RFQ 2616 - Inductively Coupled Plasma Mass Spectrometer with Autosampler

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
NAICS Category:	334516 - Analytical Laboratory Instrument Manufacturing
Posted Date:	Feb 25, 2026
Due Date:	Mar 18, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2616

for

INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER WITH

AUTOSAMPLER

Contact Person: John W. Grimes, Buyer II

Phone Number: (510) 287-0316

E-mail Address: john.grimes@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

2:00 p.m.

March 18, 2026

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.

RESPONSE DELIVERED BY SERVICE

(UPS, FedEx, DHL, etc., during

business hours: 8:00 AM – 3:30

PM only) to:

RESPONSE DELIVERED BY MAIL

(U.S. Postal Service) to:

EBMUD–Purchasing Division

INDUCTIVELY COUPLED PLASMA

MASS SPECTROMETER WITH

AUTOSAMPLER – RFQ 2616

375 11th Street

Oakland, CA 94607

REV: 9/23/25

EBMUD–Purchasing Division

INDUCTIVELY COUPLED PLASMA

MASS SPECTROMETER WITH

AUTOSAMPLER – RFQ 2616

P.O. Box 24055

Oakland, CA 94623

RESPONSE HAND-DELIVERED

(during business hours: 8:00

AM – 4:00 PM only)

EBMUD–Purchasing Division

INDUCTIVELY COUPLED

PLASMA MASS SPECTROMETER

WITH AUTOSAMPLER – RFQ

2616

Purchasing Office

375-11TH Street, 1st Floor

Oakland, CA 94607

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2616

for

INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER WITH AUTOSAMPLER

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. BIDDER QUALIFICATIONS .................................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................... 3

D. FAILURE TO MEET SPECIFICATIONS................................................................................... 16

II. CALENDAR OF EVENTS ......................................................................................................... 17

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS .............................................................. 17

A. RFQ ACCEPTANCE AND AWARD ........................................................................................ 17

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................. 17

C. PRICING.............................................................................................................................. 18

D. NOTICE OF INTENT TO AWARD AND PROTESTS................................................................ 18

E. METHOD OF ORDERING .................................................................................................... 19

F. TERM / TERMINATION / RENEWAL ................................................................................... 20

G. WARRANTY ........................................................................................................................ 20

H. INVOICING ......................................................................................................................... 20

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 21

A. DISTRICT CONTACTS .......................................................................................................... 21

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 21

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

REV: 9/23/25

INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER WITH AUTOSAMPLER

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe requirement to

furnish, install, test and validate one (1) new bench top inductively coupled plasma mass

spectrometer with autosampler f.o.b. destination to the District’s SD-1 Laboratory

located at 2020 Wake Avenue, Oakland, CA 94607.

East Bay Municipal Utility District (District) intends to award a contract to the lowest

cost bidder(s) whose response meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing inductively coupled plasma mass

spectrometers for at least ten (10) years.

b. Bidder shall be a certified and/or authorized manufacturer and dealer of

these instruments.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

C. SPECIFIC REQUIREMENTS

All products shall be in new and unused condition and shall be of the most current and

up to date model.

1. GENERAL – QUADROPOLE ICP-MS INSTRUMENT

The vendor shall furnish, install, test and validate one new bench top inductively

coupled plasma mass spectrometer (ICP-MS) for trace metals analysis. The ICP-

MS must satisfy the specifications outlined in the Criteria Table. The instrument

will detect metals in source water, ground water, drinking water, wastewater,

salt water and industrial waste for analysis at concentrations ranging from 0.4

ppb to 1000 ppb. The instrument acceptance process shall include calibration of

analytes of interest in the Table for EPA 200.8. The method verification will

include running standards at the required method reporting limits for drinking

water and wastewater compliance, demonstrating instrument check blanks

RFQ No. 2616

Page 3

INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER WITH AUTOSAMPLER

below the Method Detection Limits (MDLs) in the Table and provide an Initial

Demonstration of Capability (IDOC) that meets all method quality control criteria.

The system must include an enclosed autosampler with connection to ventilation,

a liquid sample introduction system, an RF argon plasma ion source, a

quadrupole based cell to eliminate spectroscopic interferences with KED using

collision gases, quadrupole mass filter, simultaneous dual stage discrete dynode

detector and at least two-cone plasma interface, all under computer control.

Note: EBMUD will provide an I7 WIN11 PC with 32gb RAM that the bidder will

need to work with District IT to install the software on site during instrument

installation.

The table below is divided into sections of instrument criteria. For the ‘Location in Proposal’ field, please

indicate where in the proposal the information is provided that indicates this criteria is met (a page # and

paragraph or section). For those items that are not shaded in the last field, please also provide a reference to

an attachment of raw data or other instrument documentation that indicates the item criteria is met and a

customer reference that currently uses the instrument in this configuration. For example, Section 2b requires

documentation and a reference to confirm MDLs have been met. Please provide the raw data and a summary

of tabulated MDL data from the instrument with a date and time stamp in a spreadsheet file. Please use a

minimum amount of documentation to confirm availability of these criteria, such as a single page.

Section

Item

ICP-MS GENERAL SYSTEM REQUIREMENTS

System must be fully compliant with US EPA methodology for Method

200.8

Based on analyzing MB & low-level spikes using the calibration in Table

1, the system must meet or exceed the MDLs in Table 1 for both Water

& Wastewater

Fully automated system startup, shutdown and optimization and

computer-controlled instrument tuning for optimum performance. This

includes software startup & shutdown of equipment used for cooling the

system, such as a chiller or other heat exchange device

Quadrupole must be able to scan a minimum of 3000 amu/sec to

achieve maximum productivity from transient signals when jumping

between light masses and high masses

Quadrupole resolution settings are dynamically scanned as each element

is analyzed

Mass range must be at least 4 to 260 amu or greater

Remote service trouble shooting and remote operation of system

All sample introduction, analytical system, data acquisition, method

validation and quality control operations using a single software

program

Full system must use single-phase power and remain in specification

temperature range of 10 to 30°C at up to 2°C per hour

System must be able to be sufficiently cooled in laboratory temperatures

below 30°C

Software automation available to optimize operating conditions and

pass tune with each batch

Location in Proposal

Data Included

RFQ No. 2616

Page 4

INDUCTIVELY COUPLED PLASMA MASS SPECTROMETER WITH AUTOSAMPLER

Section

Item

System must be able to calibrate, detect and use correction equation for

1/2 masses and detection of Nd, Sm, Gd, Dy

SAMPLE INTRODUCTION

Sample introduction system has concentric nebulizer, cyclonic or double

pass spray chamber, quartz injector and no o-rings

Sample introduction uses a computer controlled integral peristaltic

pump. Must be integrated within the ICP-MS system

System is configured for automated addition of internal standards to all

samples and standards

Entire torch and injector assembly can be removed and installed by hand

in a tool-less fashion

Cone and torch apparatus single orientation or one fit-type for ease of

assembly

Fully automated one touch X, Y, Z torch alignment

No carryover >MDL to subsequent samples, standards and blanks from

samples or standards with concentrations up to 1000 ppb

Linear Dynamic Range up to 1000 ppb

Location in Proposal

Data Included

Sample introduction system is capable of providing an aerosol as well as

liquid dilution.

ION SOURCE AND RF GENERATOR

Computer controlled RF generator allows for automatic control of torch

ignition, shutdown, and system warm up

Allows independent adjustment of the ion optic parameters and the

plasma conditions

PLASMA INTERFACE

Design with rapid mounting and removal cone design, easily accessible

from the front of the instrument

Mechanism for complete separation of ions from photons and neutrals

either with 90 degree bend of ion path or a chicane , making the cell and

mass analyzing quadrupole completely maintenance free

COLLISION CELL

System must incorporate a collision cell with two modes of operation:

Standard Mode and Collision Cell Mode with KED and the ability to

utilize a wide variety of gases for the life of instrument with no

degradation to the gas channels, turbo pump or cell

In Standard Mode, the collision cell must be able to operate with no gas

and no energy barrier for optimal signal-to-noise performance on

elements with any interference

In Collision Cell Mode, the collision cell must be able to operate as a

passive ion guide with an energy barrier at the cell exit for KED. The

flow and optimization of the gases shall be under full operator control

Instrument provides transition into and out of collision cell mode and

complete stability in <3 seconds

QUADRUPOLE MASS ANALYZER

RFQ No. 2616

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFQ 2616 - Inductively Coupled Plasma Mass Spectrometer with Autosampler

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See Also

current rfqs	due date	for bid package please contact
RFQ 2616 - Inductively Coupled Plasma Mass Spectrometer with Autosampler	March 18, 2026	John Grimes 510-287-0316 john.grimes@ebmud.com