalities or technicalities in such bids, to award
the contract to the respondent which it considers has submitted the best and most advantageous bid, and to hold all bids
for a period of sixty (60) days without taking any action thereon.
City of Harlingen - Purchasing Department
404 S. 54th St., Harlingen TX 78550
(956) 216-5316
Email: purchasing@harlingentx.gov
_________________________________________________________________________________________________
Bidder Registration Information
IF YOUR COMPANY IS INTERESTED IN PARTICIPATING, PLEASE EMAIL THE REGISTRATION
INFORMATION BELOW TO PURCHASING@HARLINGENTX.GOV TO REQUEST A BID PACKET.
Company Name:
Company Address:
Phone #:
Fax#:
Contact Person
Name(s):
Email Address(s):
HUB Certified
(Yes/No):
HUB Certification#:

REQUEST FOR QUALIFICATIONS:
RFQ NO. 2026-09
Professional Architectural and Engineering Design Services for the
Harlingen Multi-Purpose Recreation Center
DEADLINE: Tuesday, May 12th, 2026 @ 2:00 P.M.

TABLE OF CONTENTS
Page
I. RFQ NOTICE............................................................................... 3
II. INSTRUCTIONS TO RESPONDENTS.............................................. 4
III. SECTION I SCOPE OF WORK ....................................................... 4-10
IV. SECTION II PROPOSAL RESPONSE REQUIREMENTS...................... 10-12
V. SECTION III GENERAL TERMS AND CONDITIONS............................. 12-16
VI. SECTION IV EVALUATION CRITERIA FOR SELECTION...................... 17
VII. RESPONSE EVALUATION CRITERIA................................................ 18-19
VIII. RESPONSE EVALUATION FORM................................................... 20
IX. REFERENCE FORM..................................................................... 21
X. CONFLICT OF INTEREST QUESTIONNAIRE FORM........................... 22-23
XI. CONFLICT OF INTEREST QUESTIONNAIRE SAMPLE....................... 24
XII. CERTIFICATE OF INTERESTED PARTIES - FORM 1295..................... 25
XIII. CERTIFICATION REGADING DEBARMENT AND SUSPENSION.......... 26-27
XIV. BUSINESS DATA CERTIFICATION ................................................. 28-29
EXHIBIT A - PRELIMNARY EXHIBITS ................................. 30-31
EXHIBIT B - SAMPLE CONTRACT................................................... 32-39
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NOTICE
REQUEST FOR QUALIFICATIONS
Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:
RFQ No. 2026-09 Professional Architectural and Engineering Design Services for the Harlingen Multi-
Purpose Recreation Center
The City of Harlingen is seeking qualified professional design services for the development of a new Multi-
Purpose Recreation Center aimed at expanding recreational opportunities and promoting community health
and wellness. The proposed project consists of the design of an approximately 25,900-square-foot indoor
recreational facility that will serve as a centralized hub for organized sports, fitness activities, and community
programs.
Interested Bidders must register with the Purchasing Office to request a bid packet including specifications and
plans at Purchasing@harlingentx.gov. Packets will be emailed upon registration. Bids must be submitted on
or before 2:00 p.m., Tuesday, May 12th, 2026, at the Purchasing Office, 404 S. 54th St. Harlingen, TX 78550.
Bids will be publicly opened and read aloud at 2:30 p.m., on Tuesday, May 12th , 2026. A bid bond in the
amount equal to 5% of the bid must be submitted with each bid.
The City of Harlingen is an Affirmative Action and Equal Opportunity Employer. Preference will be given to
Section 3 Business Concerns certified by the City. SBE, MBE, and WBE are encouraged to submit bids for
this project. The City of Harlingen reserves the right to reject any or all bids, to waive defects and formalities
or technicalities in such bids, to award the contract to the respondent which it considers has submitted the best
and most advantageous bid, and to hold all bids for a period of sixty (60) days without taking any action
thereon.
City of Harlingen
Purchasing Department
404 S. 54th Street
Harlingen, TX 78550
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INSTRUCTIONS TO RESPONDENTS
RFQ NO. 2026-09 Professional Architectural and Engineering Design Services for the
Harlingen Multi-Purpose Recreation Center
The City of Harlingen is seeking qualified professional services to lead the planning, design,
engineering and construction administration new Multi-Purpose Recreation Center aimed at
expanding recreational opportunities and promoting community health and wellness. The proposed
project consists of the design and construction of an approximately 25,900-square-foot indoor
recreational facility that will serve as a centralized hub for organized sports, fitness activities, and
community programs. The facility is intended to provide flexible, year-round recreational space that
accommodates a variety of user groups, including youth, adults, and seniors. The project will
emphasize functionality, adaptability, and long-term operational efficiency. The City of Harlingen will
receive sealed proposals containing Statement of Qualifications for architectural or engineering
services providing for the full design and required pre-construction clearances by state and/or federal
entities for the above-mentioned project. Statements of Qualifications will be accepted until
Tuesday, May 12, 2026 at 2:00 P.M. ANY RESPONSE RECEIVED AFTER THAT TIME WILL NOT
BE OPENED AND WILL BE RETURNED.
SCHEDULE OF EVENTS:
EVENT Date(s) / Time
Advertisement Dates April 18th & April 25th 2026
Request for Qualifications Release Date April 20, 2026
Deadline for Submitting Questions April 30th, 2026
City Response to Questions May 4th , 2026
RFQ Submission Deadline May 12th, 2026
Evaluation Period (Shortlist top 3 firms) May 12th - March
4th, 2026
Evaluation Committee Recommendation May 12th - 22nd 2026
Presentation to City Commission and Authorization to June 3rd 2026
Negotiate Contract.
Negotiations begin and Award of Contract June 4th - 18th 2026
SECTION I. SCOPE OF WORK
SCOPE OF WORK/PROPOSAL OF SERVICES:
Facility Components
The primary component of the project is a multi-use gymnasium designed to support a flexible court layout.
The facility will accommodate:
* Two regulation basketball courts
* Two volleyball courts
* Up to eight pickleball courts
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The design will incorporate multi-sport striping and portable equipment systems to maximize usability and
allow for simultaneous programming, tournaments, and community events.
Supporting building components will include:
* Lobby and reception area
* Administrative offices
* Restrooms and locker rooms
* Storage areas
* Mechanical, electrical, and utility spaces
* A front administrative office near the main entrance to accommodate two administrative staff This
space should function as a customer service/registration area, including:
o Service counter (with ADA access)
o Visibility to the main entrance
o Secure storage
The facility is envisioned as both a recreational venue and a community gathering space capable of hosting a
wide range of programs and events.
Site Development
The project will include associated site improvements necessary to support the facility, including:
* Construction of approximately 62 parking spaces
* ADA-compliant parking, access routes, and pathways
* Sidewalks and pedestrian connectivity
* Site lighting
* Landscaping (Butterfly Garden)
* Drainage and grading improvements
The site design will prioritize safety, accessibility, and efficient circulation for both vehicles and pedestrians.
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Exhibit 1A: Preliminary schematic for the Recreational Center and Butterfly garden
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Exhibit 2A: Vicinity Map at Pendleton Park
Project Objectives
The City's primary objectives for this project include:
* Expanding access to indoor recreational facilities
* Supporting youth development and community programming
* Promoting health, wellness, and active lifestyles
* Providing a flexible and multi-functional recreational space
* Delivering a cost-effective and sustainable design solution
The facility is intended to address the growing demand for indoor athletic space within the community while
maximizing the functionality of the building footprint.
Estimated Project Budget
The estimated construction cost budget for the project is $5,817,000. This estimate includes building
construction, athletic equipment, and all associated site improvements. The design team will be expected to
work within this budget and provide cost-effective solutions throughout the design process.
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Scope of Professional Services
The selected firm will serve as the prime consultant managing subconsultants within the team. The lead firm
will provide comprehensive professional services, including but not limited to:
* Schematic Design
* Design Development
* Construction Documents
* Cost estimating and value engineering
* Coordination with City staff and stakeholders
* Permitting and regulatory coordination
* Bidding and construction phase services
The design team is expected to deliver a complete and coordinated set of plans and specifications suitable for
public bidding and construction.
Project Schedule
The anticipated project schedule is to complete final plans, specifications, and bid-ready documents by 3 to 6
months. The final project schedule will be refined and confirmed during contract negotiations with the
selected consultant. The City of Harlingen reserves the right to adjust the schedule as necessary to
accommodate project needs, funding timelines, and coordination requirements.
Alternative Design Consideration - Parks Department relocation
The City of Harlingen is evaluating the potential relocation of the Parks and Recreation Department
administrative offices within the proposed Multi-Purpose Recreation Center. As part of this effort, the
selected consultant will be required to develop and evaluate two (2) conceptual design options during the
schematic design phase:
Option A - Base Program (Current Concept):
Development of the recreation center based on the current schematic program, consisting of the gymnasium
and associated support spaces as outlined in this RFQ.
Option B - Expanded Program (Parks Department Integration):
Development of an alternative design that incorporates Parks and Recreation Department administrative
offices that may be in a 2nd story or expanding the building footprint. This option may include, but is not
limited to:
* Administrative Area (approx. 2,300-2,800 SF):
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o Offices for:
Director (larger)
Assistant Director (slightly larger)
Park Superintendent
Recreation Superintendent
Recreation Supervisor
Athletic Supervisor
Aquatic Supervisor
Admin III
1 extra office
o Open workstation area for 3-4 staff
o Meeting room
o Breakroom, copy/storage, and file storage
* Programming Area (approx. 1,900-2,200 SF):
o Two or three multi-purpose rooms with an operable partition (flexible use)
o Program storage and janitorial space
o Designed to support summer programming and community use
* Additional Considerations:
o Include public-access restrooms.
o Layout should allow after-hours access to programming spaces without access to
administrative offices
Consultant Responsibilities
For both options, the selected firm shall:
* Develop conceptual layouts and space programming
* Provide preliminary cost estimates (construction and order-of-magnitude lifecycle considerations)
* Evaluate site impacts, including parking, circulation, and utilities
* Identify operational efficiencies and constraints associated with each option
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