RFQ NO. 25-1487-00 Airport Construction Administration & Inspection Services

March 17, 2026 MSCAA No. 25-1487-00
INFORMATION PACKAGE
for responding to the
Request for Statements of Qualifications to provide
Professional Services
Airport Construction Administration & Inspection Services
Memphis-Shelby County Airport Authority (MSCAA)
Memphis International Airport (MEM)
General DeWitt Spain Airport (M01)
Charles W. Baker Airport (2M8)
MSCAA PROJECT No. 25-1487-00
Responses due 2:00 PM local time on April 14, 2026
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March 17, 2026 MSCAA No. 25-1487-00
INSTRUCTIONS FOR SUBMITTALS
Airport Construction Administration & Inspection Services
MSCAA PROJECT No. 25-1487-00
WHEN: Statements must be received by 2:00 PM local time on April 14, 2026
WHERE: VIA U.S. MAIL, HAND DELIVERY or VIA OVERNIGHT COURIER
MEMPHIS-SHELBY COUNTY AIRPORT AUTHORITY
Procurement Department
4150 Louis Carruthers Drive
Memphis, TN 38118
ATTN: MSCAA Project No. 25-1487-00
HOW: Response must be sealed, delivered via U.S. mail, in person, or overnight carrier and
marked on the outside of the envelope, as follows:
STATEMENT OF QUALIFICATIONS for:
Airport Construction Administration & Inspection Services
Project No. 25-1487-00
FORM: Original one (1) hard copy and one (1) electronic copy, using the enclosed forms or
electronic equivalent, only. Response must be complete and include the information
requested in these instructions. No facsimile transmissions of responses will be
accepted.
UPDATES: Respondents are hereby notified that all updates, addenda and additional
information, if any, shall be posted to the MSCAA website and Respondents are
responsible for checking the MSCAA website up to the deadline for submission of
this RFQ.
SUPPLEMENTAL The Authority reserves the right to request any supplementary information it deems
INFORMATION: necessary to evaluate the Respondent's experience, qualifications, clarify or
substantiate any information contained in the Respondent's submittal.
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March 17, 2026 MSCAA No. 25-1487-00
LEGAL NOTICE
Request for Statement of Qualifications
MSCAA Project Number 25-1487-00
Airport Construction Administration & Inspection Services
Statements of Qualifications for Airport Construction Administration & Inspection Services will be
received by the Memphis-Shelby County Airport Authority (Authority), Procurement Department,
4150 Louis Carruthers Road, Memphis, TN 38118, until 2:00 PM local time on April 14, 2026. The
Information Package, including a description of the scope of services, the selection criteria, the required
response format, and additional instructions may be obtained on the Authority's website at
www.flymemphis.com on or after March 17, 2026.
All Respondents are responsible for checking the Authority's website up to the submission deadline for
any updates, addenda or additional information. The successful Respondent must meet the Small
Business Participation Program (SBPP) goal for this project, which is 18%, and sign a contract with
the Authority that includes Federal Aviation Administration provisions, if applicable, regarding Buy
American Preference, Foreign Trade Restriction, Davis-Bacon, Affirmative Action, Debarment and
Suspension, and Drug-Free Workplace, all of which are incorporated herein by reference.
The Authority reserves the right to reject any or all responses to this request in whole or in part; to
waive any informalities, technicalities, or omissions related to this request; and to reject responses on
any other basis authorized by the Authority's purchasing policies.
The Authority is an equal opportunity employer and prohibits discrimination based on the grounds of
age, race, sex, color, national origin, disability, marital status, military service, or sexual orientation in
its hiring and employment practices and in the admission to, access to, or operation of its programs,
services, and activities.
By order of:
Terry Blue, A.A.E.
President and CEO
Memphis-Shelby County Airport Authority
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March 17, 2026 MSCAA No. 25-1487-00
GENERAL INFORMATION
Memphis-Shelby County Airport Authority (MSCAA) intends to select one qualified consultant, or
proposed team of consultants, to provide the services described herein. MSCAA encourages participation
by Small Business Enterprises (SBE) as defined by the U.S. Small Business Administration. The
descriptions given are intended to convey an overall scope of services so that each respondent might address
its experiences and present its expertise in dealing with the items mentioned. Responding firms should pay
close attention to the "Submittal Requirements", and any other information that has been provided. The
responding firm's ability to follow these instructions and to present its SOQ in a clear and concise manner
will be considered during the initial screening and evaluation. The original one (1) hard copy and one (1)
electronic copy of the completed, signed Statement of Qualifications should be submitted by 2:00 PM local
time on April 14, 2026.
PROJECT DESCRIPTION & BACKGROUND
Memphis International Airport is a powerful driver of economic activity in the Memphis and Mid-South
region. The Airport is operated by the Memphis-Shelby County Airport Authority and is the headquarters
for the FedEx air cargo operation; an important destination for multiple airlines; and home of a state-of-the
art Air National Guard facility. The Airport also houses numerous ancillary support facilities; and two fixed
base operations adjacent to the Airport. MSCAA also owns and operates two general aviation facilities at
off-site locations, General DeWitt Spain Airport (M01) and Charles W. Baker Airport (2M8).
Responses are being solicited for the purpose of contracting with a firm/team to provide full Construction
Administration and Inspection (CA/I) services for the construction of Capital Improvements and provide
MSCAA department support related to these efforts. These services will be provided on an on-call basis at
MEM, M01, and 2M8. Focus of this contract will be support on airfield/airside projects (within secure
boundaries and within Aircraft Operation Areas).
The overall contract with MSCAA will be for an initial three-year period with options for renewal for two
additional periods of one year each. The list below is a list of projects currently anticipated to occur over
the next five years (2026-2030).
* Taxiway Yankee South Reconstruction
* Taxiway November North Reconstruction
* Taxiway Alpha East Reconstruction
* Taxiway Rehabilitation Project
* Safety Area Improvements
* Miscellaneous Airfield Pavement Projects - Various Sites
* Miscellaneous Airport Development/Improvement Projects - Various Sites
* Miscellaneous Airport Maintenance Projects - Various Sites
The above is a list of potential projects and tasks and is not necessarily inclusive and is subject to change
by MSCAA.
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March 17, 2026 MSCAA No. 25-1487-00
ANTICIPATED SCOPE OF SERVICES
Scope of services for full CA/I vary according to project. General efforts may include, but not limited to:
* Design and Constructability Reviews
* Assistance with advertising for and reviewing of public bids
* Coordinating Operational Impacts with Stakeholders.
* Compiling and Maintaining Project Schedules
* Construction document management/control in program management software (e.g. Procore) or
other MSCAA designated system
* Daily Construction Administration Duties
* Manages and monitors projects for FAA Airport Improvement Program (AIP) compliance
* Enforcing FAA Construction and Safety Standards during Construction
* Verify compliance with MSCAA's criteria for system function, performance, and maintainability
* Ensure project conformance to all applicable local, state, and federal requirements
* Construction Meeting Coordination, Attendance, and Minutes
* Monitoring Construction Progress and Schedule Compliance
* Provision and Supervision of Full-Time Construction Inspectors of the Required Disciplines
* Coordination and Review of Quality Assurance Testing by the Airport's Testing Laboratory
* Review and Track Submittals Including Creating and Maintaining Submittal Logs
* Maintain Modification/Change Order Log
* Invoicing - Review (accept or reject), when complete, pass to Owner for processing
* Provides Surveying Support
* Support Facility and System Commissioning Efforts
* Delivery of Record/As-Built Documents and Electronic Data Files
* Responsible for Construction/Contract Closeout Efforts
* Other efforts as needed to support MSCAA and the Development Division.
The above is a list of potential services and is not all inclusive. Scope could vary by project and is subject
to change by MSCAA.
The submitting firm/team must be familiar with Local, State and Federal standards, rules, regulations,
codes, and best practices with regard to airport projects. Key team members must be capable of obtaining
a MSCAA Badge and acting as an authorized signatory for their firm and/or teaming partners. Some team
members could be required to obtain Class II/III AOA driving privileges to support the various projects.
Submitting Firm/Team must be capable of providing sufficient local support needed to carry out the various
projects. Additionally, submitting Firm/Team should be capable of providing necessary subject matter
expertise based on needs of the various projects.
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March 17, 2026 MSCAA No. 25-1487-00
SELECTION PROCEDURES
Statements of Qualifications are being solicited from all firms or proposed teams that wish to be considered
for the services outlined in this Scope of Services. One proposal will be selected by MSCAA based on a
review of submitted statements. Statements submitted by the deadline established in these instructions will
be reviewed and evaluated by MSCAA in accordance with the listed criteria. MSCAA will make the
selections based on material submitted and optional telephone and/or in-person interviews. When citing
recent project experience, respondents must provide current names and telephone numbers of
knowledgeable project-owner representatives as references.
Following the evaluation of submittals by the selection committee, the firms will be ranked for the project.
Upon approval, the staff will attempt to negotiate a fee and scope for the required services with the top
ranked firm. If a mutually satisfactory fee is negotiated, it will be submitted to MSCAA's Capital Program
Executive Staff or its Board of Commissioners for approval. If these efforts are unsuccessful with the initial
firm, negotiations shall cease with that firm and begin with the next ranked firm, and so on, until a
satisfactory agreement has been reached and approved.
Note: Firms submitting statements of qualifications must show evidence of having provided similar
services (as described above). Failure to provide such evidence may be deemed unresponsive and
subject the proposal to disqualification.
SUBMITTAL REQUIREMENTS
To expedite the evaluation of Submittals, each Submitting Firm must organize its Submittal into the
following sections. Submittals which do not follow the specified format as outlined in the evaluation criteria
section may be deemed unresponsive and disqualified from the process. In addition, failure on the part of a
Submitting Firm to provide the required documentation may be cause for rejection of the Submittal. In the
event of any conflict between any of the Submittal documents, resolution thereof shall be at MSCAA's sole
discretion.
A. General Submittal Instructions
1. Submit the original one (1) hard copy and one (1) electronic copy of the Submittal and the
required attachments in 8-1/2 x 11 inch 3-ring binders with all pages numbered sequentially.
2. The submittal and attachments cannot exceed thirty (30) single-spaced pages, and must be
typewritten.
3. Use at least a 10-point font and 1/2 inch margins on all Submittal documents.
4. Electronic copy shall be PDF format and provided on USB Flash Drive.
B. Required Submittal Components
1. Cover Letter (maximum 2 pages), to provide an introductory statement and summary of the
Submittal. It must include contact information for any questions regarding the Submittal. The
Cover Letter will not count toward the page limit.
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2. Standard Form 330, Architect-Engineer Qualifications Part I (maximum thirty pages) -
Include all sections of Part 1 with the following added instructions:
a) Section D - Attachment for Organization Chart may be 11x17 in size. The
proposed organization chart should list key staff plus any sub-consultant staff, lines
of supervision and communication and the role of each proposed sub-consultant.
Clearly indicate any firms which are certified SBE's.
b) Sections E and F - It is understood that these sections will contain multiple pages,
however the page limit applies to the entire Form 330 Part I, including Sections E
and F for the prime consultant. Sections E and F for sub-consultants may be
included, at the option of the prime consultant, if space permits.
c) Only 5 example projects are to be included in Part I which best illustrate proposed
firm's/team's qualifications for this project.
3. Standard Form 330, Architect-Engineer Qualifications Part II (not included in page limit) -
Provide for the prime consultant and for any sub-consultants.
4. Project Approach (maximum ten pages)
a) Describe your firms comprehensive strategy to deliver the services of this RFQ.
Provide details on how you intend to deliver full range of Construction
Administration and Inspection Services required. Your response should explain
how your firm manages diverse and concurrent projects of varying size, scope and
complexity.
b) Describe staffing strategies and approach to maintaining a resource pool that allow
you to adapt and manage fluctuating personnel needs. Identify how you would
provide support staff on short notice or short duration needs.
c) Describe how you intend to provide specialized technical needs. (Ex. Work on oil
pipelines, high pressure gas mains, PLC control expertise are examples of
specialized needs that may not be on staff but required for a particular project.)
d) Describe how quality and consistency is maintained, regarding the construction
management and administration process.
A full staffing plan identifying who will fill each position is not expected given the
nature of this contract. However, identifying personnel who will fill key positions
would be advantageous.
5. Relevant Experience and Qualifications (maximum ten pages) - Include any additional
information not covered elsewhere in the submittal that addresses:
a) Submitting Firms must be able to show at least five (5) years of verifiable and
continuous airport experience (including FAA requirements) as further defined in
the scope of services above. Specify the types of services/scope provided by the
Submitting Firm for each project.
b) Provide a summary of the Submitting Firm's knowledge and experience with FAA
and airport-specific standards, policies, rules, and regulations.
c) Summarize the Submitting Firms' experience working in partnership and/or
subcontracting with SBE's. Include information regarding SBE responsibilities on
projects or other activities which promote the development of SBE partnerships.
d) Summarize the qualifications and experience of the key staff that will be assigned
to this contract and their role.
e) Provide a brief summary of any proposed sub-consultants including staff names,
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March 17, 2026 MSCAA No. 25-1487-00
expertise, experience and expected roles within the program.
6. Small Business Participation Program (SBPP) Forms (no page limit)
a) The attached forms in the Small Business Participation Program (SBPP)
Requirements section:
1. SBE Assurance Statement/Letter of Intent
2. Respondent SBE Goals Accomplishment Statement
3. Voluntary Disclosure for Title VI Civil Rights Act of 1964 Compliance
4. Information on All Firms Considered for Professional Services (must be
completed by all Respondents)
b) Note: The Respondent may not be able to fill in the dollar amount and percentage
for the anticipated work to be performed by each SBE firm. Notwithstanding, the
SBE signature as well as the signature of the Respondent is required at time of
Submittal. In addition, the Respondent should list information for every firm that
may be considered for Respondent's team on this project, even if Respondent
ultimately decides not to include the firm as part of Respondent's final program team
on the form entitled "Information on All Firms Considered for Professional
Services". See the Small Business Participation Program (SBPP) Requirements
section for detailed information on the submission of these forms.
EVALUATION CRITERIA FOR CONSULTANT SELECTION
MSCAA will review all Submittals for completeness and adherence to the requirements of this SOQ.
Submittals that do not follow the specified format may be deemed unresponsive and disqualified from the
process. MSCAA has established the following specific criteria to evaluate Submittals. The evaluation
factors are listed in order of importance. Each criteria category will be given a score based on a compilation
of the factors, but the factors are not individually weighted.
1. EXPERIENCE AND QUALIFICATIONS (0-40 points)
a. Key personnel identified for this project. The specific, recent applicable experience of
project directors, project managers, or other relevant key team personnel.
b. Listing of successful projects/contracts providing similar services and size/scope.
c. Project examples display experience and qualifications as it relates to services of this RFQ.
d. Experience highlights any relevant technical, particularly of submitting firm and key
personnel. (Ex. Previous experience with P-501/airfield pavement construction, airfield
lighting systems, acting as RPR and/or Program Manager)
e. Teaming firms/sub-consultants experience and qualifications providing services similar to
those requested in this RFQ and value added to the team.
f. Areas of any additional competency and technical expertise relevant to the scope of this
RFQ.
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March 17, 2026 MSCAA No. 25-1487-00
2. PROJECT APPROACH (0-40 points)
a. Outlined approach illustrates a plan to provide resources for this contract. Respondent
understands the full scope and is aware of challenges with this type of contract.
b. Ability to provide resources on short notice or for short duration efforts.
c. Overall resource options available for personnel needs.
d. Key personnel identified.
e. Process for maintaining quality and consistency.
f. Clarity of the organizational chart and assignment of responsibilities.
3. REFERENCES (0-10 points)
a. Type and level of references provided by Respondent.
b. Quality of feedback from references for Respondent on experience and performance (if
applicable).
4. SBE PARTICIPATION (0-10 points)
a. Small Business Enterprise participation in similar, previous projects, and the commitment
to do the same at Memphis.
b. Respondent's track record of meeting SBE goals on prior projects.
INTERVIEWS & SCORING
Interviews are anticipated after the written submittals/statements are reviewed. However, depending upon
the number and qualifications of respondents, The Authority may elect to select directly from the
submittals/statements or may develop a shortlist of the most qualified firms/teams and invite them for
personal interviews prior to the final selection. Interviews will provide the submitting firm with an
opportunity to identify its project team and provide the MSCAA with an overall outline of its
experience/qualifications and project approach. Interviews will also be used for time to allow the MSCAA
to ask questions with respect to the RFQ submittals. The interviews are expected to be in-person and no
longer than one and a half hours in length.
Interviews: Interviews with the short-listed firms will be conducted for the purpose of determining which
of the short-listed firms are the most qualified for the project; which firms have the project personnel best
able to complete the scope of services; which firms can show flexibility in staffing, and which firms most
fully understand the role described in this RFQ.
Additional instruction will be forwarded to those firms that are selected for interviews.
Separate scoring criteria will be used during the interview process.
PROJECT SCHEDULE
Receive Statements: ........................................................................ 2:00 PM local time on April 14, 2026
Selection Interviews (if required) .................................................................................... April/May 2026
Final Selection: .................................................................................................................. April/May 2026
Board Approval: ......................................................................................................................... May 2026
Award of Contract: ...................................................................................................................... June 2026
Notice to Proceed (NTP) ................................................................................................................... T.B.D.
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March 17, 2026 MSCAA No. 25-1487-00
SUBMITTALS REQUIRED DURING INTERVIEW
A copy of Respondent's Financial Statements for the most recent three (3) years will be required during the
interview process. The Authority prefers Audited Financial Statements, but will accept Reviewed Financial
Statements performed by an independent Certified Public Accountant. However, if neither of these is
currently available, please submit the Respondent's Federal Tax Returns, and all supporting schedules, for
the most recent three (3) years.
SMALL BUSINESS PARTICIPATION PROGRAM
The MSCAA hereby notifies that it administers a Small Business Participation Program (SBPP) consistent
with 49 CFR Part 26 as outlined below and otherwise indicated in the SBPP Requirements section. Only
firms that are certified consistent with 13 CFR Part 121 or 49 CFR Part 26 will be certified as a Small
Business Enterprise (SBE) or reevaluated/certified Disadvantaged Business Enterprise (DBE), as required
by Interim Final Rule effective October 3, 2025 ("IFR") for 49 CFR Part 26,may be considered as an eligible
Small Business Enterprise (SBE) for the purpose of SBPP requirements.
It is the policy of MSCAA that small business enterprises have the maximum opportunity to participate in
the performance of contracts with MSCAA. Accordingly, a percentage requirement for SBE participation
on this project has been established at 18%. Respondents must indicate that they plan to meet these
requirements by including information on the SBE firms to be employed in the project. It is not mandatory
that all specifics of SBE participation be provided with the RFQ; a statement as to the general means,
location, and amount of SBE participation offered will suffice for initial considerations. If selected, the
respondent MUST provide required documentation with specific details for matching or exceeding the SBE
goals prior to signing the contract.
Additional information can be found in the Small Business Participation Program (SBPP) Requirements
included with this solicitation.
INFORMATION ON ALL FIRMS CONSIDERED FOR PROFESSIONAL SERVICES
In order to expand the Authority's database of firms providing professional services, the Respondent must
submit a completed form, "Information on All Firms Considered for Professional Services" found in the
attached Small Business Participation Requirements (SBPP) Requirements section. Respondent should list
information for every firm that may be considered for Respondent's team on this project, even if
Respondent ultimately decides not to include the firm as part of Respondent's final program team.
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