RFQ 2026-711 MUSICAL INSTRUMENTS

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
REQUEST FOR QUOTATION
THIS IS NOT AN ORDER
Show the following on the outside of the
offer envelope OR email subject line: DATE ISSUED: DUE: Prior to 1:00 pm, Local Time
RFQ 2026-711 Musical Instruments June 26, 2026 DATE: July 6, 2026
The Anchorage School District (referred to as the "District") invites offers from qualified vendors to provide Musical
Instruments, in accordance with the following documents that are a part of this RFQ 2026-711:
Section Title Pages
Cover Page Request for Quotation Consisting of 1 page
Section I Instructions to Offerors Consisting of 6 pages
Attachment A Signature Page Consisting of 1 page
Attachment B Offeror's Checklist Consisting of 1 page
Attachment C Specifications/Offer Form(s) Consisting of 6 pages
AVAILABILITY OF RFQ:
This Request for Quotation (pdf) is available electronically at the District's Purchasing website:
www.asdk12.org/purchasing/.
AWARD:
Award will be made to the lowest responsive, responsible offeror in accordance with Board Policy 3311, Administrative
Regulation 3311.1(a).1, except local preference does not apply. Evaluation for determining the lowest offer shall be
made in the aggregate. TO BE CONSIDERED FOR AWARD, ALL ITEMS MUST BE OFFERED.
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2026/2026-711.xlsx

ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
SECTION I
INSTRUCTIONS TO OFFERORS
A. GENERAL REQUIREMENTS
This solicitation is a REQUEST FOR QUOTATION (referred to as "RFQ") governed by applicable
Anchorage School Board Policies, including Section 3311 of said Policies. School Board Policies are available
at https://www.boardpolicyonline.com/?b=anchorage. Offerors should read this RFQ and review all
instructions contained herein. Incomplete or incorrect offers may be rejected as not conforming to the essential
requirements of this RFQ. Offers submitted other than the prescribed forms contained in this RFQ may be
rejected. Offerors may copy the forms contained in the RFQ for use in their offers; however, substitute forms
or formats are unacceptable.
B. EXAMINATION OF CONTRACT DOCUMENTS
Offerors should read this RFQ and review all instructions contained herein. The submission of an offer shall
constitute acknowledgement that the offeror has thoroughly examined and is familiar with the solicitation
documents.
C. DEBARMENT AND SUSPENSION
Offerors must fully comply with the requirements regarding debarment and suspension in Subpart C of 2 CFR
Part 180, as adopted by the Department of Education at 2 CFR 3485.12. Offerors are responsible for ensuring
lower tier covered transactions include a term or condition requiring compliance with Subpart C of 2 CFR Part
180 and 2 CFR Part 3485, entitled Responsibilities of Participants Regarding Transactions. Contractors,
subcontractors, or suppliers that appear on the Excluded Parties List System are not eligible for award of
contracts that are a covered transaction under Subpart B of 2 CFR Part 180 and 2 CFR Part 3485. Offerors
may access the Excluded Parties List System at www.sam.gov.
D. CONFLICT OF INTEREST
The Contractor agrees to certify that Anchorage School District employees, School Board members, or a
member of their household are not in conflict of interest with the contract and Board Policy as stated in
Board Policy 3311, Administrative Regulation 3311.1(e).1.
E. FIRM OFFER
Offers made in response to this RFQ must be good and firm for a period of 60 calendar days from the date
specified for submittal of offers.
F. WITHDRAWAL OF OFFERS
Offers may be withdrawn on written request delivered to the District Purchasing Senior Director (email is
acceptable) only prior to the time specified for submittal.
G. AVAILABILITY OF FUNDS
Awards are contingent upon the availability of funds.
H. FEDERAL EXCISE TAXES
SECTION I - INSTRUCTIONS TO OFFERORS Page 1 of 6

ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when required.
I. PRICING AND PAYMENT
1. All prices shall be net and FOB Destination. In the case of discrepancy in the extended price calculation(s),
the unit price(s) will prevail.
2. Price includes delivery, assembly, placement of furniture in the designated rooms within the school, and
off-site disposal of all packing material.
3. Payment will be made within 30 days after acceptance by the District. The District reserves the right to
exercise a 10 day inspection period upon receipt, prior to acceptance. The District will provide
notification(s), in writing, of any product not meeting the specifications contained herein. Any product
determined to not meet the required specifications will be returned to the successful offeror, at no
additional cost to the District and/or replaced with a product which meets or exceeds the required
specifications. A successful offeror's failure to furnish a product that does not meet or exceed the required
specification may be found in default, and their award may be cancelled in part or in whole, as determined
by the District. Official acceptance shall be determined after an inspection of the product.
4. All prices shall be stated in U.S. dollars.
J. DELIVERY REQUIREMENTS
1. Delivery of all items shall be according to the delivery time as stated by the offeror on the
Specifications/Offer Form. Any undelivered item(s) may be cancelled. Offerors shall state in their offer
the anticipated delivery time after receipt of order. The time of anticipated delivery must be stated in
definite terms.
2. All deliveries shall be FOB Destination - Anchorage School District, Purchasing/Warehouse, 4919 Van
Buren St, Anchorage, Alaska 99517 and labeled as follows:
Shipper's Name:
Purchase Order Number:
Carton Number: of
Cartons not conforming to the above labeling requirement may delay receiving and payment by
the District.
3. Orders must be shipped as available until complete.
4. All shipments shall be packaged to safeguard the property from damage. Any shipments delivered in a
van/container must be clearly marked with the appropriate District purchase order number and palletized
and wrapped/banded. Material must be stacked with not less than one (1) foot of space between the top
of the cartons and the ceiling of the van/container.
5. It is the responsibility of the vendor to ensure that all drop shipments from any and all manufacturers,
distributors, and others, are clearly marked with the appropriate District purchase order number, vendor's
name and cart number(s) (for example, 1 of 4).
6. Shipments not conforming to the above requirements may, at the sole discretion of the District, result in
delay of receipt and payment.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
K. QUESTIONS; METHOD FOR CLARIFICATION
Any offeror in doubt as to the true meaning of any part of this RFQ may submit to the District a written request
for an interpretation thereof. Questions must be received by the District's Purchasing Department no later than
five (5) calendar days prior to the date set for the submission of offers. Oral questions cannot be answered and
are not binding for this RFQ. Questions can be submitted as follows:
Reference: RFQ 2026-711 Musical Instruments
Email: purchasing@asdk12.org
[OR fax: Anchorage School District Purchasing Department @ 907-243-6293]
Attn: Fatou Jagne, Buyer
L. SUBMISSION OF OFFERS
1. Complete offers MUST be in the office of the Purchasing Department, Anchorage School District, 4919
Van Buren Street, Anchorage, Alaska prior to the time and date stated on the Cover Page of this RFQ. It
is the responsibility of the offeror to ensure that their complete offer and acknowledgement of subsequent
addenda, if any, are in the office of the Purchasing Department prior to the time of the scheduled offer
opening.
2. Offerors should be aware that addenda may be issued for this RFQ. It is the offeror's responsibility to
ascertain if addenda have been issued by checking the District's Purchasing website:
https://www.asdk12.org/Page/5417.
3. No oral change or interpretation of the provisions contained in this RFQ is valid. Written addenda may be
issued when changes, clarifications, or amendments to offer documents are deemed necessary by the
District.
4. The Signature Page (Attachment A) must be completed and signed by an authorized representative of the
firm submitting the offer. Additional information requested in this RFQ shall be submitted as indicated on
the Offeror's Checklist (Attachment B).
5. Offers may be submitted by mail or via email. Offers submitted by mail must be sent to the address
provided in the header of the Cover Page of this document and must also reference RFQ 2026-711 Musical
Instruments on the outside of the envelope. Offers submitted via email must be sent to
purchasing@asdk12.org and reference RFQ 2026-711 Musical Instruments in the email Subject line.
M. RIGHT OF REJECTION AND CLARIFICATION
The District reserves the right to reject any and all offers, to request clarification of information from any
offeror, and to waive irregularities in the offer procedures. The District is not obligated to enter into a contract
on the basis of any offer submitted in response to this RFQ. The District reserves the right, at its sole discretion,
to cancel this RFQ or any part thereof, at any time, prior to the award of contract under this RFQ.
N. REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, offerors may be required to submit additional information, which the District may
deem necessary to further evaluate the offeror's submission. Responses are due within three (3) calendar days
of request by the District.
O. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
The District will not pay any cost associated with the preparation, submittal, presentation, or evaluation of any
offer. The District shall not be liable for any cost incurred by an offeror in responding to this solicitation or
incurred for any work done, even in good faith, prior to execution of a contract and issuance of a notice to
proceed, including but not limited to: offer preparation costs and other costs, including attorney fees associated
with any challenge (administrative, judicial or otherwise) to the determination of the lowest responsive,
responsible offeror and/or award of contract and/or rejection of offers. By submitting an offer, each offeror
agrees to be bound in this respect and waives all claims to such costs and fees.
P. PROTEST AND APPEAL PROCESS FOR AGGRIEVED OFFERORS
1. An interested party may protest a solicitation or a proposed award of a contract in accordance with Board
Policy 3311, Administrative Regulation 3311.1(c).1. All protests must conform to the submission
requirements established therein.
2. A protest as to the specifications and/or terms and conditions of a solicitation must be received by the
Purchasing Senior Director at least five (5) calendar days prior to the due date of the offer; failure to protest
as provided herein constitutes a waiver of any objection to the solicitation.
3. Protest of any proposed award must be received by the Purchasing Senior Director within three (3) business
days after issuance of the notice of intent to award.
4. Any appeal of a denied protest shall be performed in accordance with Board Policy 3311, Administrative
Regulation 3311.1(c).1.
5. This procedure is not applicable to purchases under $25,000.
Q. PROTECTION OF PROPERTY
The contractor assumes full responsibility for and shall indemnify the District for any loss or damage to any
District property, resulting in whole or in part from the negligent acts or omissions of the contractor, or any
employee, agent or representative of the contractor.
R. PUBLIC RECORDS CLAUSE
This RFQ and the resulting offers received, together with copies of all documents pertaining to the award of a
contract, will be kept by the Purchasing Department and made part of the record which will be open to public
inspection. If an offer contains any information which is proprietary or confidential, each page of the offer
containing such information must be clearly marked. Cost or price information will be open to public
inspection.
S. NONDISCRIMINATION
1. No bidder/offeror on any District contract shall illegally discriminate on the basis of race; color; gender;
sex (including pregnancy); national origin; age; marital status; political or religious beliefs; physical or mental
disabilities; genetic information; family, social, or cultural background; sexual orientation; veteran status; or
any other classification set forth in federal, state, or municipality of Anchorage law relating to equal
employment opportunity.
2. The submission of a offer or proposal constitutes certification that if awarded a contract with the District,
the offeror or offeror shall fully comply with the requirements of paragraph 1. above. This section of the
Instructions to Offerors shall be deemed a part of the contract entered into by the successful
bidder/offeror.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
3. The successful bidder/offeror shall post in conspicuous places at its business operations a copy of this
section, or notice setting forth the contents of this section, so that employees and job applicants are made
aware of the protections against discrimination that this section provides.
4. Minority Business Enterprises:
The District requires adherence to the Anchorage Municipal Code, relating to Minority Business
Enterprises and will monitor and implement these policies through the District's Equal Employment
Opportunity Director (EEO).
a. It is the policy of the District that socially and economically disadvantaged minority businesses located
within the Municipality of Anchorage be afforded an equitable opportunity to participate in District
contracts.
b. Any appeal from a decision of the Equal Employment Opportunity Director shall be to the
Superintendent and, if not satisfied, to the Board.
T. ALASKA BUSINESS LICENSE
The selected offeror must provide the District with the offeror's Alaska business license number prior to award.
Offerors should contact the State of Alaska; Department of Commerce, Community and Economic
Development; Division of Corporations, Business & Professional Licensing, for information regarding business
licensing. Contact information, information regarding business licensing, and business licenses, is available at
www.commerce.alaska.gov/web/cbpl/BusinessLicensing.aspx.
U. LOCAL PREFERENCE - NOT APPLICABLE TO SOLICITATION/CONTRACT
V. BRAND
1. Only the specified items and model/part numbers listed on the Specifications/Offer Form(s) are acceptable.
No other products or alternates will be accepted.
2. All materials supplied from resulting contract(s) must be original, new, and be of the brand, model and stock
number originally offered. The materials shall be readily identifiable as the brand and model/ part number
offered and shall be packaged in standard manufacturer's cartons, containers, and packages whenever
possible.
W. ASSIGNMENT
The successful offeror(s) shall not sell, assign, transfer or convey any contract resulting from this RFQ, in
whole or in part, without the prior written consent of the District.
X. WARRANTY
The successful offeror shall warranty all material and labor against defects in materials and workmanship for
the duration of the manufacturer's published warranty on all items purchased under the contract; however,
regardless of the manufacturer's warranty, the successful offeror shall be responsible for a minimum of a one
(1) year warranty against defects and workmanship.
Y. OCCUPATIONAL SAFETY AND HEALTH WARRANTY - NOT APPLICABLE TO
SOLICITATION/CONTRACT
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
Z. INDEMNIFICATION
The Contractor shall indemnify, defend, and hold harmless the District from and against any and all claims of,
or liability for, error, omission or negligent act of the Contractor under the contract or in any way arising from
the Contractor's performance of the work under the contract, breach of warranties set forth in the contract, or
from any defect in equipment furnished by the Contractor. The Contractor shall not be required to indemnify
the District for a claim of, or liability for, the independent negligence of the District. If there is a claim of, or
liability for, the joint negligent error or omission of the Contractor and the independent negligence of the
District, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.
''Contractor'' and ''District'', as used within this Section, including the board members, officers, employees,
agents and other Contractors who are directly responsible, respectively, to each. The term ''independent
negligence'' is negligence other than in the District's selection, administration, monitoring, or controlling of the
Contractor and in approving or accepting the Contractor's work.
AA. HOLD HARMLESS
Offerors shall defend and hold the District, its officers, employees, agents and insurers harmless from any and
all claims arising from the use or consumption of product provided by offeror unless offeror can establish that
such claims arise from the District's improper handling, storage, or use of the product.
BB. TERMINATION
1. By Default of the Contractor. The District may terminate a contract whenever the Contractor defaults in
the performance of the contract in accordance with its terms. In such an instance, the Contractor is liable
for all expenses he/she has incurred under the contract. Any materials provided during or resulting from
the contract shall be the property of the District.
2. For the Convenience of the District. The District may terminate a contract, or a portion thereof, whenever
it is in the District's best interest to do so, with a ten (10) day written notice. In such instance, the District
will assume responsibility for all financial commitments made prior to notice of termination. Any property,
publications or materials provided during or resulting from the contract shall be the property of the District.
END OF SECTION I
SECTION I - INSTRUCTIONS TO OFFERORS Page 6 of 6

ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
ATTACHMENT A
SIGNATURE PAGE
This form must be returned with the submission/offer.
We the undersigned, in accordance with RFQ 2026-711 Musical Instruments, hereby submit our offer.
Any order(s) placed as a result of this RFQ requires delivery within 60 days ARO.
Please indicate delivery days ARO: _______________________________________________________________
Addendum Number(s) _________ is/are hereby acknowledged.
FOR OFFERORS USE ONLY
PLEASE COMPLETE ALL APPROPRIATE INFORMATION
Date:
Offeror:
Mailing Address:
City/State/Zip:
Physical Business Address:
City/State/Zip:
Telephone Number:
Fax Number:
Email Address:
Federal Tax ID Number:
Alaska Business License Number:
Offeror Signature:
Printed Name:
Printed Title:
ATTACHMENT A - SIGNATURE PAGE Page 1 of 1

ANCHORAGE SCHOOL DISTRICT
RFQ 2026-711 Musical Instruments
ATTACHMENT B
OFFEROR'S CHECKLIST
INSTRUCTIONS
A. GENERAL
Offerors are advised that , notwithstanding any instructions or implications elsewhere in this RFQ, only the
documents shown and detailed on this Checklist need to be submitted with and made part of their offer. Other
documents may be required to be submitted after offer opening, but prior to award. Offerors are hereby advised
that failure to submit the documents shown and detailed on this Checklist may be justification for rendering
the offer non-responsive.
B. REQUIRED DOCUMENTS FOR OFFER SUBMISSION
1. Attachment A, Signature Page must be manually or electronically signed
2. Attachment C, Specifications/Offer Form(s) (consisting of 6 pages).
3. Erasures and/or other corrections made to the Specifications/Offer Form(s) must be initialed by the
person signing the offer.
4. All addenda issued shall be acknowledged by manually or electronically signing each addendum and
submitting prior to the offer opening, or by indicating acknowledgement in the space provided on the
Signature Page - Attachment A.
C. REQUIRED DOCUMENTS FROM APPARENT LOW OFFEROR TO BE SUBMITTED
WITHIN THREE (3) CALENDAR DAYS FROM NOTIFICATION BY THE PURCHASING
DEPARTMENT
Copy(ies) of all related Manufacturer Warranties as described in Section I, Paragraph X. WARRANTY.
Any other information deemed necessary by the Purchasing Senior Director or their designee.
ATTACHMENT B - OFFEROR'S CHECKLIST Page 1 of 1

ANCHORAGE SCHOOL DISTRICT ATTACHMENT C
RFQ 2026-711 Musical Instruments SPECIFICATIONS/OFFER FORM
Item Unit Extended
Number Qty Units Description Price Price
0001 3 EA YAMAHA 3/4 TUBA $__________ $__________
ITEM NO: YBB-105WC
NO SPECIFIC COLOR/FINISH REQUIRED MFG:_______________
BRAND SPECIFIC - NO SUBSTITUTES Model:_______________
0002 2 EA YAMAHA Z FRAME KEYBOARD STANDS $__________ $__________
ITEM NO: PKBZ1
MFG:_______________
BRAND SPECIFIC - NO SUBSTITUTES Model:_______________
0003 2 EA YAMAHA HARMONY DIRECTORS W/ CASES $__________ $__________
ITEM NO: HD-300B
MFG:_______________
BRAND SPECIFIC - NO SUBSTITUTES Model:_______________
ATTACHMENT C - SPECIFICATIONS/OFFER FORM Page 1 of 6 Vendor: ______________________________