RFQ - FORD TRANSIT CARGO VAN (RESERVED FOR LOCAL BUSINESSES)

County of San Diego Date Issued: March 11, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13097 CONTRACTING OFFICER:
ONE (1) 2025 OR NEWER/UNUSED
RFQ TITLE: FORD TRANSIT 350 CARGO VAN Christoher Almazan, Procurement Specialist
XL MR 148" WB RWD
QUOTATIONS
April 9, 2026; 5:00 PM Phone: (858) 463-8779
DUE:
QUESTIONS DUE: April 2, 2026; 5:00 PM Email: christopher.almazan@sdcounty.ca.gov
AWARD: Will be based on:
SUBMITTING YOUR QUOTATION:
EACH ITEM EACH LOT
Submit your response, including completed forms via BuyNet.
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE ONE
(1) 2025 OR NEWER/UNUSED FORD TRANSIT 350 CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED
EQUIVALENT IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN.
IN ACCORDANCE WITH BOARD OF SUPERVISORS (BOS) MINUTE ORDER (MO) 6, DATED JANUARY 28,
2025, THE COUNTY RESERVES THIS RFQ FOR LOCAL BUSINESSES. THE REFERENCED BOS MO CAN BE
FOUND HERE: https://file.sandiegocounty.gov/COB/COBPublicView?FileId=39963834
FOR THE PURPOSES OF THIS RFQ, "LOCAL BUSINESS" MEANS A PARTNERSHIP, CORPORATION, JOINT
VENTURE, OR ANY OTHER ASSOCIATION FORMED TO CONDUCT BUSINESS, OR AN INDIVIDUAL, THAT: (I)
MAINTAINS ITS INTERNATIONAL OR DOMESTIC HEADQUARTERS WITHIN THE GEOGRAPHIC BOUNDARIES
OF SAN DIEGO COUNTY; OR (II) AT THE TIME THE COUNTY ISSUES THE SOLICITATION, PROVIDES OR SELLS
FROM A LOCATION WITHIN THE GEOGRAPHIC BOUNDARIES OF SAN DIEGO COUNTY THE SAME OR
SIMILAR GOODS OR SERVICES TO BE PURCHASED BY THE COUNTY. THE COUNTY'S DETERMINATION
REGARDING WHETHER AN OFFEROR QUALIFIES AS A "LOCAL BUSINESS" SHALL BE FINAL.
SEE EXHIBIT A - STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S
REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, ACCEPTANCE OF THE COUNTY'S
DRAFT AGREEMENT, PHYSICAL AVAILABILITY OF VEHICLE, VEHICLE SPECS, AND DELIVERY LEAD TIME.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.
* (Page 8),
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Page 2 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
Page 3 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's
standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The
County's PO Terms and Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Any contract(s) resulting from this RFQ will be based upon the Draft Agreement included in this RFQ. The Statement of
Work, Pricing Schedule, and any other exhibits will be added based upon the successful Offeror's response and successful
contract finalization negotiations.
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
Page 4 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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Page 5 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
STATEMENT OF WORK
1. BASE VEHICLE
1.1. Qty (1) 2025 or Newer/Unused Ford Transit 350 Cargo Van XL MR 148"WB RWD or County approved equivalent
1.2. Roof Height- Medium
1.3. Exterior Color: Oxford White
1.4. Powertrain- 3.5 PFDI/ RWD/ 10 Speed Automatic
1.5. Wheelbase-Long 148" WB
1.6. GVWR- 9500
1.7. Interior Color: Ebony Cloth
1.8. Emissions-Conforms to Federal and California emissions.
1.9. Cargo Van (101) Equipment Group
1.10. Ford Co-Pilot 360(R) Assist 2.0 Technology Package (61M)
1.11. 253 Degree Rear Door (18P)
1.12. Four (4) keys with programmed fobs
1.13. Extended Length Running Boards (68J)
1.14. Front Overhead Shelf (66D)
2. ADDITIONAL OUTFITTING
2.1. Tint- Front Glass 35%
2.2. Rhino-Line Cargo floor
3. OTHER REQUIREMENTS AND DELIVERY
3.1. Contractor shall register the vehicles in CA, exempt with the Department of Motor Vehicles, and provide a temporary
license plate as per California law. DMV registration shall be made out to:
County of San Diego
5560 Overland Ave. Suite 410
San Diego, CA. 92123
3.2. Contractor shall provide updates to their Fleet Services Acquisitions Team with a status update 30, 60, 90, and 120 days
after reception of the purchase order.
3.3. Price shall be honored throughout the duration of the executed contract.
3.4. Contractor agrees that a vehicle or equipment warranty shall not start until vehicle or equipment is assigned for use by a
County of San Diego Department. Contractor shall not start the warranty of the vehicle or equipment upon delivery of the
vessel, but upon confirmation of the assignment of vehicles or equipment. The County shall provide Contractor notification
to start warranty on the vehicle once the vehicle is assigned.
3.5. If Contractors have any questions, comments, or concerns with the fulfillment of a PO, please reach out to the Fleet general
inbox: DGSFleetAcquisitions@sdcounty.ca.gov.
4. DELIVERY
4.1. To request delivery and fulfill this purchase order, contractor must email Andrew.Deeb@sdcounty.ca.gov at least 48 hours
in advance. Vendors must not deliver a unit without prior notice sent to this email. Deliveries that are attempted without
County coordination, may be subject to the rejection of that delivery.
4.2. Delivery of purchased vehicle must occur no later than 120 days after receipt of purchase order.
4.3. Contractor shall provide an actual delivery date within 30 days of the execution of the purchase order. Failure to provide
accurate delivery dates within 30 days, may result in termination of this purchase order.
4.4. Contractor must provide at least a 48 Hour notice to the Fleet Services Analyst Team member on the original purchase order
and delivery must occur Monday-Friday between 8am-3pm. Without this 48-hour notice, Fleet Services has the right to
reject the delivery of the vehicle. In some instances, an alternate delivery location may be required to accommodate
oversized equipment with no additional fee.
4.5. Contractor must notify the Fleet Services Contract and Lead Time Analyst if they anticipate a vehicle delivery will go over
15 calendar days past the contracted lead time. One email must be sent to the Fleet Services Acquisitions inbox to request
for a one-time lead time extension. This email must include the following to be considered for an extension of the lead time:
PO Number, justification for the delays in the lead time delays, a mitigation plan to remedy the issue of acquiring a vehicle,
a new lead time, and an estimated date for delivery. The email to request an extension is:
DGSFleetAcquisitions@sdcounty.ca.gov.
4.6. Contractor must provide all equipment necessary to drop off vehicles or parts to Fleet Services. This includes the delivery of
vehicles and any specialized equipment to any of Fleet Services Garages. Contractor must provide all work and equipment
needed to transfer the ordered part from the transport vehicle to the Fleet Services desired location for storage. Equipment
that is dropped off must be left in a location that is approved by a Fleet Services Team Leader or shop supervisor.
Page 6 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
4.7. All additional outfitting on the contract must be completed and installed on the vehicle prior to delivery. The vehicle must
also come with all of the keys required on the Purchase Order. If any outfitting, keys, or other materials on the original order
are missing, the County of San Diego may not be able to accept the vehicle upon delivery.
4.8. Vehicles must be fully functional, new, and have no errors messages on the dashboard when vehicle and title is handed over
to the County of San Diego. All vehicles handed over to the County of San Diego with any defects related to the
functionality of the vehicle, must be mitigated by the Contractor within 14 calendar days of the identification of the defect.
This includes but is not limited to: Vehicle warning indicators on, issues with the vehicle dashboard, defects in the exterior
not originally identified by the Contractor, issues that occur after outfitting the vehicle, etc. Contractor will be responsible
for the full costs of the repairs of the vehicle and must hand over the vehicle within 14 calendar days.
4.9. Gas or diesel vehicles delivered to the County of San Diego must arrive with a full tank of fuel (90% fueled or above) and
EVs must arrive fully charged (80% charge or above). Any vehicle that is handed over to the County of San Diego that do
not meet these standards, are subject to not be accepted at vehicle handoff.
4.10. Contractor must deliver vehicles with no third-party GPS added to any County of San Diego Purchase Order vehicle or
equipment. Any units with GPS installed may not be able to be accepted and will not fulfill obligations for the fulfillment of
a County PO. When a GPS is found in a vehicle, the Contractor must remove the GPS within 3 calendar days.
4.11. Contractors must provide all applicable vehicle DMV documentation at the time of delivery. With proper justification, the
Contractor may get a Fleet Service Technicians approval to send the documents within 24 hours of vehicle delivery. This
includes temporary paper license plates, registration, and any additional DMV documents required. Contractors must
register all vehicles as exempt for the County of San Diego.
4.12. Contractor must provide the Manufacturer Statement of Origin (MSO) or Manufacturer Certificate of Origin (MCO) for
vehicles and equipment manufactured outside the state of California within 7 days of vehicle delivery. If a Contractor is
unable to guarantee the delivery of these documents within this timeframe, proper justification must be provided to the Fleet
Services Technician assigned to the delivery of the order.
4.13. Contractor is responsible for any damages to items prior to Fleet Services acceptance of the item.
4.14. Delivery location unless stated otherwise is:
County of San Diego, DGS Fleet Services
5610 Overland Ave
San Diego, CA 92123
5. INVOICE INFORMATION:
5.1. All invoices and monthly statements shall be submitted by email to DGSfleetinvoices@sdcounty.ca.gov
5.2. All invoices must include the following information:
4.2.1 Business Contact Person
4.2.1 Business Name, Location, and Address
4.2.1 Quote Number
4.2.1 Purchase order number
4.2.1 Manufacturer Vehicle Identification Number (VIN)
4.2.1 Vehicle year, make, and model.
4.2.1 Vehicle mileage at time of handoff to the County of San Diego
4.2.1 Quantity, Description, Unit Price and Extended Price must match purchase order
4.2.1 County of San Diego Fleet drop-off location service facility, address, and telephone number.
4.2.1 Invoices must be submitted individually via email
Page 7 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
PRICING SCHEDULE
ITEM TAXABLE ESTIMATED UNIT OF UNIT EXTENDED
DESCRIPTION
NO. QUANTITY MEASURE PRICE PRICE
2026 or Newer/Unused Ford Transit
1 YES 1 EACH $ $
Cargo Van
2 YES 1 EACH $ $
Outfitting
3 NO 5 EACH $ 1.75 $
Tire Fee
4 CA DMV Electronic Vehicle NO 1 EACH $ 37.00 $
Registration Fee
5 YES 1 EACH $ 85.00 $
Documentation Processing Fee
TOTAL PRICE: $
PRICING MUST INCLUDE SHIPPING AND ANY ADDITIONAL FEES.
DO NOT INCLUDE SALES TAX WITH PRICING.
QUOTED LEAD TIME (DAYS)*: _____________________
*Lead time is the number of calendar days from when a Purchase Order is issued, or contract is fully executed to when a
Contractor proposes the physical delivery of a vehicle and title to the County of San Diego.
QUOTED VEHICLE IS IN PHYSICAL STOCK FOR IMMEDIATE DELIVERY?
YES: ______ OR NO: _______
If yes, provide quantity of physical stock available for immediate delivery: ___________
Where is available stock located? ____________
QUOTED VEHICLE IS SUBJECT TO ORDER PLACEMENT WITH MANUFACTURER?
YES: ______ OR NO: _______
IF YES, ESTIMATED MANUFACTURER CONFIRMATION DATE: __________________
CONFIRMATION OF DELIVERY: Offeror commits, at no additional cost to the county, to provide a newer year
model or added value/premium existing year model in the event the proposed lead time is not fulfilled after the issuance
of a county purchase order or contract.
YES: ______ OR NO: ______
Page 8 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
DRAFT AGREEMENT
This agreement ("Agreement") is made and entered into effective as of the date of the last signature on the signature page by and between
the County of San Diego, a political subdivision of the State of California ("County") and ("Contractor"). For valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. Agreement. The Agreement shall consist of this document, Exhibit A Statement of Work, Exhibit B - Insurance Requirements, and
Exhibit C Payment Schedule. In the event of a conflict between any provisions of this Agreement, the following order of precedence
shall govern: First (1st) this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; Fourth (4th) Exhibit C.
2. Term. This Agreement shall begin on the date of the last signature below and end upon completion and County acceptance of
Contractor's performance under this Agreement.
3. Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional
standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all supplies
and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein otherwise
expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the services required
of Contractor by this Agreement. To the extent not in conflict with Exhibits A and A-1, Contractor shall perform all work under this
Agreement in strict conformance to its bid, included herein by this reference, unless Changed in accordance with this Agreement.
4. Payment. Pursuant to Exhibit C, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to
exceed ($######) ("Maximum Agreement Amount").
Payment terms are, unless otherwise specified by County, thirty (30) days from the later of: (i) performance of work under the Agreement
entitling Contractor to payment, or (ii) County receipt of a correct and substantiated invoice. Payment shall be deemed to have been
made on the date that County submits electronic payment or mails a warrant or check.
5. Sales and Use Tax. On invoices, Contractor shall show any sales or use tax as separate items, giving permit number authorizing
collection of use tax. Contractor shall deduct any cash discount before computing sales or use Tax.
6. Contracting Officer. The Director of the Department of Purchasing and Contracting or designated Department of Purchasing and
Contracting official is the contracting officer for this Agreement ("Contracting Officer").
7. Notices. Notice to either party shall be in writing and personally delivered; sent by certified mail, postage prepaid, return receipt
requested; or emailed to the County's or Contractor's representative designated below (or such party's authorized representative).
Any such notice shall be deemed received by the party (or such party's authorized representative) on the earliest of the date of personal
delivery, three (3) business days after deposit in the U.S. Mail, or upon sending of an email from which an
acknowledgement of receipt has been received other than an out of office, unavailable, or undeliverable reply.
FOR COUNTY: FOR CONTRACTOR:
Kierra Ceasar-Thompson, Administrative Analyst III #Name and Title
Department of General Services, Fleet Division #Address
5560 Overland Avenue Suite 410 #Address
San Diego, CA 92123 #Phone, FAX, and email
Phone: (619) 372-2110
email: kierra.ceasar-thompson@sdcounty.ca.gov
Above contact is designated as the Contracting Officer's
Representative for this Agreement ("COR").
Additional DGS Contact for Specifications/Build:
Anthony Cusano, Fleet Standards Technician
Phone: (619) 782-5429
email: anthony.cusano@sdcounty.ca.gov
8. Compliance with Laws. Contractor shall at all times perform its obligations hereunder in compliance with all applicable federal,
State, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or
certification laws, and keep in effect any and all licenses, permits, notices and certificates as are required. Contractor shall further
comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation.
Page 9 of 14

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13097 - ONE (1) 2025 OR NEWER/UNUSED FORD TRANSIT 350
CARGO VAN XL MR 148" WB RWD OR COUNTY APPROVED EQUIVALENT
9. County Policies and Requirements. Without limiting section 8 above, Contractor shall specifically comply with the following, as
applicable:
a. Board of Supervisors Policy A-79, Interlocking Directorates
b. Board of Supervisors Policy A-120, Zero Tolerance for Fraudulent Conduct in County Services
c. Board of Supervisors Policy B-67, Environmentally Preferable Procurement
d. Board of Supervisors Policy C-25, County of San Diego Drug and Alcohol Use Policy
e. Section 32.801, et seq. of the San Diego County Code of Regulatory Ordinances, Prohibitions of AIDS Discrimination
f. Article IIIk (Section 84, et seq.) of the San Diego County Administrative Code, Affirmative Action Program for Vendors
10. DVB Participation. If this Agreement resulted from a solicitation containing Disabled Veteran Business ("DVB") requirements
and forms, such requirements and Contractor's submitted forms are incorporated herein by reference to the extent not included as
an Exhibit to this Agreement. Contractor shall make all commercially reasonable efforts to comply with all such DVB
requirements, including meeting the DVB Percent of Utilization on Contractor's DVB Subcontractor Participation Plan.
Contractor shall maintain a rate of DVB utilization throughout the term of this Agreement that is reasonably in alignment with the
progress of the Agreement (e.g. term, utilization, deliverables). Contractor shall provide to County, upon request, documentation
sufficient to verify Contractor's compliance with such requirements.
If in County's determination, Contractor is not in compliance with all DVB requirements, County may take corrective action,
which may include (i) requiring Contractor to submit a corrective action plan acceptable to County detailing actions the Contractor
will take to fulfill its DVB requirements and/or (ii) withholding of payments to Contractor equivalent to the amount of DVB
underutilization. Such corrective actions shall be in addition to any other remedies the County may have under this Agreement or
at law or equity.
11. Preferred Vendor. If this Agreement resulted from a solicitation where Contractor claimed Preferred Vendor status in its response
per Section 405 of the San Diego County Administrative Code, Contractor shall perform a commercially useful function (as that
term is defined in California Military and Veterans Code 999 or successor statute) throughout the term of this Agreement.
12. Political Activities Prohibited. None of the funds, provided directly or indirectly, under this Agreement shall be used for any
political activities or to further the election or defeat of any candidate for public office. Contractor shall not utilize or allow its
name to be utilized in any endorsement of any candidate for elected office. Neither this Agreement nor any funds provided
hereunder shall be utilized in support of any partisan political activities, or activities for or against the election of a candidate for
an elected office.
13. Lobbying. Contractor shall comply with the lobbying ordinances of the County and ensure that its officers and employees comply
before any appearance before the County Board of Supervisors. Except as required by this Agreement, none of the funds provided
under this Agreement shall be used for publicity or propaganda purposes designed to support or defeat any legislation pending
before State and federal legislatures, the Board of Supervisors of the County, or before any other local governmental entity. This
provision shall not preclude Contractor from seeking necessary permits, licenses and the like necessary for it to comply with the
terms of this Agreement.
14. Americans With Disabilities Act (ADA) 1990. Contractor shall not discriminate against qualified people with disabilities in
employment, public services, transportation, public accommodations and telecommunications services in compliance with the
Americans with Disabilities Act (ADA), the California Fair Employment and Housing Act (FEHA), and California Administrative
Code Title 24.
15. Religious Activity Prohibited. There shall be no religious worship, instructions, or proselytization as part of or in connection with
the performance of this Agreement.
16. Contractor Permits and License. Contractor certifies that it possesses and shall continue to maintain or shall cause to be obtained
and maintained, at no cost to County, all approvals, permissions, permits, licenses, and other forms of documentation required for
it and its employees to comply with all existing foreign or domestic statutes, ordinances, and regulations, or other laws, that may
be applicable to performance of work hereunder. County reserves the right to reasonably request and review all such applications,
permits, and licenses prior to the commencement of any work hereunder.
17. Offshore Prohibition. Except where Contractor obtains the County's prior written approval, Contractor shall perform the work of
this Agreement only from or at locations within the United States. Any County approval for the performance of work outside of
the United States shall be limited to the specific instance and scope of such written approval, including the types of work and
locations involved. Notwithstanding the foregoing, this Section shall not restrict the country or countries of origin of any assets
purchased to provide the work hereunder; provided that when such assets are used to provide the work, such assets shall be used
only from or at locations within the geographic boundaries of the United States.
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