RFQ2526011-Ivy.ai Chatbot Subscription

Baruch College of The City University of New York seeks to procure the Ivy.ai Chatbot Subscription service and associated services to enhance Baruch’s digital media library, pursuant to its discretionary purchasing authority under State Finance Law §163(6). This procurement opportunity is limited to New York State businesses certified according to Article 15-A of the New York State Executive Law. A copy of the specifications can be downloaded from the document section of this advertisement.

Any purchase that results from this advertisement shall be governed by the terms and conditions of this advertisement (including without limitation, any attached specifications and any other terms and conditions attached hereto or incorporated herein by reference) and by the University’s standard Purchase Order Terms and Conditions and Appendix A, Standard Clauses for New York State Contracts which are incorporated herein by reference with the same effect as it is written.

VENDOR REQUIREMENT

The prospective vendors must be authorized to sell/resell Ivy.ai Inc products. Prospective vendors that Ivy.ai Inc authorizes to sell/resell the Ivy.ai Inc products to such entities must meet at a minimum the functionality and product requirements of the Ivy.ai Inc products as outlined in the attached specifications. Vendors are invited to submit their RFQ submissions with the following:

1. documentation verifying that your company can meet the minimum product requirements
2. a letter from Ivy.ai Inc authorizing your company to sell/resell Ivy.ai Inc products.

IMPORTANT DATES:

DUE DATE FOR QUESTIONS: Thursday, September 4, 2025, at 10:00 AM. All questions must be emailed to the RFQ administrator, jerrod.williams@baruch.cuny.edu , on or before the due date. No phone inquiries will be accepted.

RFQ DUE DATE: Thursday, September 18, 2025 at 10:00 AM. Vendor MUST complete the RFQ Form and submit via email ( jerrod.williams@baruch.cuny.edu ) with all supporting documentation applicable to the College RFQ Administrator.

THE RESTRICTED PERIOD HAS BEGUN. The Procurement Lobbying Act (PLA) Applies to this Solicitation. The restricted period began with the publication of this ad. Compliance Procurement Lobbying Act Required Forms: Vendor are required to complete, sign and submit the following forms:

“Offerer’s Affirmation of Understanding of and Agreement pursuant to State Finance Law § 139-j (3) and § 139-j (6) (b)”

1. “Offerer’s Disclosure of Prior Non-Responsibility Determinations and Certification of Compliance with State Finance Law §139-j and §139-k”.
2. Under the requirements of the State Procurement Lobbying Act, all communications regarding advertised projects are to be channeled through the Office of University Controller (*Designated Contacts). Until a designation is made, communication with any other CUNY employees concerning this project that is determined to be an attempt to influence the procurement may result in disqualification.

Contact with CUNY: Under the PLA requirements, all communications regarding advertised projects are to be channeled through the Designated Contact. Communication for this procurement initiated by or on behalf of an interested vendor through others other than the Designated Contact may constitute an “impermissible contact” under NYS law and could disqualify that vendor.

Rules and regulations and more information on this law, please visit: http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/Faq.htm (Advisory CouncilFAQs) www.jcope.ny.gov/law/lob/lobbying2.html (New York State Lobbying Act)

Due date: 09/18/2025 10:00 AM

Contract term: One-Year Contract with four additional One-Year (5 years)

County(ies): All NYS counties

Location: Baruch College

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