RFQ2604JA - Pines Renovation Equipment

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Feb 19, 2026
Due Date:	Mar 9, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Request for Quotation 2604JA

Pines Renovation Equipment

University of California, San Diego

1. Purpose of the RFQ

The purpose of this Request for Quotation (“RFQ”) is to invite qualified bidders to prepare and submit proposals to

furnish Commercial Grade Kitchen Equipment to the University of California, San Diego (“UC San Diego” or

“University”), Housing*Dining*Hospitality Department (HDH), in accordance with the requirements set forth in this

RFQ.

The overall objective of this RFQ is to select a primary supplier to assist UC San Diego in establishing a cost

effective and efficient program supporting the renovation of our dining operation located in Muir College. Ready

for delivery to the location in two primary shipments by or before July 27th, 2026 and August 27, 2026.

Qualified Suppliers are invited to submit proposals, pricing and incentives to the University, based on the

information provided in this RFQ, with the intent to establish a business alliance with UCSD that will maximize the

resources of both organizations to most effectively meet UC’s needs.

Validity Period: "Validity Period" as used in this provision, means the number of calendar days available to UCSD

for awarding a contract and Purchase Order to a Supplier. All proposals will remain available for UCSD acceptance

for a minimum of 45 days following the RFQ closing date.

2. Background

University of California, San Diego

UC San Diego is an academic powerhouse and economic engine, recognized as one of the top public universities.

Innovation is central to who we are and what we do. Here, students learn that knowledge isn’t just acquired in the

classroom—life is their laboratory. UC San Diego is dedicated to the advancement of knowledge through

excellence in education and research at the undergraduate, graduate, professional school and postdoctoral levels.

The campus is committed to community engagement, public service and industry partnerships in order to advance

the health and well-being of our region, state, nation and the world. Our academic community of world-renowned

faculty, bright students and dedicated staff is characterized by a culture of interdisciplinary collaboration and

innovation which spans the globe. To foster the best possible working and learning environment, our university

strives to maintain a climate of fairness, cooperation, and professionalism, which is embodied in our campus

Principles of Community. UC San Diego embraces diversity, equity, and inclusion as essential ingredients of

academic excellence in higher education. UC San Diego’s rich academic portfolio includes six undergraduate

colleges, five academic divisions and five graduate and professional schools. The university’s award-winning

scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical

and technological breakthroughs.

Department Background

UC San Diego is a world-renowned institution, which enrolls approximately 40,000 students annually and

employs an estimated faculty and staff of over 30,000.

Housing*Dining*Hospitality (HDH) is a self-supporting auxiliary enterprise that provides on-campus

dining and on and off-campus housing options to students, staff, and faculty. HDH’s operations are

both innovative and comprehensive, providing 24 hour a day services to campus through a number

Request for Quotation 2604JA

Pines Renovation Equipment

University of California, San Diego

of venues. For more information about HDH refer to their website www.hdh.ucsd.edu.

3. Minimum Requirements

 Bidder must have extensive and proven experience in the field of supplying Commercial Kitchen

Equipment.

 Bidder must be able to meet all associated industry regulations.

 Bidder must possess all trade, professional, or business licenses as may be required to complete the work

and meet the requirements specified by this RFQ.

 Bidder must be able to demonstrate the capability of providing the required products/services by

possessing adequate available resources, including personnel, facilities, systems, organization structure,

operation controls, quality control and other related factors.

 Bidder must demonstrate successful experience in providing the products and services specified in this

RFQ as a primary supplier. Bidders are expected to provide customer contact information for their five

largest clients for projects of similar size/scope.

 If selected as an apparent awardee, Bidder may be asked to provide audited financial statements for the

past three fiscal years (or equivalent data) in order to establish the bidder’s financial capability to

complete this project.

4. RFQ Timeline, Contract Term and Point of Contact

Schedule of Events

Anticipated Action

Release of Electronic RFQ

Deadline for Follow-up Supplier Q&A

via Discussion Forum*

University’s Response to Supplier Q&A

Deadline for RFQ Response

Final Selection and Award

Anticipated Action Date

02/19/2026

02/26/2026

03/02/2026

03/09/2024 4:00 PM (PST)

03/16/2026

The University reserves the right to modify the above schedule of events and make changes to other provisions in

this RFQ. It is the Bidder’s responsibility to read the entire document and any addendums, and to comply with all

requirements listed herein.

There will be two opportunities to ask questions and clarifying inquiries. Please refer to the Schedule above.

*CalUSource Discussion Forum

Submit requests for clarification in writing regarding the RFP through the CalUsource Discussion Forum

(search for the speech bubble icon in the upper right-hand corner:

) by the indicated deadline. UC’s

responses will be released to all prospective bidders on or around the indicated Q&A response date.

Request for Quotation 2604JA

Pines Renovation Equipment

University of California, San Diego

Exhibits

In addition to this document, the following exhibits posted under Attachments in CalUsource contain the

requirements, terms and conditions for this RFQ:

 Required Supplier Information

 UC Term and Conditions of Purchase

Any contract awarded pursuant to this RFQ will be in writing and incorporate the RFQ requirements and

specifications, as well the contents of the Supplier’s Proposal as accepted by the University.

Single Point of Contact

The University RFQ Administrator is the sole point of contact regarding all procurement and contractual matters

relating to the requirements described in this RFQ; and is the only office authorized to change, modify, clarify, etc.,

the specifications, terms and conditions of this RFQ and any agreement(s) awarded as a result of this RFQ. All

questions and requests for clarification concerning this RFQ should be entered into the CalUsource Discussion

Forum by the question’s deadline indicated in the Schedule of Events.

Jason Andrews

Sr. Buyer, HDH Procurement

Integrated Procure-to-Pay Solutions

University of California, San Diego

858-534-3689 // 858-999-4868

J1andrews@ucsd.edu

4.1 No Pre-Bid Meeting

There will be no pre-bid meeting for this solicitation.

4.2 Addenda to RFQ

Any changes, additions, or deletions to this RFQ will be in the form of written addenda issued by the

University. Any addenda to this RFQ will be distributed to all participating suppliers via the CalUSource

platform. The University shall not be responsible for failure of any prospective supplier to receive such

Addenda. All Addenda shall become part of the RFQ.

The University reserves the right to change any aspect of, terminate, or delay this RFQ, the RFQ process

and/or the program outlined within this RFQ at any time. Notice shall be provided in a timely manner

thereafter.

Supplier agrees to perform the Services listed in the statement of work and any other documents referenced in the

Incorporated Documents section herein. Unless otherwise provided in the Agreement, UC will not be obligated to

purchase a minimum amount of Goods and/or Services from Supplier.

It is the responsibility of each Supplier to be familiar with all of the specifications, terms and conditions

and the site condition (if applicable). The Supplier agrees and acknowledges all RFQ specifications,

terms, and conditions and indicates the ability to perform by submission of a quote. By the submission

of a quote, the Supplier certifies that if awarded a contract, they will make no claim against UC San

Diego based upon ignorance of conditions or misunderstanding of the specifications.

Request for Quotation 2604JA

Pines Renovation Equipment

University of California, San Diego

4.3 Instructions for Submitting Quotes

Quotes are to be submitted online using the University of California Supplier Registration

and Sourcing web tool (CalUSource). No mailed, telephone, emailed, facsimiled or late quotes

will be considered.

Responses will take time to enter into the CalUsource System. It is highly recommended

that Suppliers go through the Supplier Bidding Overview training module available at

https://calusource.net/supplier-resources/ . Issues related to a Supplier’s inability to enter

their response into the University’s Supplier Registration and Sourcing System will not be

accepted as a reason for a late Proposal Response.

Late Quote submittals will not be accepted.

Quote Receipt

The University reserves the right to reject any or all quotes or to waive any informalities or minor

irregularities in a quote. The University may waive irregularities in a quote provided that, in the

judgment of the University, such action will not negate fair competition and will permit proper

comparative evaluation of Quotes submitted. The University’s waiver of an immaterial deviation or

defect shall in no way modify the RFQ documents or excuse the Supplier from full compliance with the

RFQ specifications in the event the Agreement is awarded to that Supplier.

Supplier may suggest alternate like/similar product, where identified on cost sheet, UCSD must approve

any substitutions. All other make / model specifications are mandatory, unless written addendum is

provided by the University.

Quote Format and Required Submittals

Suppliers shall provide a written quote addressing the full scope specified under this RFQ. Quotes in any

other format as described below shall be considered informal and will be rejected. Conditional quotes

shall not be considered. If the Supplier fails to provide any of the following information, the University

may at its sole discretion, ask the supplier to provide the missing information or evaluate the quote

without the missing information.

Joint or Partnering Quotes

A joint bid submitted by two or more Suppliers proposing to participate jointly in performance of

proposed work may be submitted, providing that to be considered responsive, any such joint bid must

respond to all the requirements of this RFQ. However, the University requires that one joint supplier be

identified as the "Primary Supplier” who will assume primary responsibility for performance of all other

joint suppliers. The Primary Supplier must identify themselves as such and submit the quote under their

company name and signature. If a contract is awarded in response to a joint bid, the Primary Supplier

must execute the contract and the other supplier(s) must verify in writing that the Primary Supplier is

authorized to represent them in all matters relating to the contract. The University assumes no

responsibility obligation for the division of orders or purchases among joint contractors.

4.4 Supplier Questions

All questions or need for clarification must be directed in writing through the CalUSource system. The

Request for Quotation 2604JA

Pines Renovation Equipment

University of California, San Diego

last day to enter questions is the date listed on the calendar of events above. All written responses

conveying material information will be provided to all recipients of the original solicitation, and those

answers will be posted to the CalUSource system. If any oral responses are given, or claimed to be given,

no person may rely upon them and they will not affect any aspect of this RFP process. Suppliers who seek

or receive information regarding this solicitation from any University official other than that listed below,

may be declared non-responsive and removed from further consideration for award.

4.5 RFQ Exceptions

Technical Exceptions: The Supplier shall clearly describe any and all deviations in their Quote from the

functional requirements stated in this RFQ and also describe any product enhancements that could be

made by the Supplier to satisfy those requirements.

General Exceptions: The Supplier shall clearly state their objections, exceptions, or alternatives to the

general (non-technical) requirements stated in this RFQ. If the Supplier has no general exceptions to

present, this fact should be stated in their quote.

The University will not consider the submission of the supplier's standard agreement to be a

presentation of exceptions. Every exception shall be stated as such in the document mentioned above.

Suppliers are cautioned that if the University is unwilling or unable to approve a request for exception

to the RFQ requirements and the supplier does not withdraw the request, the quote will be deemed to

be non-responsive and ineligible for contract award.

4.6 Quote Preparation Costs

All costs incurred in the preparation and submission of quote and related documentation, including

Supplier presentations to UC (if required), shall be borne by the Supplier.

4.7 Complaints and Protests

Controversies over the solicitation or award of a contract are covered by University of California Policy

BUS-43, which is posted online. The policy requests that a party with a complaint regarding the

solicitation or award of a contract first attempt to resolve the complaint with the University

contracting officer involved in the transaction. If the complaint cannot be resolved informally, the

complainant may file a formal written protest with the University contracting officer, who will escalate

this protest to the proper authority. Complainants should use the phrase “Formal Bid Protest” in the

communication’s subject line to indicate the intent to escalate the complaint. Under UC policy, formal

written protests must be filed promptly (and in any event within two calendar weeks after the

complainant knows or should have known the facts giving rise to the protest).

4.8 Collusion Among Suppliers

Collusion among suppliers is not allowed. If there is proof of collusion among suppliers, UC will reject

all quotes involved in the collusive action.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFQ2604JA - Pines Renovation Equipment

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