RFQ - Graphic Design Services Q & A

Q - Please confirm the expected average monthly volume of graphic requests (e.g., typical
number of game day, player, or event graphics).
A - Typical requests will be at the discretion of the Head Coach and could range from 50-
200 graphics per month. Each game day, game week, birthdays, varied events, new
campaigns as they come up including player count downs, awards, meeting the team,
meeting the staff, and will vary day to day/week by week/month by month.
Q - For 100 Days Until Kickoff graphics, should vendors assume one graphic per player
every season, or only for select players.
A - Vendors should assume at least one graphic per player, based on the head coach
discretion it could potentially be add-ons as we go.
Q - Confirm if revisions are typically minor (text/formatting) or if full redesigns may be
requested within the 2-day turnaround.
A - Revisions are typically both text/format on pretty much every graphic each time and
then full designs often are requested after initial versions are shown. Turnaround times for
revisions could be needed to expedite based on graphic design duration to produce
graphics.
Q - For holiday and special event graphics, should vendors plan for a fixed calendar of
events, or only ad-hoc requests.
A - Vendors should plan for both as there's a basic calendar with about 75% of graphics
being in addition to that as ad-hoc requests.
Q - Clarify whether Tennessee Tech anticipates exclusive contractor support for football
graphics, or if multiple vendors may be engaged.
A - Multiple vendors including our student assistants will be engaged in addition to this
vendor.

Q - Please confirm if social media templates (e.g., reusable layouts for recurring posts) are
acceptable deliverables, or if each request must be fully custom.
A -The vast majority of requests must be fully custom in addition to the need of recruiting
graphics each week that will be custom to hundreds of recruits.
Q - Would appreciate clarification regarding the experience requirement on page 2 of the
RFQ. The RFQ states that bidders must have experience producing comparable graphics for
a Football Championship Subdivision (FCS) program. Would Tennessee Tech consider
comparable collegiate athletics and sports graphic-design experience as satisfying this
requirement, or must a bidder demonstrate prior work specifically performed for an FCS
football program?
A - FCS Football experience is required; other collegiate experience would not be
acceptable. FBS and NFL experience would be preferred in addition to the FCS Football
experience but in general the FCs D1 football graphic experience is necessary.