2024-006 RFQ Hot Mix Asphalt for 2024

Agency:	Kitsap County
State:	Washington
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 324121 - Asphalt Paving Mixture and Block Manufacturing
Posted Date:	Jan 19, 2024
Due Date:	Feb 29, 2024
Solicitation No:	2024-006
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

FORMAL BID

2024-006

KITSAP COUNTY

DEPARTMENT OF PUBLIC WORKS

ER&R DIVISION

HOT MIX ASPHALT FOR 2024

BID SUBMISSION DEADLINE & LOCATION THURSDAY, February 28 2024, 3:00 PM

Mailing Address:

614 Division Street MS-7

Port Orchard, WA 98366

Physical Address:

4th Floor Administration Building

619 Division Street

Port Orchard, WA 98366

BID OPENING TIME & LOCATION

THURSDAY, February 28 2024, 3:15 PM

KITSAP COUNTY ADMINISTRATION BUILDING

COMMISSIONERS CHAMBERS

619 Division Street

Port Orchard, WA. 98366

The Kitsap County Purchasing Office will receive sealed bids for the Department of Public Works, ER&R

Division, up to 3:00 PM on THURSDAY, February 28, 2024. Bids will be received in the Purchasing Office

located at, 619 Division Street, Port Orchard, Washington 98366. Bids will be publicly opened and read

aloud in the Kitsap County, Commissioners Chambers, 619 Division Street, Port Orchard, Washington

at 3:15 PM the same day. After the review process has been completed, a bid tabulation will be

available for public inspection.

Prospective Bidders are hereby notified that they are solely responsible for ensuring timely delivery of

their bid to the Purchasing Office on or before the bid submission date and time indicated above.

DESCRIPTION OF SERVICE/PRODUCT

1) The Supplier shall provide the Department of Public Works, ER&R Division (Kitsap County) with

Hot Mix Asphalt (HMA), Class ½ inch, PG58 H-22, HMA Class 3/8 inch, PG58 H-22, Commercial

HMA, Porous Pavement HMA Class ½ inch (modified aggregate), PG58 H-22, for the year 2024.

The HMA will be utilized by the Department of Public Works Road Division for maintenance

overlays, pavement repairs, and patching and will be hauled in Kitsap County vehicles. Kitsap

County expects to purchase between 25,000 and 30,000 tons of HMA but does not guarantee a

minimum or maximum amount. The supplier must produce materials that conform to the

current edition of the “WSDOT/APWA STANDARD SPECIFICATIONS FOR ROAD, BRIDGE AND

MUNICIPAL CONSTRUCTION (Standard Specifications)” and the amendments thereto. Any

deviation from these standards by the Supplier may be cause for price adjustment for product

quality or cause for termination of the purchasing agreement. The unit price quoted for HMA,

per ton, shall be full pay for all labor, materials, and equipment necessary to manufacture the

HMA.

2) The Supplier shall provide the Department of Public Works, ER&R Division (Kitsap County) with

Cationic Emulsified Asphalt (CSS-1), for the year 2024. The CSS-1 will be utilized by the

Department of Public Works Road Division for maintenance overlays, pavement repairs, and

patching and will be hauled in Kitsap County vehicles. Kitsap County expects to purchase

between 700 and 1,100 tons of CSS-1 but does not guarantee a minimum or maximum amount.

The supplier must produce materials that conform to the current edition of the “WSDOT/APWA

STANDARD SPECIFICATIONS FOR ROAD, BRIDGE AND MUNICIPAL CONSTRUCTION (Standard

Specifications)”[9-02.1(6)] and the amendments thereto. Any deviation from these standards by

the Supplier may be cause for price adjustment for product quality or cause for termination of

the purchasing agreement. The unit price quoted for CSS-1, per ton, shall be full pay for all

labor, materials, and equipment necessary to manufacture the CSS-1.

3) Kitsap County will allow the Supplier to include up to 20 percent recycled asphalt pavement

(RAP) in the production of HMA. Higher RAP mixes will not be allowed.

4) During peak paving operations, Kitsap County may require upwards of 2,000 tons of HMA per

day.

5) The successful Supplier shall have an approved mix design listed on the WSDOT Qualified

Products List (QPL), in accordance with section 5-04.3(7)A of the WSDOT Standard

Specifications, OR SHALL develop and submit a current year mix design to the County for review

and approval, for each class of HMA proposed. The Supplier shall determine a design aggregate

structure and asphalt binder content in accordance with WSDOT Standard Operating Procedure

732. Once the aggregate structure and binder content have been determined the Supplier shall

submit to the Kitsap County Engineer a mix design for HMA Class 1/2 PG58 H-22, HMA Class 3/8

inch, PG58 H-22, and Commercial HMA, on WSDOT form 350-042 or equivalent, demonstrating

that the design meets the requirements of Section 9-03.8 of the above referenced Standard

Specifications. Mix designs shall be submitted for each pit source and subsequent mix that the

Contractor expects to utilize. Mix Design for producing porous pavement HMA Class ½ inch

(modified asphalt) shall be submitted on the first page of WSDOT form 350-042. Mix designs

will be provided to the office of the Kitsap County Engineer.

Mix will not be purchased until the appropriate mix design has been received and approved by

the Kitsap County Engineer.

6) Determination for the need of anti-strip shall be in accordance with WSDOT Test Method T 718,

or based on historic anti-strip and aggregate source compatibility from acceptable lab testing.

7) The grading requirements for the porous pavement Modified Aggregate for HMA Class ½ inch,

PG58 H-22 is as follows:

Sieve Size

5/8”

½”

3/8”

No. 4

No. 8

No. 40

No. 200

Percent Passing by Weight

100

90-100

70-90

20-40

10-20

0-8

0-3

The asphalt content shall be between 4.5% and 6% by weight (to be determined by the

Engineer). Liquid asphalt shall have a liquid anti-stripping agent additive not to exceed 1% by

weight of the aggregates.

Kitsap County anticipates using up to 2,000 tons of porous pavement HMA Class ½ inch

(modified aggregate) PG58 H-22 in 2024

8) The number of ESALS’s for the design and acceptance of the HMA shall be in the range of

300,000 to 3,000,000.

9) Kitsap County reserves the right to sample and test the aggregate, bituminous asphalt, and/or

the completed HMA mix at any time. The Supplier will be provided notice prior to any sampling

and testing so that assurance samples can be obtained. Testing and sampling will be based on

non-statistical evaluation as outlined in Section 1-06 and Section 5-04.3(7)A2 of the Standard

Specifications.

10) Kitsap County reserves the right to reject any and all bids, to waive irregularities, and may

accept any bid and make such award(s) that is judged to be in the best interest of the County.

11) Kitsap County reserves the right to terminate this contract for the following occurrences:

a. Should the Supplier fail to provide an acceptable product meeting Contract

Specifications,

b. Should the Supplier violate in any material way any requirements of the Contract and

c. Should Kitsap County determine it to be in the best interest of the County.

12) In the event of a 5% asphalt binder cost increase/decrease, Kitsap County will negotiate a cost

per ton increase/decrease with the successful bidder(s). The successful Supplier will provide the

County with actual binder costs prior to award, and /or justification for any price adjustments

should they be warranted. The adjusted price will be based on the actual cost of the binder on

the date of the bid opening.

NOTICE TO BIDDERS

Bidders must correctly prepare and submit all required documents to the Kitsap County Purchasing

Office. Every item must be complete in all respects, including authorized signatures and

acknowledgement of receipt of any addendum using the form provided. Failure to include all items may

be cause for the bid to be rejected as non-responsive. The following documents are required for a

complete bid package:

Certificate of Liability Insurance

Bid Sheet

Addendum Receipt

Bid packages or additional information may be found on the Kitsap County Web site

www.kitsapgov.com/purchasing/bids.htm. If you have questions, please contact Glen McNeill via email

at gsmcneill@kitsap.gov

Each bid shall be submitted in separate envelope and sealed when mailed or hand delivered. The bid

number and title of the project (as indicated above), the date & time of the bid opening, and the name

& address of the bidder shall be clearly shown on the outside of the envelope. You may respond by mail

or hand-deliver to the Kitsap County Purchasing Office:

The award process will be subject to any preferences provided by law pertaining to Washington projects

and vendors including contract affected by the increase in price of petroleum products and taking into

consideration the quality of the services rendered, of materials used, and their delivery. This award

process will also provide that all bids may be rejected whenever there is reason to believe that the

lowest bid is not the best possible price obtainable. At this point the Purchasing Office may call for new

bids.

Cooperative Purchasing

The Washington State Inter-local Cooperative Act 39.84 provides that other governmental agencies may

purchase goods and services on this solicitation or contract in accordance with the terms and prices

indicated, if all parties are willing.

Kitsap County reserves the right to reject any or all bids for good cause, to waive any irregularities, and

may accept and award a bid that is judged to be in the best interest of the County.

Bids received after 3:00 P.M. THURSDAY, February 28, 2024, will not be considered.

2024-006 RFQ Hot Mix Asphalt for 2024

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also