RFQ 2607 - Main Wastewater Treatment Plant (MWWTP) Secondary Reactors Butterfly Valves RFQ 2607 - Addendum No. 1 RFQ 2607 - Addendum No. 2 RFQ 2607 - Addendum No. 3

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2607
for
MAIN WASTEWATER TREATMENT PLANT (MWWTP) SECONDARY
REACTORS BUTTERFLY VALVES
Contact Person: John W. Grimes, Buyer II
Phone Number: (510) 287-0316
E-mail Address: john.grimes@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective
bidders are responsible for reviewing this site during the RFQ process, for any published addenda
regarding this RFQ.
Bids Due
by
2:00 p.m.
on
May 13, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or
PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.
RESPONSE DELIVERED BY SERVICE RESPONSE DELIVERED BY MAIL RESPONSE HAND-DELIVERED
(UPS, FedEx, DHL, etc., during (U.S. Postal Service) to: (during business hours: 8:00
business hours: 8:00 AM - 3:30 AM - 4:00 PM only)
PM only) to:
EBMUD-Purchasing Division EBMUD-Purchasing Division
EBMUD-Purchasing Division MAIN WASTEWATER TREATMENT MAIN WASTEWATER
MAIN WASTEWATER TREATMENT PLANT (MWWTP) SECONDARY TREATMENT PLANT (MWWTP)
PLANT (MWWTP) SECONDARY REACTORS BUTTERFLY VALVES - SECONDARY REACTORS
REACTORS BUTTERFLY VALVES - RFQ 2607 BUTTERFLY VALVES - RFQ 2607
RFQ 2607 P.O. Box 24055 Purchasing Office
375 11th Street Oakland, CA 94623 375-11TH Street, 1st Floor
Oakland, CA 94607 Oakland, CA 94607
REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2607
for
MAIN WASTEWATER TREATMENT PLANT (MWWTP) SECONDARY
REACTORS BUTTERFLY VALVES
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 3
A. SCOPE................................................................................................................................... 3
B. BIDDER QUALIFICATIONS .................................................................................................... 3
C. SPECIFIC REQUIREMENTS .................................................................................................... 3
D. DELIVERY REQUIREMENTS ................................................................................................. 5
E. INSPECTION ......................................................................................................................... 5
F. FAILURE TO MEET SPECIFICATIONS ..................................................................................... 5
II. CALENDAR OF EVENTS ........................................................................................................... 5
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 6
A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 6
B. PRICING ................................................................................................................................ 6
C. NOTICE OF INTENT TO AWARD AND PROTESTS .................................................................. 7
D. METHOD OF ORDERING ...................................................................................................... 8
E. TERM / TERMINATION ......................................................................................................... 8
F. WARRANTY .......................................................................................................................... 8
G. INVOICING ........................................................................................................................... 9
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 10
A. DISTRICT CONTACTS .......................................................................................................... 10
B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 10
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E - DRAWINGS
EXHIBIT F - LIST OF SPECIFICATIONS
EXHIBIT G - REFERENCE DOCUMENTS
EXHIBIT H - FORMS
EXHIBIT I - PARTIAL ASSIGNMENT
REV: 9/23/25

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe requirement to
furnish and delivery, f.o.b. to the East Bay Municipal Utility District's (District) Main
Wastewater Treatment Plant (MWWTP), 2020 Wake Avenue, Oakland, CA 94607, fifteen
butterfly valves, as described and specified within.
District intends to award a contract to the lowest cost bidder(s) whose response meets
the District's requirements.
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, bidder's principal, or bidder's staff shall have been regularly
engaged in the business of providing AWWA butterfly valves sized 30-inch
and larger for at least twenty (20) years.
b. Bidder shall be a certified or authorized manufacturer, dealer, or provider.
c. Bidder shall possess all permits, licenses, and professional credentials
necessary to supply product and perform services as specified under this
RFQ.
C. SPECIFIC REQUIREMENTS
1. Supplier (or Manufacturer) shall furnish, certify, and provide manufacturer's
services for fifteen (15) butterfly valves as described in the specifications of this
Contract (Exhibit F - List of Specifications):
a. Nine (9) butterfly valves with manual operator
b. Four (4) butterfly valves with electric motor actuator
c. Two (2) butterfly valves with pneumatic actuator
2. The District intends to partially assign this Contract to the Contractor for the SD-
462 Project. The award for the SD-462 project is anticipated at the end of 2026.
By agreeing to this Contract, the Supplier acknowledges this intent and agrees to
such an assignment on terms set forth in the "Partial Assignment for Purchase
Main Wastewater Treatment Plant (MWWTP) Secondary Reactors Butterfly
Valves" form (EXHIBIT I - Partial Assignment).
RFQ No. 2607
Page 3

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
3. APPROVED MANUFACTURERS (See I.C.4 for Pre-Approved Equal Procedure)
Diameter Approved
Size Description Manufacturers
30" BUTTERFLY VALVE W/ CHAINWHEEL OPERATOR CONNECTING RAS A & B
BUTTERFLY VALVE W/ CHAINWHEEL OPERATOR FOR SECONDARY
48" INFLUENT TO REACTOR 5
18" BUTTERFLY VALVE W/ CHAINWHEEL OPERATOR FOR RAS TO REACTOR 5
18" BUTTERFLY VALVE W/ HANDWHEEL OPERATOR FOR REACTOR 5 DRAIN
Dezurik, Pratt, or pre-
BUTTERFLY VALVE W/ CHAINWHEEL OPERATOR FOR SECONDARY
approved equal
48" INFLUENT TO REACTOR 6
18" BUTTERFLY VALVE W/ CHAINWHEEL OPERATOR FOR RAS TO REACTOR 6
18" BUTTERFLY VALVE W/ HANDWHEEL OPERATOR FOR REACTOR 6 DRAIN
30" BUTTERFLY VALVE W/ HANDWHEEL OPERATOR FOR RAS PUMP 3
30" BUTTERFLY VALVE W/ HANDWHEEL OPERATOR FOR RAS PUMP 4
BUTTERFLY VALVE W/ ELECTRIC ACTUATOR FOR SECONDARY INFLUENT
42" TO REACTOR 5
Dezurik, Pratt,
18" BUTTERFLY VALVE W/ ELECTRIC ACTUATOR FOR RAS TO REACTOR 5
Limitorque, or pre-
BUTTERFLY VALVE W/ ELECTRIC ACTUATOR FOR SECONDARY INFLUENT
approved equal
42" TO REACTOR 6
18" BUTTERFLY VALVE W/ ELECTRIC ACTUATOR FOR RAS TO REACTOR 6
30" BUTTERFLY VALVE W/ PNEUMATIC ACTUATOR FOR RAS PUMP 3 Dezurik, Pratt, or pre-
30" BUTTERFLY VALVE W/ PNEUMATIC ACTUATOR FOR RAS PUMP 4 approved equal
All products shall be in new and unused condition and shall be of the most
current and up to date model.
4. PRE-APPROVED EQUAL PROCEDURE
Manufacturer/Models other than those listed will be considered as part of this
bid submittal process, provided that, by April 27, 2026, interested parties
shall have submitted substitutions for approval as detailed below:
a. Proposals for "pre-approved or equal" substitutions requested during the
bidding period shall be furnished in writing to:
Purchasing Division, John W. Grimes (MS#102)
ofc (510) 287-0316, john.grimes@ebmud.com
East Bay Municipal Utility District
P. O. Box 24055
Oakland, CA 94623-1055
Outside of mailing envelope shall be marked "Submittal Request for
Substitution, RFQ No. 2607." The requests for substitution must be
submitted by April 27, 2026.
RFQ No. 2607
Page 4

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
Proposals shall be accompanied by complete technical and descriptive
data necessary to determine equality of the material, product, thing, or
service. Samples shall be provided when requested. Proposals shall also
include references showing bidder meets minimum qualifications of I.B
above. The burden of proof as to qualifications, availability, comparative
quality, suitability, and performance of the proposed substitution shall be
upon the bidder.
The bidder will not be reimbursed for any work and costs necessary for
making the substitution workable. Proposals will be evaluated and
deemed accepted, rejected, or incomplete by the District; the District will
be the sole judge as to such matters. If the substitution is accepted,
bidders will be notified by addenda.
D. DELIVERY REQUIREMENTS
Equipment shall be on-site at the MWWTP no later than July 19, 2027.
See EXHIBIT F7 - 33 12 16.15 AWWA Butterfly Valves for delivery requirements.
E. INSPECTION
The District will inspect and witness testing as outlined in EXHIBIT F2 - 01 45 27 Shop
Inspection.
F. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor's product do not meet the
specification or delivery requirements, the District may reject the shipment or
shipments and, at its option, may purchase this material from any supplier on the open
market who can meet the District's specification requirements, or the District may
demand immediate replacement by Contractor of the non-conforming product. Any
costs over and above the original contract price will be charged back to the Contractor.
In addition, Contractor shall bear the costs of removal and disposition for any delivery
which fails to conform to the specifications.
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFQ Issued April 15, 2026
Deadline For Submission of
Questions April 22, 2026
Deadline For Submittal of Proposed
Pre-Approval Substitutions April 27, 2026
RFQ No. 2607
Page 5

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
Addendum to Announce Pre-
Approved Equivalents (if necessary) May 5, 2026
Response Due May 13, 2026 by 2:00 p.m.
At this time all bids will be opened publicly in the
EBMUD Board Room at 375 Eleventh St.,
Oakland, CA 94607*
Anticipated Contract Start Date June 24, 2026
Procurement Schedule Submittal Within 30 calendar days after contract start date
Initial Submittal Deadline August 10, 2026
Submittal Review Deadline September 21, 2026
Equipment Delivery Deadline July 19, 2027
Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-center/materials-and-
supplies-bids/current-requests-quotation-rfqs/ for any published addenda. Hard copies of
addenda will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated to determine that they are responsive,
responsible, and that they meet the specifications as stated in this RFQ.
2. The District reserves the right to award to a single or to multiple Contractors,
dependent upon what provides the lowest overall cost to the District.
3. The District has the right to decline to award this contract or any part of it for any
reason.
4. Any specifications, terms, or conditions, issued by the District, or those included
in the bidder's submission, in relation to this RFQ, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFQ.
5. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the bidder stipulates to
the contrary, and to waive minor technical defects and administrative errors, as
the interest of the District may require. Award will be made, or proposals
rejected by the District as soon as possible after bids have been opened.
B. PRICING
1. All prices are to be F.O.B. destination. Any freight/delivery charges are to be
included.
RFQ No. 2607
Page 6

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
2. All prices quoted shall be in United States dollars.
3. Price quotes shall include any and all payment incentives available to the District.
4. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed
that the unit price quoted is correct in the case of a discrepancy between the unit
price and extended price.
C. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFQ response evaluation process, all entities who submitted a
bid package will be notified in writing by e-mail or USPS mail with the name of the
Bidder being recommended for contract award. The document providing this
notification is the Notice of Intent to Award.
Protests must be in writing and must be received no later than seven (7) workdays after
the District issues the Notice of Intent to Award. The District will reject the protest as
untimely if it is received after this specified time frame. Protests will be accepted from
bidders or potential bidders only.
If the protest is mailed and not received by the District, the protesting party bears the
burden of proof to submit evidence (e.g., certified mail receipt) that the protest was
sent in a timely manner so that it would be received by the District within the RFQ
protest period.
Bid protests must contain a detailed and complete written statement describing the
reason(s) for protest. The protest must include the name and/or number of the bid, the
name of the firm protesting, and include a name, telephone number, email address and
physical address of the protester. If a firm is representing the protester, they shall
include their contact information in addition to that of the protesting firm.
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 375 Eleventh Street, Oakland, CA
94607 or P.O. Box 24055, Oakland, California 94623. Facsimile and electronic mail
protests must be followed by a mailed or hand delivered identical copy of the protest
and must arrive within the seven workday time limit. Any bid protest filed with any
other District office shall be forwarded immediately to the Manager of Purchasing.
The bid protester can appeal the determination to the requesting organization's
Department Director. The appeal must be submitted to the Department Director no
later than five workdays from the date which the protest determination was transmitted
by the District, to the protesting party. The appeal shall focus on the points raised in the
original protest, and no new points shall be raised in the appeal.
RFQ No. 2607
Page 7

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
Such an appeal must be made in writing and must include all grounds for the appeal and
copies of the original protest and the District's response. The bid protester must also
send the Purchasing Division a copy of all materials sent to the Department Director.
The Department Director will make a determination of the appeal and respond to the
protester by certified mail in a timely manner. If the appeal is denied, the letter will
include the date, time, and location of the Board of Directors meeting at which staff will
make a recommendation for award and inform the protester it may request to address
the Board of Directors at that meeting.
The District may transmit copies of the protest and any attached documentation to all
other parties who may be affected by the outcome of the protest. The decision of the
District as to the validity of any protest is final. This District's final decision will be
transmitted to all affected parties in a timely manner.
D. METHOD OF ORDERING
1. Written POs may be issued upon approval of written itemized quotations
received from the Contractor.
2. POs and payments for products and/or services will be issued only in the name of
Contractor.
3. Any and all change orders shall be in writing and agreed upon, in advance, by
Contractor and the District.
E. TERM / TERMINATION
1. The term of the contract, which may be awarded pursuant to this RFQ, will be
approximately two (2) years.
2. his Agreement may be terminated for convenience by the District provided the
Contractor is given written notice of not less than 30 calendar days. Upon such
termination, the District shall pay the Contractor the amount owing for the
products ordered and satisfactorily received by the District. This shall be the sole
and exclusive remedy to which the Contractor is properly entitled in the event of
termination by the District.
3. This Agreement may be terminated for cause at any time, provided that the
District notifies Contractor of impending action.
F. WARRANTY
1. For any contract awarded pursuant to this RFQ, Contractor expressly warrants
that all goods furnished will conform strictly with the specifications and
requirements contained herein and with all approved submittals, samples and/or
RFQ No. 2607
Page 8

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
models and information contained or referenced therein, all affirmations of fact
or promises, and will be new, of merchantable quality, free from defects in
materials and workmanship, including but not limited to leaks, breaks,
penetrations, imperfections, corrosion, deterioration, or other kinds of product
deficiencies. Contractor expressly warrants that all goods to be furnished will be
fit and sufficient for the purpose(s) intended. Contractor guarantees all products
and services against faulty or inadequate design, manufacture, negligent or
improper transport, handling, assembly, installation or testing, and further
guaranties that there shall be strict compliance with all manufacturer guidelines,
recommendations, and requirements, and that Contractor guaranties that it will
conform to all requirements necessary to keep all manufacturer warranties and
guarantees in full force and effect. Contractor's aforesaid warranties and
guarantees shall be in full force and effect for a period of one year from the date
of acceptance by the District but shall continue in full force and effect following
notice from District of any warranty or guarantee issue, until such issue has been
fully resolved to the satisfaction of District.
G. INVOICING
1. Following the Districts acceptance of product(s) meeting all specified
requirements, and/or the complete and satisfactory performance of services, the
District will render payment within thirty (30) days of receipt of a correct invoice.
2. The District shall notify Contractor of any invoice adjustments required.
3. Invoices shall contain, at a minimum, District purchase order number, invoice
number, remit to address, and itemized products and/or services description.
4. The District will pay Contractor in an amount not to exceed the total amount
quoted in the RFQ response.
5. Supplier shall submit invoices for payment in accordance with the following
schedule:
a. Payment 1 - 15% upon approval of submittals and calculations
b. Payment 2 - 15% upon submission of certified letter at time of release to
production by the Manufacturer
c. Payment 3 - 65% upon delivery
d. Payment 4 - 2.5% upon completion of start-up, testing, and training for
valves installed in first year of SD-462 construction (2027)
e. Payment 5 - 2.5% upon completion of start-up, testing, and training for
valves installed in second year of SD-462 construction (2028)
RFQ No. 2607
Page 9

MWWTP SECONDARY REACTORS BUTTERFLY VALVES
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
All contact during the competitive process is to be through the contact listed on the first
page of this RFQ. The following persons are to be contacted only for the purposes
specified below.
TECHNICAL SPECIFICATIONS:
Attn: Pauline Laikijrung, Assistant Engineer
EBMUD-Wastewater Engineering Div. / Wastewater Dept.
E-Mail: pauline.laikijrung@ebmud.com
PHONE: (510) 287-1867
CONTRACT EQUITY PROGRAM:
Attn: Contract Equity Office
PHONE: (510) 287-0114
AFTER AWARD:
Attn: Pauline Laikijrung, Assistant Engineer
EBMUD-Wastewater Engineering Div. / Wastewater Dept.
E-Mail: pauline.laikijrung@ebmud.com
PHONE: (510)287-1867
B. SUBMITTAL OF RFQ RESPONSE
1. Responses must be submitted in accordance with Exhibit A - RFQ Response
Packet, including all additional documentation stated in the "Required
Documentation and Submittals" section of Exhibit A.
2. Late and/or unsealed responses will not be accepted.
3. RFQ responses submitted via electronic transmissions will not be accepted.
Electronic transmissions include faxed RFQ responses or those sent by electronic
mail ("e-mail").
4. All RFQ responses must be SEALED and received by 2:00 p.m. on the due date
specified in the Calendar of Events. Any RFQ response received after that
time/date, or at a place other than the stated addresses, cannot be considered
and will be returned to the bidder unopened. The EBMUD mailroom and
Purchasing Division timestamp shall be considered the official timepiece for the
purpose of establishing the actual receipt of RFQ responses.
RFQ No. 2607
Page 10