RFQ 2027-702 GROUND BEEF

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
REQUEST FOR QUOTATION
THIS IS NOT AN ORDER
Show the following on the outside of the
offer envelope OR email subject line: DATE ISSUED: DUE: Prior to 1:00 p.m., Local Time
RFQ 2027-702 GROUND BEEF July 29, 2026 DATE: August 12, 2026
The Anchorage School District (referred to as the "District") invites offers from qualified vendors to provide GROUND
BEEF, in accordance with the following documents that are a part of this RFQ 2027-702:
Section Title Pages
Cover Page Request for Quotation Consisting of 1 page
Section I Instructions to Offerors Consisting of 6 pages
Section II Specifications/Scope of Service Consisting of 5 pages
Attachment A Signature Page Consisting of 1 page
Attachment B Offeror's Checklist Consisting of 1 page
Attachment C Specifications/Offer Form(s) Consisting of 1 page
AVAILABILITY OF RFQ:
This Request for Quotation (.pdf) is available electronically at the District's Purchasing website:
www.asdk12.org/purchasing/.
AWARD:
Award will be made to the lowest responsive, responsible offeror in accordance with Board Policy 3311, Administrative
Regulation 3311.1(a).1, except local preference does apply. As allowed by 7 CFR 210.21(g), 215.14(e), 220.16 (f)(1),
225.17(e)(1), and 226.22(c)(1) and as required by AS 29.71.040 a 7% local preference shall be applied to agricultural
products harvested in the State of Alaska.
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2027/2027-702.xlsx

ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
SECTION I
INSTRUCTIONS TO OFFERORS
A. GENERAL REQUIREMENTS
This solicitation is a REQUEST FOR QUOTATION (referred to as "RFQ") governed by applicable
Anchorage School Board Policies, including Section 3311 of said Policies. School Board Policies are available
at https://www.boardpolicyonline.com/?b=anchorage. Offerors should read this RFQ and review all
instructions contained herein. Incomplete or incorrect offers may be rejected as not conforming to the essential
requirements of this RFQ. Offers submitted on other than the prescribed forms contained in this RFQ may be
rejected. Offerors may copy the forms contained in the RFQ for use in their offers; however, substitute forms
or formats are unacceptable.
B. EXAMINATION OF CONTRACT DOCUMENTS
Offerors should read this RFQ and review all instructions contained herein. The submission of an offer shall
constitute acknowledgement that the offeror has thoroughly examined and is familiar with the solicitation
documents.
C. DEBARMENT AND SUSPENSION
Offerors must fully comply with the requirements regarding debarment and suspension in Subpart C of 2 CFR
Part 180, as adopted by the Department of Education at 2 CFR 3485.12. Offerors are responsible for ensuring
lower tier covered transactions include a term or condition requiring compliance with Subpart C of 2 CFR Part
180 and 2 CFR Part 3485, entitled Responsibilities of Participants Regarding Transactions. Contractors,
subcontractors, or suppliers that appear on the Excluded Parties List System are not eligible for award of
contracts that are a covered transaction under Subpart B of 2 CFR Part 180 and 2 CFR Part 3485. Offerors
may access the Excluded Parties List System at www.sam.gov.
D. CONFLICT OF INTEREST
The Contractor agrees to certify that Anchorage School District employees, School Board members, or a
member of their household are not in conflict of interest with the contract and Board Policy as stated in
Board Policy 3311, Administrative Regulation 3311.1(E).1.
E. FIRM OFFER
Offers made in response to this RFQ must be good and firm for a period of 90 calendar days from the date
specified for submittal of offers.
F. WITHDRAWAL OF OFFERS
Offers may be withdrawn on written request delivered to the District Purchasing Senior Director (email is
acceptable) only prior to the time specified for submittal.
G. AVAILABILITY OF FUNDS
Awards are contingent upon the availability of funds.
H. FEDERAL EXCISE TAXES
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when required.
I. PRICING AND PAYMENT
1. All prices shall be net and FOB Destination. In the case of discrepancy in the extended price calculation(s),
the unit price(s) will prevail.
2. Price includes delivery, assembly, placement of furniture in the designated rooms within the school, and
off-site disposal of all packing material.
3. Payment will be made within 30 days after acceptance by the District. The District reserves the right to
exercise a 10 day inspection period upon receipt, prior to acceptance. The District will provide
notification(s), in writing, of any product not meeting the specifications contained herein. Any product
determined to not meet the required specifications will be returned to the successful offeror, at no
additional cost to the District and/or replaced with a product which meets or exceeds the required
specifications. A successful offeror's failure to furnish a product that does not meet or exceed the required
specification may be found in default, and their award may be cancelled in part or in whole, as determined
by the District. Official acceptance shall be determined after an inspection of the product.
4. All prices shall be stated in U.S. dollars.
J. DELIVERY REQUIREMENTS
1. Delivery of all items shall be according to the delivery time as stated by the offeror on the
Specifications/Offer Form. Any undelivered item(s) may be cancelled. Offerors shall state in their offer
the anticipated delivery time after receipt of order. The time of anticipated delivery must be stated in
definite terms.
2. All deliveries shall be FOB Destination - Student Nutrition Department,1307 Labar Street, Anchorage,
Alaska 99515 and labeled as follows:
Shipper's Name:
Purchase Order Number:
Carton Number: of
Cartons not conforming to the above labeling requirement may delay receiving and payment by
the District.
3. Orders must be shipped as available until complete.
4. All shipments shall be packaged to safeguard the property from damage. Any shipments delivered in a
van/container must be clearly marked with the appropriate District purchase order number and palletized
and wrapped/banded. Material must be stacked with not less than one (1) foot of space between the top
of the cartons and the ceiling of the van/container.
5. It is the responsibility of the vendor to ensure that all drop shipments from any and all manufacturers,
distributors, and others, are clearly marked with the appropriate District purchase order number, vendor's
name and cart number(s) (for example, 1 of 4).
6. Shipments not conforming to the above requirements may, at the sole discretion of the District, result in
delay of receipt and payment.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
K. QUESTIONS; METHOD FOR CLARIFICATION
Any offeror in doubt as to the true meaning of any part of this RFQ may submit to the District a written request
for an interpretation thereof. Questions must be received by the District's Purchasing Department no later than
five (5) calendar days prior to the date set for the submission of offers. Oral questions cannot be answered and
are not binding for this RFQ. Questions can be submitted as follows:
Reference: RFQ 2027-702 GROUND BEEF
Email: purchasing@asdk12.org
[OR fax: Anchorage School District Purchasing Department @ 907-243-6293]
Attn: Sylvia Smith, Purchasing Agent
L. SUBMISSION OF OFFERS
1. Complete offers MUST be in the office of the Purchasing Department, Anchorage School District, 4919
Van Buren Street, Anchorage, Alaska prior to the time and date stated on the Cover Page of this RFQ. It
is the responsibility of the offeror to ensure that their complete offer and acknowledgement of subsequent
addenda, if any, are in the office of the Purchasing Department prior to the time of the scheduled offer
opening.
2. Offerors should be aware that addenda may be issued for this RFQ. It is the offeror's responsibility to
ascertain if addenda have been issued by checking the District's Purchasing website:
https://www.asdk12.org/Page/5417.
3. No oral change or interpretation of the provisions contained in this RFQ is valid. Written addenda may be
issued when changes, clarifications, or amendments to offer documents are deemed necessary by the
District.
4. The Signature Page (Attachment A) must be completed and signed by an authorized representative of the
firm submitting the offer. Additional information requested in this RFQ shall be submitted as indicated on
the Offeror's Checklist (Attachment B).
5. Offers may be submitted by mail or via email. Offers submitted by mail must be sent to the address
provided in the header of the Cover Page of this document and must also reference RFQ 2027-702
GROUND BEEF on the outside of the envelope. Offers submitted via email must be sent to
purchasing@asdk12.org and reference RFQ 2027-702 GROUND BEEF in the email Subject line.
M. RIGHT OF REJECTION AND CLARIFICATION
The District reserves the right to reject any and all offers, to request clarification of information from any
offeror, and to waive irregularities in the offer procedures. The District is not obligated to enter into a contract
on the basis of any offer submitted in response to this RFQ. The District reserves the right, at its sole discretion,
to cancel this RFQ or any part thereof, at any time, prior to the award of contract under this RFQ.
N. REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, offerors may be required to submit additional information, which the District may
deem necessary to further evaluate the offeror's submission. Responses are due within three (3) calendar days
of request by the District.
O. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
The District will not pay any cost associated with the preparation, submittal, presentation, or evaluation of any
offer. The District shall not be liable for any cost incurred by an offeror in responding to this solicitation or
incurred for any work done, even in good faith, prior to execution of a contract and issuance of a notice to
proceed, including but not limited to: offer preparation costs and other costs, including attorney fees associated
with any challenge (administrative, judicial or otherwise) to the determination of the lowest responsive,
responsible offeror and/or award of contract and/or rejection of offers. By submitting an offer, each offeror
agrees to be bound in this respect and waives all claims to such costs and fees.
P. PROTEST AND APPEAL PROCESS FOR AGGRIEVED OFFERORS
1. An interested party may protest a solicitation or a proposed award of a contract in accordance with Board
Policy 3311, Administrative Regulation 3311.1(c).1. All protests must conform to the submission
requirements established therein.
2. A protest as to the specifications and/or terms and conditions of a solicitation must be received by the
Purchasing Senior Director as least five (5) calendar days prior to the due date of the offer; failure to protest
as provided herein constitutes a waiver of any objection to the solicitation.
3. Protest of any proposed award must be received by the Purchasing Senior Director within three (3) business
days after issuance of the notice of intent to award.
4. Any appeal of a denied protest shall be performed in accordance with Board Policy 3311, Administrative
Regulation 3311.1(c).1.
5. This procedure is not applicable to purchases under $25,000.
Q. PROTECTION OF PROPERTY
The contractor assumes full responsibility for and shall indemnify the District for any loss or damage to any
District property, resulting in whole or in part from the negligent acts or omissions of the contractor, or any
employee, agent or representative of the contractor.
R. PUBLIC RECORDS CLAUSE
This RFQ and the resulting offers received, together with copies of all documents pertaining to the award of a
contract, will be kept by the Purchasing Department and made part of the record which will be open to public
inspection. If an offer contains any information which is proprietary or confidential, each page of the offer
containing such information must be clearly marked. Cost or price information will be open to public
inspection.
S. NONDISCRIMINATION
1. No bidder/offeror on any District contract shall illegally discriminate on the basis of race; color; gender;
sex (including pregnancy); national origin; age; marital status; political or religious beliefs; physical or mental
disabilities; genetic information; family, social, or cultural background; sexual orientation; veteran status; or
any other classification set forth in federal, state, or municipality of Anchorage law relating to equal
employment opportunity.
2. The submission of a offer or proposal constitutes certification that if awarded a contract with the District,
the offeror or offeror shall fully comply with the requirements of paragraph 1. above. This section of the
Instructions to Offerors shall be deemed a part of the contract entered into by the successful
bidder/offeror.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
3. The successful bidder/offeror shall post in conspicuous places at its business operations a copy of this
section, or notice setting forth the contents of this section, so that employees and job applicants are made
aware of the protections against discrimination that this section provides.
4. Minority Business Enterprises:
The District requires adherence to the Anchorage Municipal Code, relating to Minority Business
Enterprises and will monitor and implement these policies through the District's Equal Employment
Opportunity Director (EEO).
a. It is the policy of the District that socially and economically disadvantaged minority businesses located
within the Municipality of Anchorage be afforded an equitable opportunity to participate in District
contracts.
b. Any appeal from a decision of the Equal Employment Opportunity Director shall be to the
Superintendent and, if not satisfied, to the Board.
T. ALASKA BUSINESS LICENSE
The selected offeror must provide the District with the offeror's Alaska business license number prior to award.
Offerors should contact the State of Alaska; Department of Commerce, Community and Economic
Development; Division of Corporations, Business & Professional Licensing, for information regarding business
licensing. Contact information, information regarding business licensing, and business licenses, is available at
www.commerce.alaska.gov/web/cbpl/BusinessLicensing.aspx.
U. LOCAL PREFERENCE
Contracts shall be awarded by written notice issued by the Purchasing Senior Director to the lowest responsive,
responsible offeror; however, some preferences may be given to local offerors using the sliding scale in Board
Policy 3311, Administrative Regulation 3311.1(a).1, when funds are available and such preference is not
prohibited by the funding source. Local preference may be applied to any District procurement which utilizes
cost as an evaluation criteria.
V. BRAND - NOT APPLICABLE TO SOLICITATION/CONTRACT
W. ASSIGNMENT
The successful offeror(s) shall not sell, assign, transfer or convey any contract resulting from this RFQ, in
whole or in part, without the prior written consent of the District.
X. WARRANTY - NOT APPLICABLE TO SOLICITATION/CONTRACT
Y. OCCUPATIONAL SAFETY AND HEALTH WARRANTY
Offeror, if awarded a contract, warrants that the products sold or services rendered to the District shall conform
to the standards and/or regulations promulgated by the U.S. Department of Labor under the Occupational
Safety and Health Act of 1970 (29 U.S.C. 651, pl 91-596). In the event the product sold does not conform to
the OSHA standards and/or regulations, the buyer may return the product for correction or replacement at
seller's option and at the seller's expense. Services performed by the seller which do not conform to the OSHA
standards and/or regulations must be corrected by seller at seller's expense or by buyer at seller's expense in
the event seller fails to make the appropriate correction within a reasonable time.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
Z. INDEMNIFICATION
The Contractor shall indemnify, defend, and hold harmless the District from and against any and all claims of,
or liability for, error, omission or negligent act of the Contractor under the contract or in any way arising from
the Contractor's performance of the work under the contract, breach of warranties set forth in the contract, or
from any defect in equipment furnished by the Contractor. The Contractor shall not be required to indemnify
the District for a claim of, or liability for, the independent negligence of the District. If there is a claim of, or
liability for, the joint negligent error or omission of the Contractor and the independent negligence of the
District, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.
''Contractor'' and ''District'', as used within this Section, including the board members, officers, employees,
agents and other Contractors who are directly responsible, respectively, to each. The term ''independent
negligence'' is negligence other than in the District's selection, administration, monitoring, or controlling of the
Contractor and in approving or accepting the Contractor's work.
AA. HOLD HARMLESS
Offerors shall defend and hold the District, its officers, employees, agents and insurers harmless from any and
all claims arising from the use or consumption of product provided by offeror unless offeror can establish that
such claims arise from the District's improper handling, storage, or use of the product.
BB. TERMINATION
1. By Default of the Contractor. The District may terminate a contract whenever the Contractor defaults in
the performance of the contract in accordance with its terms. In such an instance, the Contractor is liable
for all expenses he/she has incurred under the contract. Any materials provided during or resulting from
the contract shall be the property of the District.
2. For the Convenience of the District. The District may terminate a contract, or a portion thereof, whenever
it is in the District's best interest to do so, with a ten (10) day written notice. In such instance, the District
will assume responsibility for all financial commitments made prior to notice of termination. Any property,
publications or materials provided during or resulting from the contract shall be the property of the District.
END OF SECTION I
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
SECTION II
SPECIFICATIONS/SCOPE OF SERVICE
A. PRODUCTS
1. All products must comply with Nutrition Standards of the National School Lunch and School Breakfast
Programs, and the Summer Food Service Programs as required by the Healthy, Hunger-Free Kids Act
(HHFKA).
2. All items are as specified, "No Substitutions" unless designated otherwise on the Specifications/Offer
Form(s).
3. All products must meet the grade and specification as written and must be the grade and quality of the
product delivered.
4. All products supplied from resulting contract(s) must be original, new, and be of the brand and product
ID number originally offer. The product shall be readily identifiable as the brand and product ID number
offer and shall be packaged in standard manufacturer's cartons, containers, and packages whenever
possible. Unlabeled products are not acceptable.
B. ALTERNATE PRODUCTS
If a vendor has a product meeting or exceeding the quality of the products specified and would like the product
considered for future solicitations, the procedures are as follows:
Submit product specification sheet in PDF format, via email to purchasing@asdk12.org; Subject: Alternate
Ground Beef Product. Information will be forwarded to the Student Nutrition Department for review. If
needed, samples will be requested for testing. If the product is approved and required by the District, the
product may be added to future solicitations.
C. DEFECTIVE OR NONCONFORMING PRODUCTS
1. The Contractor shall guarantee that products delivered are free from any material or visible defects and
shall conform to the specifications for the approved product upon delivery at the designated location.
2. The Contractor will promptly remove any products that the District receiving facility coordinator
designates as nonconforming or defective.
3. The Contractor will promptly replace defective products or nonconforming products with pre-approved
acceptable products at no additional cost to the District. Replacement of defective or nonconforming
products shall occur so as to avoid disrupting the District's food service schedule.
D. QUANTITIES
1. The quantities listed herein are the minimum quantities the District will purchase. The District may, at their
sole discretion, increase the quantities of any item beyond those originally offer. When increasing quantities,
all offer prices shall be as originally offered for the ninety (90) day period after the original offer due date.
2. Offerors must state on their offer any change of pack size due to manufacturer's unit packing requirements
for items that they are offering. In the event an Offeror does not specify his/her unit pack, the District will
assume the Offeror is offering the unit pack as specified in the RFQ and shall require delivery of the
quantities specified.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
3. If the Offeror elects to specify a minimum order quantity, it shall be so stated on their offer. The District
may consider the minimum order quantity and elect to accept or reject, whichever is in the best interest of
the District.
E. ORDERING
1. Orders for the District shall be placed with the vendor(s) by Purchase Order issued by the District's
Purchasing Department.
2. If the total quantity cannot be delivered, a partial delivery must be authorized in advance by the Student
Nutrition Senior Director or their designee. If a partial delivery is authorized, satisfactory arrangements
must be made for delivery of the remaining order.
F. INVOICING AND PAYMENT
1. Original invoices for the District shall be sent to:
Anchorage School District
Student Nutrition Department
1307 Labar Street
Anchorage, AK 99515-3517
2. Products ordered as a result of this RFQ shall not be listed on the same invoice with items not covered by
this contract.
3. Payment will be made within 30 days of receipt of the products and Student Nutrition's actual inspection
and acceptance of items.
4. Purchase order numbers shall appear on all invoices.
5. The District is not subject to sales tax.
G. DELIVERY REQUIREMENTS
1. The District's deliveries are "as required." Offerors shall state their delivery time after receipt of
order. If a delivery date or schedule is not included for any item on a Purchase Order, the District
requires the deliveries be made no more than 30 days after receipt of order. Deliveries beyond 30
days may be considered as a Service Contract Deficiency.
2. Purchase orders shall be issued to the successful vendor(s). Items for each individual purchase order must
be packaged separately and each carton must be marked as follows:
Anchorage School District
Student Nutrition Warehouse
1307 Labar Street
Anchorage, AK 99515-3517
Shipper's Name: _____________________
Purchase Order Number: ______________
Number of Cartons/Cases _____________
Pallet Number __________ of __________
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ANCHORAGE SCHOOL DISTRICT
RFQ 2027-702 GROUND BEEF
Cartons not conforming to the above labeling requirement may delay receiving and payment by the
District.
3. It is the responsibility of the contractor to ensure that all drop shipments from any and all manufacturers,
distributors, and others, are clearly marked with the appropriate District purchase order number, vendor's
name and carton number(s) (for example, 1 of 4).
4. All deliveries to the Student Nutrition Warehouse shall be prearranged and by appointment only. Deliveries
will be scheduled between the hours of 7:30 a.m. and 3:00 p.m. Monday through Friday. Please contact
Nannette Giroux, Logistics Supervisor, Student Nutrition Department at 907-348-5189 to schedule a
delivery.
5. Official District calendars are available online at https://www.asdk12.org/calendar. Deliveries during
holidays and vacations days shall be coordinated with the Student Nutrition Department and the contractor
to ensure acceptance of delivery.
6. All shipments shall be packaged under industry standards to safeguard the property from damage.
Shipments delivered in a van/container shall be palletized, wrapped/banded, and labeled with the District's
purchase order number. Pallets must be in like-new (undamaged) condition. Pallet height shall not exceed
56" inclusive of the pallet. A minimum of one (1) foot clearance from the top of the cartons to the inside
ceiling of the van/container must be conformed to on all shipments.
7. All frozen food products must be stored, transported, and delivered so that the product(s) is frozen solid
and has been continuously maintained frozen solid at zero degrees Fahrenheit (0 degreesF) or below since
shipment from manufacturer to receiving at the FOB Destination point. ["A food that is labeled frozen and
shipped frozen by a food processing plant shall be received frozen." MOA Ordinance Section 16.60.140, FDA Model
Food Code Section 3-202.11]. All frozen food products suspected of being previously thawed and refrozen
will be rejected upon arrival at the Student Nutrition Department Warehouse. The successful contractor(s)
must show proof of temperature history from shipping point to FOB Destination point upon request of
the District's Student Nutrition Department Warehouse Foreman or their designee.
H. SECURITY
1. Security at all District schools and facilities is the first priority. Contractors can expect delays in conducting
business within the schools or facilities and/or its grounds. "Contractor" is defined as: delivery personnel,
couriers, sales persons, contract administrator or service providers. Emergencies of any type, student
movement, other deliveries, or other factors may delay or restrict the contractor entry or movement within
the perimeter. Staff may facilitate Contractors in conducting their business, but Contractor and their
personnel must at all times respect staff instructions. Contractor must follow all lawful instructions and
directives of any staff member while on District property. The District will at all times retain exclusive right
to restrict Contractor access to school property, for any reason.
2. Contractors must at all times have in their possession a picture ID badge issued from the contractor and
an Alaska Driver's License or State provided identification card and be prepared to provide it to any staff
when requested. Contractor must never leave their tools or personal effects unattended or unsecured.
Knives, except as needed in the performance of this contract, alcohol, tobacco, drugs and paraphernalia,
weapons of any kind, and explosives are prohibited at all times.
3. The District reserves the right to require that all Contractor personnel (i.e., drivers, liaisons) that may have
contact with District employees or students complete a security background check.
I. RELATIONSHIP OF THE PARTIES
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