RFQ - Mass Notification System Replacement

Bid Posting Date: January 17, 2025
Project: Mass Notification System Replacement
Contract Number: TBD
Bids Due: Sealed bids will be accepted until 4:00pm local time on February 21, 2025
This project includes, but is not necessarily limited to:

Installation of mass notifications systems including, but not limited to, outdoor warning and tsunami alerting systems.

Consultant will be responsible for the tasks identified below (not an all-inclusive list):

• 1. Meet with City representatives in Valdez to understand project needs
• 2. Host project coordination meetings as needed (Weekly, monthly, etc.)
• 3. Attend 3 public meetings providing information to the community on the system
• 4. Provide modeling showing coverages
• 5. Provide specifications for all equipment to be used
• 6. Provide complete system design including all necessary drawings and
• specifications and related technical disciplines.
• a. Design drawings will be provided at 35%, 65%, and 100%
• 7. Provide progress cost estimates
• 8. Furnish and install all materials and equipment necessary for a fully functioning
• mass notification system.
• a. Work to be completed by licensed disciplined trades where applicable
• b. Compliance with all local, state and federal labor laws
• c. Contractor to be responsible for all project management & coordination.

The City expects a turn-key design and installation.

Any questions regarding this project should be directed to Nathan Duval, Capital Facilities Director , at this email Nathan Duval Deadline for questions is  February 17, 2025 at 4:00 PM Alaska Time

Sealed bids will be accepted until 4pm local time on Friday February 21, 2025.

Submit (1) electronic copy of your Statement of Qualifications via the City’s drop box application. A link to a OneDrive folder will be sent following a request from the consultant. Access to the electronic drop box must be requested via email to For security reasons, you must enable JavaScript to view this E-mail address. with a CC to For security reasons, you must enable JavaScript to view this E-mail address. no later than one business day prior to submission the deadline. Request should identify all email addresses needing access to the file share. Failure to request access in advance may disqualify a firm’s proposal. Access can be requested well in advance of the deadline.
The bids will be publicly opened and read at that time.

Bid documents may also be downloaded from the links below. Bidders are encouraged to download, fill out, and return the Request for Addendum / Plan Holders List form located at the link listed below to ensure receipt of any addendum issued for this project.

Bid security in the amount of 5% of the total bid is required.

The City reserves the right to waive any irregularities or informalities in a bid and to reject any and all bids without cause.

Current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid if required by law.

Requirements of the Alaska Employment Preference (AS 36.10) must be met.

The City of Valdez encourages disadvantaged, minority and women-owned firms to respond and is available to assist said firms in learning how to do business with the City.

The City of Valdez “ Standard Specifications and Standard Details ” shall be used.

Reference Documents

• Standard Specifications
• Standard Details
• Request for Addendum / Plan Holders List
• Current State of Alaska Minimum Prevailing Wage Rates
• Title 36 Public Contracts ; Confirm Title 36 is the most recent version published by State of Alaska Department of Labor