RFQ - Landscape Gravel

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Landscape Gravel
Deliver Completed Bid to:
Tennessee Tech University Date: May 12, 2026
Purchasing and Contracts RFQ Coordinator: Tina Girdley
POB 5144; 1 William L Jones Dr. Phone: 931-372-6350
Derryberry Hall, Suite 301 Email: tgirdley@tntech.edu
Cookeville, TN 38505-0001
Fax: 931-372-3727
Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on June 18, 2026. Bids may be
mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.
Bid is subject to the RFQ - Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these
terms and conditions, which cannot be waived.
Special Bid Instructions:
1. Indicate any cash/time discounts offered: ________________________________________________________________________
2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php
3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:
https://www.tntech.edu/purchasing/howto.php
4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are
listed according to fiscal year then by date of bid opening.
THIS IS NOT AN ORDER
REQUEST FOR QUOTATION
Tennessee Tech University is seeking bids from a qualified company to provide Quartzite landscaping gravel per
the specifications outlined herein for a five-year contract period.
Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a price
increase, thereafter, to the extent such increase has been experienced by Contractor and can be substantiated in
writing. Tennessee Tech may accept requested price increase or choose to rebid, at its sole discretion.
The quantities listed are estimates of annual usage for each product and do not represent either a commitment
to purchase or a limit of purchases. Purchases will be made on an "as needed" basis.
Please bid to provide a cost for the following:

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Landscape Gravel
Estimated Annual
Item Item Description Size Bid Price
Usage
1 Quartzite Polished Rounded
34" - 2" 160 __________ / ton
Decorative Landscaping Gravel
Quartzite Polished Rounded
2 2" - 5" 160 __________ / ton
Decorative Landscaping Gravel
***BID PRICES ARE TO INCLUDE ALL SHIPPING & DELIVERY CHARGES
Note: Pallets of Quartzite Stone should cover no less than 85 square feet per pallet. Pallet pricing shall include all
costs associated with providing the services outline herein to Tennessee Tech.
Deliveries must be made no later than 3-5 calendar days from the time an order is received. Specify delivery time:
_______________ days after receipt or order. Delivery time may be a factor in award.
Can bidder meet delivery schedule: __________ Yes _________ No
RFQ Communications
All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who is
Tennessee Tech's only official point of contact for this RFQ. Unauthorized contact with any other Tennessee Tech
employees or officials regarding this RFQ may result in disqualification from the procurement process.
Travel Compensation
The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee
Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly
provided for otherwise herein.
Labor rate charges shall begin at the time Contractor signs in to the job site. Travel time to and from job site is at
Contractor's expense, unless otherwise provided for herein. EXCEPTION: When work is done at the Craft Center
(off Hwy 56 at Hurricane Bridge near Smithville, TN) or the Oakley Farm near Livingston, TN, Tennessee Tech
agrees to allow the Contractor to charge one (1) hour extra labor per day per person, in accordance with each
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Landscape Gravel
person's labor classification, in order to cover expenses incurred as a result of travel time to the Craft Center
and/or Oakley Farm.
Contractor Check In
The Contractor must contact designated TTU Point of Contact (POC) each day to discuss work status and staffing
levels. Additionally, coordinate with TTU POC in advance when performing any work to be before/outside of
regular business hours.
Note: For the purpose of the Contract, normal business hours are defined as 7:00 am to 4:00 pm, Monday through
Friday.
Invoicing
Invoices may be emailed to invoices-noreply@tntech.edu or mailed to the Tennessee Tech Business Office,
Campus Box 5037, Cookeville, TN 38505 and must include the following:
1. List of parts with individual contract price.
2. Discount for any parts not specifically listed in RFQ.
3. Contract Number.
Termination for Convenience
Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least
thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive
compensation for satisfactory, authorized services completed as of the termination date, but in no event shall
Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.
Illegal Immigrants
Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the
performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the
services of illegal immigrants in the performance of the Contract.
Debarment
Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in
this transaction by any State or Federal department or agency.
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Landscape Gravel
Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech
cease doing business with the Bidder selected via this RFQ process.
BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW
___________________________________________________________________________________________
Bidding Entity's Name
___________________________________________________________________________________________
Name of Contact Person (Printed) Title
___________________________________________________________________________________________
Address City, State, Zip
___________________________________________________________________________________________
Phone / Fax / Email
___________________________________________________________________________________________
Authorized Signature of Bidder Date
Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.
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