RFQ - Gameday Worker Personnel Services Q & A

Agency:	Tennessee Tech University
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	561110 - Office Administrative Services 561210 - Facilities Support Services
Posted Date:	Dec 4, 2025
Due Date:	Jan 13, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts Office

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 206900107

Date: December 2, 2025

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on January 13, 2026.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more

information: https://www.tntech.edu/purchasing/howto.php

2. Bid may be electronically signed and submitted.

3. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php -

Results are listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

The purpose of this Request for Quotation (RFQ) is to establish a Contract with a qualified Contractor to provide

game day worker personnel services on an as-needed basis. Services will be required for athletic and other

university events as directed by Tennessee Tech University (TTU).

The Contract period shall commence upon the date of final signature and continue for five (5) years.

Prices submitted by the Contractor shall remain firm for a one (1) year period. The Contractor may request a

price increase annually thereafter, to the extent such increase has been experienced by the Contractor and can be

substantiated in writing. Tennessee Tech may accept requested increase or choose to rebid, at its sole discretion.

The Contractor shall furnish, as requested, hourly personnel for the following positions:

• Ushers

• Ticket Takers

• Parking Attendants

• Unarmed Security

• Unarmed Overnight Security

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 206900107

• Supervisor

• Event Lead

Contract personnel must meet TTU requirements professionalism, reliability, and customer service. Specific duties

and responsibilities for each role will be provided at the time of assignment. Personnel must comply with all TTU

policies and procedures while on university property.

Specifications:

Please mark each line below with an “X” if the specification is met.

_____ Provide recruiting and detailed training for all positions required for each event.

_____ Provide one (2) Supervisor for every 10 (ten) workers.

_____ Provide an Event lead for a number of hours determined by Tennessee Tech.

_____ Provide uniforms, at the Contractor’s expense, consisting of black pants and a polo. Polo color will be

determined by Tennessee Tech. Black shorts may be worn for outside events with prior approval. Black

pants are required for all indoor events.

_____ Provide proof of completed training for each worker assigned to TTU events.

_____ Conduct nationwide background checks for all employees assigned to TTU events. Only employees with

acceptable background check results will be permitted to work at TTU.

_____ TTU reserves the right to remove or prohibit any worker from returning to TTU events.

_____ Travel cost, mileage, or vehicle rentals will not be covered under this contract.

Award of this Contract does not guarantee any minimum number of hours or assignments. Services will be

provided on an as-needed basis.

Pricing:

Please provide an hourly rate for each of the following positions:

• Ushers

• Ticket Takers

• Parking Attendants

$ ______________ / hour

$ _______________ / hour

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 206900107

• Unarmed Security

$________________ / hour

• Unarmed Overnight Security $ _______________ / hour

• Supervisor

$_______________ / hour

• Event Lead

$ _______________ / hour

Evaluation of Bids:

For purposes of evaluation, equal weight will be given to each hourly rate submitted. The rates will be added

together to calculate a Total Weighted Average Labor Rate.

Example (for illustration only):

1. Bidder submits the following hourly rates:

• Ushers: $20.00

• Ticket Takers: $10.00

• Parking Attendants: $10.00

• Unarmed Security: $50.00

• Unarmed Overnight Security: $75.00

• Supervisor: $125.00

• Event Lead: $100.00

2. These rates are added together:

$20.00 + $10.00 + $10.00 + $50.00 + $75.00 + $125.00 + $100.00 = $390.00

3. The total ($390.00) becomes the Bidder’s evaluation number.

The Bidder with the lowest Total Weighted Average Labor Rate will be considered the lowest-cost Bidder.

RFQ Communications

Interested parties must direct all communication regarding this RFQ by email to the RFQ Coordinator, Tina Girdley,

who is Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact regarding this RFQ with

employees or officials of Tennessee Tech other than the RFQ Coordinator named above may result in

disqualification from this procurement process.

Invoicing

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 206900107

An itemized invoice referencing the Contract number shall be emailed to the TTU Business Office at

apinvoice@tntech.edu after each event. Invoices must be submitted no later Please bill no later than thirty (30)

days after the event.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract, and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

The Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

participation in this transaction by any State or Federal department or agency.

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFQ - Gameday Worker Personnel Services Q & A

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