2026-011 RFQ Kitsap County On-Call Engineering Services

REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
KITSAP COUNTY PUBLIC WORKS
CAPITAL FACILITIES DIVISION
REQUEST FOR QUALIFICATIONS
2026 - 011
On-Call General Engineering Services
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2026-011: On-Call General Engineering Services

REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
Table of Contents
Section 1. Background .................................................................................................................................... 3
1.1 Introduction ...................................................................................................................................... 3
Section 2. Project Overview ............................................................................................................................ 3
2.1 Agency Needs ................................................................................................................................. 3
2.2 Estimate and Schedule .................................................................................................................... 3
Section 3. Engineering Services ..................................................................................................................... 3
3.1 Introduction ...................................................................................................................................... 3
3.2 Scope of Work ................................................................................................................................. 3
Section 4. Procurement Process ..................................................................................................................... 9
4.1 Communications .............................................................................................................................. 9
4.1.1 Project Questions .......................................................................................................................... 9
4.2 Procurement Schedule .................................................................................................................... 9
4.3 In Person Interviews ........................................................................................................................ 9
Section 5. SOQ Submission Requirements ................................................................................................... 10
5.1 Submittal Place and Deadline ........................................................................................................ 10
5.2 Submission Format ........................................................................................................................ 10
5.3 Submission Content ....................................................................................................................... 10
Section 6. SOQ Evaluation and Firm Selection ............................................................................................. 13
6.1 General ......................................................................................................................................... 13
6.2 SOQ Evaluation Criteria (Step 1) ................................................................................................... 13
6.3 Interviews of Shortlist (Step 2) ....................................................................................................... 14
6.4 Respondent Selection .................................................................................................................... 15
RFQ Attachment A ........................................................................................................................................ 16
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2026-011: On-Call General Engineering Services

REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
Section 1. Background
1.1 Introduction
The Kitsap County Capital Facility Division (the County) is requesting Statements of Qualifications
(SOQs) from qualified firms for consulting services outlined in Section 3 (Engineering Services).
Section 4 (Procurement Process) provides the intended timeline from RFQ Submission to Intent to
award Contract. This Request for Qualifications (RFQ) invites SOQs to be submitted by
Respondents according to the requirements set forth in this RFQ including the format and content
guidelines in Section 5 (SOQ Submission Requirements) and Section 6 (SOQ Evaluation and Firm
Selection).
The term "Respondent" is defined to be the entire team responding to this RFQ, regardless of the
organization of the team. For example, where a profile is requested of the Respondent this is intended
to be both the lead responder and any proposed partners or subconsultants needed to meet
requirements that the lead responder can't fulfil internally.
Section 2. Project Overview
2.1 Agency Needs
The Owner desires to have a firm(s) available for On-Call General Engineering Services on various
projects including but not limited to existing facilities, structures, roads, bridges, and stormwater
systems. No specific projects have been identified at this time.
2.2 Estimate and Schedule
Anticipated maximum total value of resultant contract(s): $250,000. At the sole option of the Owner
the contract amount(s) may be increased to meet ongoing needs of Kitsap County.
The contract(s) are expected to be executed in 2026 with a term of three (3) years. At the sole
option of the Owner the contract may be extended for up to two (2) years at one (1) year intervals.
Section 3. Engineering Services
3.1 Introduction
The purpose of this contract is to provide on-call professional services required to support the
County maintenance, upgrades, emergency response, and planning across its facilities and
projects.
The Consultant shall provide services on a work order basis, with disciplines including Structural,
Stormwater, Transportation, Mechanical, and Electrical engineering as needed. The Consultant
should be capable of adding disciplines expeditiously as necessary to meet the needs of specific
work orders. There is no guarantee that all services in this Scope of Work will be used.
3.2 Scope of Work
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REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
TASK 100 - PROJECT MANAGEMENT
The Consultant shall manage assigned task orders and coordinate engineering services as follows:
1. Coordinate Consultant work with efforts performed by County staff and other consultants or
contractors.
2. Prepare a project management plan, including:
a. Detailed project schedule;
b. Identification of the project team and organization structure;
c. Scope of services;
d. Communication plan;
e. Quality management plan;
f. Risk analysis plan.
3. Administer work and prepare monthly status reports for each active work order. Monthly reports
briefly describe:
a. The previous month's activities and the planned activities for the next month;
b. Issues and/or concerns that may affect the project scope, schedule, and/or budget;
c. Compare work accomplished to what was planned;
d. Compare actual task expenditures to approved task budgets and shall include
documentation supporting amounts invoiced.
4. Ensure the availability of staff for adherence to the project schedule and quick response to issues.
5. Regular monitoring of in-house and sub-consultant work for adherence to scope, schedule, budget,
and quality.
6. Maintenance of project files which include, but are not limited to, condition assessment data,
photos, assumptions, meeting notes, working drawings, phone logs, emails, and memos.
7. Conducting a project kickoff meeting that shall include appropriate County staff and members of
the Consultant's team for the County to advise of preferred schedule of upcoming work orders;
finalize the assets to be assessed; review Database criteria; and identify other methodology
development, site, or regulatory constraints that may be present and will affect schedule. The
Consultant shall be responsible for preparing a meeting agenda and a meeting summary.
8. In addition to the meetings identified in the tasks below, conduct regular progress meetings with
County staff and appropriate members of the Consultant's team to discuss progress and quality of
the condition assessments, and resolve project issues. Consultant shall prepare meeting agendas
and summaries.
9. Ensuring all documents utilize standard software already available to the County or easily
obtainable. Unless otherwise noted, reports shall utilize Microsoft Word and Adobe PDF.
Potential Deliverables:
* Project Management Plan, including:
Project Schedule
o
Project Team and Organization Structure
o
Scope of Services
o
Communication Plan
o
Quality Management Plan
o
Risk Analysis Plan
o
* Monthly Status Reports, including:
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REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
Budget Report
o
Updated Schedule
o
Project Issues
o
* Project Files Management Log
* Meeting Agendas and Summaries
TASK 200 - STRUCTURAL ENGINEERING SERVICES
Consultant shall provide structural engineering support for County facilities and infrastructure.
1. Perform structural assessments for buildings, structures, culverts, retaining walls, and bridges.
2. Provide design services for new structures, retrofits, and seismic upgrades.
3. Conduct field inspections for condition assessments and construction verification.
4. Develop stamped structural drawings and calculations.
5. Assist with permitting and utility coordination.
6. Review contractor submittals, shop drawings, and RFIs.
7. Ensure compliance with International Building Code (IBC), American Concrete Institute ACI,
American Institute of Steel Construction (AISC), and County standards.
Potential Deliverables:
* Structural Assessment Reports
* Stamped Structural Design Drawings
* Seismic Retrofit Recommendations
* Design Calculations
* Field Inspection Reports
TASK 300 - STORMWATER ENGINEERING SERVICES
Provide design, analysis, and planning for stormwater management systems.
1. Perform hydrologic and hydraulic analysis and modeling (e.g., WWHM, SWMM).
2. Design new or upgraded drainage systems, detention/retention facilities, and culverts.
3. Prepare Stormwater Pollution Prevention Plans (SWPPPs).
4. Coordinate stormwater permitting with local and state agencies.
5. Assist with stormwater capital planning and retrofit feasibility studies.
Potential Deliverables:
* Stormwater Design Reports and Models
* Drainage and Grading Plans
* SWPPP Documentation
* Permit Application Packages
* Retrofit Feasibility Reports
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REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
TASK 400 - TRANSPORTATION ENGINEERING SERVICES
Transportation design and analysis services for roadway and pedestrian infrastructure.
1. Perform roadway, intersection, and pavement condition evaluations for County roadways,
parking areas, and related facilities.
2. Prepare roadway, parking lot, and traffic improvement designs, including but not limited to
geometric layout, pavement sections, grading, drainage coordination, and striping.
3. Conduct traffic operations, circulation, and safety analyses for roadways, site access, and
parking facilities.
4. Prepare traffic control plans, signage, striping, and signal layouts.
5. Evaluate existing parking lots and vehicular circulation for operational efficiency, safety, and
compliance with applicable codes and standards.
6. Evaluate compliance with the Americans with Disabilities Act (ADA) and Washington State
accessibility requirements for public rights-of-way, parking lots, pedestrian routes, curb ramps,
and accessible parking.
7. Design accessibility improvements, including but not limited to accessible parking stalls, access
aisles, curb ramps, pedestrian routes, cross slopes, detectable warnings, and signage.
8. Ensure compliance with AASHTO, WSDOT, MUTCD, International Building Code,
Potential Deliverables:
* Roadway and Intersection Design Plans
* Signing and Striping Plans
* Traffic Impact or Safety Studies
* Accessibility Audits
TASK 500 -MECHANICAL (HVAC & PLUMBING) ENGINEERING SERVICES TASK
Consultant shall provide mechanical engineering services in support of facility projects, including
assessment, design, documentation, and construction support for HVAC and plumbing systems.
HVAC Engineering Services
1. Assess existing HVAC systems and evaluate equipment performance.
2. Perform heating and cooling load calculations.
3. Design HVAC, ventilation, and control systems.
4. Evaluate and recommend energy efficiency and indoor air quality improvements.
5. Provide construction documentation and commissioning support.
Plumbing Engineering Services
1. Evaluate existing plumbing systems and infrastructure.
2. Design plumbing systems, including but not limited to potable water, rainwater reuse, sanitary
sewer, storm drainage, and gas systems.
3. Perform fixture unit counts and system sizing calculations.
4. Conduct applicable code compliance reviews (Uniform Plumbing Code/International Plumbing
Code).
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REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
5. Assist with permitting and utility coordination.
6. Provide construction phase support, including RFI responses and submittal review.
7. Verify as-built system conformance.
Potential Deliverables
* HVAC Plans and Details
* Load Calculations
* HVAC Specifications
* Commissioning Support Documentation
* Plumbing System Design Drawings and Specifications
* Water, Sewer, and Gas Sizing Calculations
* Fixture Schedules
* Code Compliance Reports
* Utility Connection and Permit Documentation
TASK 600 - ELECTRICAL ENGINEERING SERVICES
Electrical systems engineering for facilities and infrastructure.
1. Evaluate and design lighting, power, and distribution systems.
2. Provide electrical load calculations and panel schedules.
3. Review and design emergency power systems and generators.
4. Perform arc flash studies and short circuit analysis (if required).
5. Support construction with review of submittals and field questions.
6. Assist with permitting and utility coordination.
7. Identify appropriate markings, compliance with applicable code, and methods to restore
compliance.
Potential Deliverables:
* Electrical One-Line Diagrams
* Lighting and Power Layouts
* Load Calculations and Panel Schedules
* Arc Flash Studies and Labels
TASK 700 - CONSTRUCTION SUPPORT SERVICES
Provide technical support during the construction phase of County projects.
1. Review contractor submittals, RFIs, and change requests.
2. Participate in pre-construction and progress meetings.
3. Conduct field observations to verify conformance with plans.
4. Assist with final punch list and project closeout documentation.
5. Review and comment on as-built documents.
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REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
Potential Deliverables:
* Submittal and RFI Logs
* Field Observation Reports
* Construction Issue Logs
* As-Built Review Comments
* Project Closeout Certifications
TASK 800 - EMERGENCY ENGINEERING RESPONSE
On-call engineering for urgent or emergency situations.
1. Provide rapid assessment of structural, stormwater, electrical, or other failures.
2. Develop temporary stabilization or emergency repair designs.
3. Coordinate with emergency management agencies and County staff.
4. Support FEMA documentation or emergency funding applications.
Potential Deliverables:
* Emergency Assessment Reports
* Temporary Repair Plans
* Cost Estimates for Remediation
* FEMA or Insurance Documentation
APPLICABLE STANDARDS
Consultant shall comply with current versions of the following codes and standards:
* International Building Code (IBC)
* National Electrical Code (NEC)
* Uniform/International Plumbing Code (UPC/IPC)
* AASHTO / WSDOT Design Manuals
* Americans with Disabilities Act (ADA) Accessibility Guidelines
* NFPA, ASCE, ACI, AISC
* County Design Standards and Guidelines
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REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
Section 4. Procurement Process
4.1 Communications
To be considered as a responsive bidder, submittals must be received by Kitsap County staff no
later than 2:00 PM PST Thursday April 9, 2026.
Submit SOQ packet to:
Mail: Courier/Hand Deliver:
Glen S. McNeill Glen S. McNeill, Purchasing Supervisor
Purchasing Dept Supervisor Kitsap County Administration Building
Kitsap County Purchasing Office Purchasing Office - 4th Floor.
614 Division Street, MS-7 619 Division Street
Port Orchard, WA 98366 Port Orchard, WA 98366
4.1.1 Project Questions
Direct specific project questions to: Glen McNeill, Purchasing Supervisor, Email address:
Purchasing@co.kitsap.wa.us
The Kitsap County Purchasing Office will act as the sole point of contact for this RFQ and will
administer the RFQ process. Respondents are requested to review this RFQ carefully and to submit
any questions concerning this RFQ, the Owner's requirements, or the SOQ evaluation process to
the Purchasing Office.
Questions from Respondents must be received by the Owner's Procurement Contact no later than
the Deadline for Questions specified in Section 4.2 (Procurement Schedule). The Owner will provide
answers to questions via Addenda.
4.2 Procurement Schedule
The current procurement schedule is as follows:
* Publish RFQ March 19, 2026
* Deadline for Questions March 31, 2026, 2025, at 2:00 PM (local time)
* SOQ Submission Date April 9, 2026, at 2:00 PM (local time)
* Notice of Shortlist Selection for Interviews April 16, 2026
* In Person Interviews April 22, 2026
* Notice of Firm selection April 24, 2026
4.3 In Person Interviews
Owner will conduct a mandatory, scored, In-Person Interview Meeting at the date and time listed in
Section 4.2 (Procurement Schedule). The address for the in-person interviews will be Kitsap County
Public Works, located at 507 Austin Ave, Port Orchard, WA 98366. Additional information regarding
time slots and format of interview will be published with notification of shortlist selection.
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REQUEST FOR QUALIFICATIONS 2026-011
On-Call General Engineering Services
Section 5. SOQ Submission Requirements
5.1 Submittal Place and Deadline
To be considered as a responsive bidder, submittals must be received by Owner no later than the
SOQ Submission Date, addressed to the Owner's Procurement Contact in Section 4.1
(Communications).
Clearly mark submittal and any packaging (boxes or envelopes) with the name and address of the
Respondent and "On-Call General Engineering Services, RFQ 2026-011"
5.2 Submission Format
Provide submittal in Adobe Acrobat format (PDF) on either a USB flash drive or via email submission
to Purchasing Email listed in Section 4.1. The PDF shall be searchable and contain bookmarks for
each section listed in Section 5.3.
Submittals shall be limited to a maximum of twenty (20) 812 x 11 pages, not including the Cover/Title
page (limited to one page), Table of Contents (limited to one page), and Appendices. Submittals
over the maximum page size limit will not be considered. The SOQ may include up to two 11 x
17 trifold formatted pages: each 11 x 17 counts as one page
5.3 Submission Content
The content requirements set forth in this RFQ represent the minimum content requirements for the
SOQ. It is the Respondent's responsibility to include information in its SOQ to present all relevant
qualifications and other materials. The SOQ, however, should not contain standard marketing or
other general materials. It is the Respondent's responsibility to modify such materials so that only
directly relevant information is included in the SOQ.
The SOQ must include the following information in the order listed:
* Cover/Title Page (limited to one page)
* Table of Contents (limited to one page)
* Part 1 - Executive Summary
* Part 2 - Firm Profile
* Part 3 - Project Team Structure and Key Personnel
* Part 4 - Relevant Project Experience
* SOQ Appendix A (Resumes) (limited to two pages per individual)
5.3.1 Cover/Title Page
Cover or Title Page of SOQ shall include the RFQ number; Project name; name of Respondent;
Respondent's contact information including name of contact person, address, e-mail address, and
telephone number, name of Principal in Charge, and date.
5.3.2 Part 1 - Executive Summary
The executive summary must include a concise overview of the key elements of the SOQ. The
executive summary shall not be used to convey additional information not provided elsewhere in the
SOQ.
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