RFQ - Metal Fabrication Services

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Metal Fabrication
Deliver Completed Bid to:
Tennessee Tech University Date: August 27, 2026
Purchasing and Contracts RFQ Coordinator: Tina Girdley
POB 5144; 1 William L Jones Dr. Phone: 931-372-6350
Derryberry Hall, Suite 301 Email: tgirdley@tntech.edu
Cookeville, TN 38505-0001
Fax: 931-372-3727
Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on September 29, 2026. Bids
may be mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.
Bid is subject to the RFQ - Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these
terms and conditions, which cannot be waived.
Special Bid Instructions:
1. Indicate any cash/time discounts offered: ________________________________________________________________________
2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php
3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:
https://www.tntech.edu/purchasing/howto.php
4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are
listed according to fiscal year then by date of bid opening.
THIS IS NOT AN ORDER
REQUEST FOR QUOTATION
Please bid to provide Metal Fabrication Services, as well as the ability to purchase various styles and sizes of
raw metal products, to Tennessee Technological University ("Tennessee Tech").
The resulting Contract shall commence upon date of final signature by all required parties and shall remain in
effect for a period of five (5) years thereafter.
Prices submitted by Contractor shall remain firm for a one (1) year period.
Thereafter, Contractor may request a price increase annually. Any requested increase must be submitted in
writing and supported by documentation substantiating the Contractor's actual increase in costs.
Tennessee Tech may approve or reject any requested increase or choose to rebid, at its sole discretion.

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Metal Fabrication
PLEASE BID THE FOLLOWING HOURLY RATES
$ __________ hourly rate for Skilled Labor
$ __________ hourly rate for Unskilled Labor
Evaluation
For evaluation purposes ONLY, the following quantities will be used:
* 100 hours of Skilled Labor
* 20 hours of Unskilled Labor
The successful bidder will be the responsive and responsible bidder with the lowest evaluated total based on the
hourly labor rates submitted.
The quantities identified above are for evaluation purposes only and do not represent a guarantee of actual
work to be performed under the resulting contract.
Materials Mark Up
Materials and supplies shall be invoiced at cost plus fifteen percent (15%).
For purposes of this Contract, cost is defined as Contractor's invoiced cost before tax.
The 15% markup shall be applied only to the pre-tax amount of parts and materials. Any reimbursement for tax
shall be limited to the actual amount of tax charged, with no markup applied to the tax.
No markup shall be applied to freight, delivery charges, taxes, administrative fees, surcharges, or other indirect
costs unless specifically approved in writing by Tennessee Tech.
Any Contractor invoices requesting reimbursement must be accompanied by a vendor invoice showing the
actual purchase price of parts or materials. Reimbursements will not be made from quotes, estimates,
statements, or similar documents.
Tennessee Tech reserves the right to review material pricing during contract administration to ensure costs
charged are reasonable and consistent with prevailing market conditions.
Delivery
Bid prices shall include all shipping, handling, and delivery charges necessary to provide goods F.O.B. Destination,
Cookeville, Tennessee 38505.
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Metal Fabrication
Contractor Responsibilities
The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee
Tech, including but not limited to, travel, meals, lodging, tools, overhead, equipment, supervision, administrative
expenses, and similar costs, unless otherwise expressly provided herein.
Contractor shall be capable of dispatching qualified personnel to Tennessee Tech's campus in Cookeville,
Tennessee, within a reasonable timeframe following a request for service.
RFQ Communications
All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who
is Tennessee Tech's only official point of contact for this RFQ.
Unauthorized contact with any other Tennessee Tech employees or officials regarding this RFQ may result in
disqualification from the procurement process.
Rental Reimbursement
Rental charges on machinery and equipment not customarily provided by contractors performing work of this
type shall be a reimbursable expense.
Cost is defined as the actual invoiced amount from the rental agency. No markup shall be allowed on rental
equipment.
Rental equipment shall be utilized only when commercially reasonable and when equivalent Contractor-owned
equipment is unavailable or unsuitable for the required work.
Tennessee Tech's reimbursement for rental equipment is contingent upon Tennessee Tech's prior written
approval.
Rental charges shall not be allowed for:
* Equipment owned by Contractor;
* Tools typically owned by a contractor performing work covered under this Contract; or
* Equipment rented without Tennessee Tech's prior written approval.
Any invoice requesting reimbursement for rental equipment must include:
* Rental invoice showing payment amount and dates of use; and
* Tennessee Tech's written pre-approval.
Any invoice requesting reimbursement for rental equipment must include:
1. Rental invoice showing payment amount and dates of use; and
2. Tennessee Tech's written pre-approval.
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Metal Fabrication
Reimbursements will not be made from quotes or estimates and will not be made until satisfactory completion
of the work for which the rental equipment was utilized.
Travel Compensation
Labor rate charges shall begin at the time Contractor signs in to the job site. Travel time to and from the job site
shall be at Contractor's expense unless otherwise provided for herein.
EXCEPTION: When work is performed at the Craft Center (off Hwy 56 at Hurricane Bridge near Smithville,
Tennessee) or Oakley Farm near Livingston, Tennessee, Tennessee Tech agrees to allow Contractor to charge
one (1) additional labor hour per day per person, in accordance with that individual's labor classification, to
cover travel-related expenses.
Contractor Check In
Contractor shall maintain daily communication with the designated TTU Point of Contact ("POC") regarding work
progress, staffing levels, project status, and any issues affecting performance of the work.
Contractor shall also coordinate with the Tennessee Tech POC prior to performing work outside normal business
hours.
For purposes of this Contract, normal business hours are defined as 7:00 a.m. through 4:00 p.m., Monday
through Friday.
Inspection and Acceptance
Tennessee Tech reserves the right to inspect all work performed and materials supplied under this Contract.
Any work or materials determined by Tennessee Tech to be defective, nonconforming, incomplete, or otherwise
unacceptable shall be corrected, repaired, or replaced by Contractor at no additional cost to Tennessee Tech.
Payment shall not constitute acceptance of defective or nonconforming work.
Invoicing
Invoices may be emailed to invoices-noreply@tntech.edu or mailed to:
Tennessee Tech University Business Office
Campus Box 5037
Cookeville, TN 38505
Invoices must include, as applicable:
1. Dates of service and daily labor hours for each worker, or date of delivery;
2. Detailed description of labor services performed, or quantity of each item delivered;
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Metal Fabrication
3. Building name, room number(s), and Tennessee Tech employee requesting the work or vendor
part/item number;
4. Any discounts provided; and
5. Contract Number.
Termination for Convenience
Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least
thirty (30) days written notice prior to the effective termination date.
Upon receipt of such notice, Contractor shall cease performance except as otherwise directed by Tennessee
Tech.
Contractor shall be entitled to payment only for satisfactory authorized services performed through the effective
date of termination.
Under no circumstances shall Tennessee Tech be liable for services not rendered or for anticipated profits,
overhead, or other consequential damage resulting from termination.
Illegal Immigrants
Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the
performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the
services of illegal immigrants in the performance of the Contract.
Debarment
Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in
this transaction by any State or Federal department or agency.
Insurance
Successful Bidder shall maintain insurance coverage in types and amounts acceptable to Tennessee Tech
throughout the term of the Contract.
Prior to contract execution, Tennessee Tech may require certificates of insurance, evidencing such coverage and
naming Tennessee Tech and the Tennessee Tech Foundation as additional insured and certificate holders, where
applicable.
Tennessee Tech reserves the right to establish and modify insurance requirements as deemed necessary to
protect Tennessee Tech's interests.
Contract Administration
The Contractor's performance under this Contract shall be subject to monitoring by Tennessee Tech.
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Metal Fabrication
Failure to perform in accordance with the requirements of the Contract may result in corrective action,
termination, or other remedies available to Tennessee Tech.
Tennessee Tech Rights
Tennessee Tech reserves the right to reject any or all quotations; waive minor informalities or technicalities;
request clarification of quotations; and make an award determined to be in the best interest of Tennessee Tech.
Tennessee Tech further reserves the right to initiate negotiations with the next ranked responsive and
responsible bidder should Tennessee Tech cease doing business with the awarded Contractor.
BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW
___________________________________________________________________________________________
Bidding Entity's Name
___________________________________________________________________________________________
Name of Contact Person (Printed) Title
___________________________________________________________________________________________
Address City, State, Zip
___________________________________________________________________________________________
Phone / Fax / Email
___________________________________________________________________________________________
Authorized Signature of Bidder Date
Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.
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