RFQ - FORD F-150 XLT SUPERCREW CAB TRUCK OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING

County of San Diego Date Issued: May 8, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13220 CONTRACTING OFFICER:
2026 or Newer/Unused Ford F-150 XLT
RFQ TITLE: SuperCrew Cab Truck or County Nathaniel Pimentel, Procurement Specialist
Approved Equivalent with Outfitting
QUOTATIONS DUE: May 18, 2026; 5:00 PM Phone: (619) 772-2042
QUESTIONS DUE: May 12, 2026; 5:00 PM Email: nathaniel.pimentel@sdcounty.ca.gov
AWARD: Will be based on:
SUBMITTING YOUR QUOTATION:
EACH ITEM EACH LOT
Submit your response, including completed forms via BuyNet
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE ONE (1) 2026 OR
NEWER FORD F-150 XLT SUPERCREW CAB TRUCK OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING IN
ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN.
SEE STATEMENT OF WORK/SPECIFICATIONS AND PRICING PAGE FOR DESCRIPTION.
THIS REQUEST FOR QUOTE INCLUDES AN RFQ SUBMITTALS SECTION TO BE COMPLETED BY OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PERFORMANCE FACTORS INCLUDING THE OFFEROR AND OFFEROR
PERSONNEL EXPERIENCE, TECHNICAL APPROACH, PHYSICAL AVAILABILITY OF VEHICLE, ACCEPTANCE TO THE
COUNTY'S AGREEMENT AND PRICE.
BELOW TO BE COMPLETED BY OFFEROR
Offeror acknowledges Addendum No. 1 2 3 4 5
NAME AND ADDRESS OF OFFEROR (Type or Print) NAME, TITLE & CONTACT INFORMATION OF
PERSON AUTHORIZED TO SIGN OFFER (Type or Print)
Offeror/Company Name Name of Authorized Representative
Address Title of Authorized Representative
City, State, Zip Email Address
( ) ( )
Telephone Number Telephone Number of Authorized Representative
Website Address Signature of Authorized Representative
Date

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
SPECIAL INSTRUCTIONS
SUBMISSION CHECKLIST
Submit a completed and signed Proposal Cover Page (PC600P) form

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.

* (Page 8),
Page 2 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.
If Offeror is unable to submit via BuyNet for any reason, Offeror may mail to the listed Contracting Officer, or by personal delivery to
the Purchasing and Contracting front desk. Please use these methods only if you are unable to submit through BuyNet. If mailed or
delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit a proposal based on the most current RFQ, addenda thereto, responses to Questions, any other
information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet
for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.
Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the
contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the
discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ
requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate
anticipated use based on historical consumption. If the County's actual requirements do not result in orders in the quantities described
as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless
otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole
criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such
variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the
right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County
reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,
financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror's prospective ability
to perform the contract shall be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be scheduled with
contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such
sample is acceptable. The County's decision to award is contingent upon its acceptance of the products provided in the sample. During
the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no
event shall the supplier be permitted to increase prices on the basis of substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting officer at time
of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name
or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics
of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for
award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering
the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space
provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and
the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information
furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.
Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the
Page 3 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror
must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for
the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for
quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an
award. The information furnished may include specific references to information previously furnished or to information otherwise
available to the purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include
in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,
or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is
not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response
contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff
Social Security Numbers, the response to requirement #1 shall reflect "see response #1 contained within Exhibit-
Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be
considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard
Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County's PO Terms and
Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local
Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local
Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent
upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment
beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code
section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay
California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first
payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County
(forms are available from the Franchise Tax Board website listed below).
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver
or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu
of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites
(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you
any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.
FRANCHISE TAX BOARD WEBSITES:
http://www.ftb.ca.gov
http://www.ftb.ca.gov/individuals/Withholding_Definitions.shtml
http://www.ftb.ca.gov/individuals/wsc/Processing_Changes_for_2010.shtml
http://www.ftb.ca.gov/individuals/wsc/forms_and_publications.shtml
http://www.ftb.ca.gov/individuals/wsc/decision_chart.shtml
/
/
/
Page 4 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
EXHIBIT A - STATEMENT OF WORK
1. Base Vehicle
1.1. Model: 2026 or Newer/Unused Ford F-150 XLT SuperCrew Cab Truck or County Approved Equivalent
1.2. Powertrain: 3.5 V6 EcoBoost Engine or County Approved Equivalent with 4x4 Drive
1.3. Bed Length: Short Bed (66-70 Inches) or Standard Bed (78-79.44 Inches)
1.4. Exterior Color: White Only
1.5. Interior Color: Black or Dark Gray Only
1.6. Tonneau Pickup Box Cover - Retractable
1.7. Tow/Haul Package
1.8. Bedliner - Tough Bed(R) Spray-In or equal
1.9. Conforms to Federal and California emissions
1.10. Keys: Three (3) programmed and ready for use
2. Outfitting Requirements
2.1. Code 3 Emergency Vehicle Lights (Listed quantity per vehicle):
2.1.1. Handheld light/siren controller Quantity listed per vehicle. (Exact mounting location and details shall be determined
in consultation with County staff prior to beginning installation)
2.1.1.1. One (1) SoundOff Signal handheld controller: ETSA461HPP or county approved equivalent
2.1.1.2. One (1) QuickPort Surface Mount Housing, 1-Port - Black Leviton Manufacturing Co #41089-1EP or
county approved equivalent per vehicle
2.1.1.3. One (1) Snap-Fit Cat5E Inline Coupler - Black Hubbell Premise Wiring #SFC5EBK or county approved
equivalent
2.1.1.4. One (1) Illuminated Round Rocker Switch, Red - Waytek, Inc. #44235 or county approved equivalent
2.1.2. Speaker
2.1.2.1. One (1) 100-Watt Speaker: SoundOff Signal #ETSS100N or county approved equivalent
2.1.2.2. One (1) Siren Speaker Mounting Bracket: SoundOff Signal ETSS100N or county approved equivalent
2.1.3. Front Lightbar
2.1.3.1. Interior LED Lightbar: SoundOff Signal Interior LED Lightbar, 4-Module, Driver and Passenger side
mount #ENFWBFS-4MOD or county approved equivalent
2.1.4. Rear Lightbar
2.1.4.1. Exterior SoundOff Signal Pinnacle Mini LED Lightbar with blue and amber LED's # EPL730001-M (or
County approved equivalent)
2.1.4.2. Lightbar to be mounted to a non drill mount. Buyers 8895152 (or County approved equivalent)
2.1.5. Headlight LED's
2.1.5.1. One (1) Red strobe on driver's headlight - SoundOff Signal #ELUC2S010R (or County approved
equivalent)
2.1.5.2. One (1) Blue strobe on passenger headlight - SoundOff Signal #ELUC2S010B (or County approved
equivalent)
Two (2) Push-in Adapters - SoundOff Signal PLUCTCL1 (or County approved equivalent)
2.1.6. Taillight LED's
2.1.6.1. Two (2) Red strobes install within driver and passenger taillight assembly - SoundOff Signal
#ELUC2S010R (or County approved equivalent)
2.1.6.2. Two (2) Blue strobes install within driver and passenger reverse light assembly - SoundOff Signal
#ELUC2S010B (or County approved equivalent)
2.1.6.3. Note: Taillight flasher may need to be replaced with SoundOff Signal ETFBSSN-P taillight flasher (or
County approved equivalent)
3. General Requirements
Page 5 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
3.1. Contractor shall register the vehicles in the state of California as exempt with the Department of Motor Vehicles (DMV) and
provide a temporary license plate in accordance with California law.
3.2. DMV registration shall be made out to: County of San Diego, 5560 Overland Ave. Suite 410, San Diego, CA. 92123
3.3. Contractor shall provide updates to the Fleet Services Acquisitions Team with a status update 30, 60, 90, and 120 days after
receipt of the purchase order or fully executed contract.
3.4. Contractor shall provide an actual delivery date within thirty (30) days after receipt of the purchase order or fully executed
contract. Failure to provide accurate delivery dates within (30) days may result in termination.
3.5. Contractor agrees that a vehicle or equipment warranty shall not start until vehicle or equipment is assigned for use by a
County of San Diego Department. Contractor shall not start the warranty of the vehicle or equipment upon delivery of the
vessel, but upon confirmation of the assignment of vehicles or equipment. The County shall provide Contractor notification
to start warranty on the vehicle once the vehicle is assigned.
3.6. If Contractor has any questions, comments, or concerns with the fulfillment of a purchase order or contract, send an email to
DGSFleetAcquisitions@sdcounty.ca.gov.
4. Delivery
4.1. Delivery of outfitted vehicle must occur no later than September 18, 2026.
4.2. Delivery must occur Monday through Friday between 8:00 a.m. and 3:00 p.m. Delivery location unless stated otherwise is
County of San Diego, DGS Fleet Services, 5610 Overland Avenue, San Diego, CA 92123
4.3. In some instances, an alternate delivery location may be required to accommodate oversized equipment at no additional cost.
4.4. To confirm delivery date, Contractor must email Ava.Gaughen@sdcounty.ca.gov and Andrew.Deeb@sdcounty.ca.gov at least
forty-eight (48) hours in advance. Contractor must not deliver a unit without prior notice sent to the email. Deliveries that are
attempted without County coordination are subject to delivery rejection.
4.5. Contractor must notify the Fleet Services Contract and Lead Time Analyst if vehicle delivery is anticipated to exceed fifteen
(15) calendar days past the contracted lead time. An email must be sent to DGSFleetAcquisitions@sdcounty.ca.gov for any
one-time lead time extension requests. This email request must include the contract or purchase order number, justification
for the lead time delays, a mitigation plan to remedy the issue of acquiring the vehicle, a new lead time, and an estimated date
for delivery.
4.6. Contractor must provide all equipment necessary to drop off vehicles or parts to Fleet Services. This includes the delivery of
vehicles and any specialized equipment to any of Fleet Services Garages. Contractor must provide all work and equipment
needed to transfer the ordered part from the transport vehicle to the Fleet Services desired location for storage. Equipment that
is dropped off must be left in a location that is approved by a Fleet Services Team Leader or shop supervisor.
4.7. All outfitting must be completed and installed on the vehicle prior to delivery. The vehicle must also come with all of the
required keys programmed and ready for use. If any outfitting, keys, or other materials on the original order are missing, the
County of San Diego may not be able to accept the vehicle upon delivery.
4.8. Vehicles must be fully functional, new, and have no errors messages on the dashboard when the vehicle and title are handed
over to the County of San Diego. Any defects related to the functionality of the vehicle must be mitigated by the Contractor
within fourteen (14) calendar days of the identification of the defect. This includes but is not limited to: Vehicle warning
indicators on, issues with the vehicle dashboard, defects in the exterior not originally identified by the Contractor, issues that
occur after outfitting the vehicle, etc. Contractor will be responsible for the full costs of the repairs of the vehicle and must
deliver the vehicle within fourteen (14) calendar days.
4.9. Gas or diesel vehicles delivered to the County of San Diego must arrive with a full tank of fuel (90% fueled or above), and
EVs must arrive fully charged (80% charge or above). Any vehicle that does not meet these standards may not be accepted.
4.10. Contractor must deliver vehicles without an added third-party global positioning system (GPS) to any vehicle or equipment.
Any unit with GPS installed may not be accepted. If GPS is found in a vehicle, the Contractor must remove it within three (3)
calendar days at no extra cost.
Page 6 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
4.11. Contractors must provide all applicable vehicle DMV documentation at the time of delivery. With proper justification, the
Contractor may request a Fleet Service Technicians approval to send the documents within twenty-four (24) hours of vehicle
delivery. This includes temporary paper license plates, registration, and any additional DMV documents required.
4.12. Contractor must provide the Manufacturer Statement of Origin (MSO) or Manufacturer's Certificate of Origin (MCO) for
vehicles and equipment manufactured outside the state of California within seven (7) days of vehicle delivery. If a Contractor
is unable to guarantee the delivery of these documents within this timeframe, proper justification must be provided to the Fleet
Services Technician assigned to the delivery of the order.
4.13. Contractor is responsible for any damage to vehicles prior to Fleet Services acceptance.
5. Invoicing
5.1. All invoices and monthly statements shall be submitted individually by email to Ava.Gaughen@sdcounty.ca.gov and
DGSfleetinvoices@sdcounty.ca.gov.
5.2. All invoices must include the following information:
5.2.1. Business Contact Person
5.2.2. Business Name, Location, and Address
5.2.3. Purchase order or contract number
5.2.4. Manufacturer Vehicle Identification Number (VIN)
5.2.5. Vehicle year, make, and model.
5.2.6. Vehicle mileage at time of delivery to the County of San Diego
5.2.7. Quantity, Description, Unit Price and Extended Price
5.2.8. County of San Diego Fleet drop-off location service facility, address, and telephone number.
Page 7 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
EXHIBIT C - PAYMENT SCHEDULE
Estimated Unit of
Item Description Taxable Unit Price Extended Price
Quantity Measure
2026 or Newer/Unused Ford F-150 XLT SuperCrew
1 Yes 1 Each $ $
Cab Truck or County Approved Equivalent
2 Outfitting Parts and Labor Yes 1 Each $ $
3 Tire Fee No 5 Each $1.75 $8.75
4 CA DMV Electronic Vehicle Registration No 1 Each $37.00 $37.00
5 Document Processing Fee Yes 1 Each $85.00 $85.00
Total Price $
PRICING MUST INCLUDE SHIPPING AND ANY ADDITIONAL FEES.
DO NOT INCLUDE SALES TAX WITH PRICING.
DEPARTMENT REQUESTED LEAD TIME: Delivery of Both Vehicles by September 18, 2026
QUOTED LEAD TIME (DAYS)*: _____________________
Page 8 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
DRAFT AGREEMENT
This agreement ("Agreement") is made and entered into effective as of the date of the last signature on the signature page by and
between the County of San Diego, a political subdivision of the State of California ("County") and [# enter full title of legal entity,
type of entity and location (e.g. "a Delaware corporation," "a California limited liability company"), located at (complete address)]
("Contractor"). For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. Agreement. The Agreement shall consist of:
* This document,
* Exhibit A Statement of Work,
* Exhibit B Insurance Requirements, and
* Exhibit C Payment Schedule.
In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st) this
document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; and Fourth (4th) Exhibit C;
2. Contractor: [#Insert Contractor's name]
3. Services: [#Insert services to be provided]
4. Agreement Term. This Agreement shall begin on the date of the last signature below and end upon completion and County
acceptance of all deliverables under this Agreement.
5. Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional
standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all
supplies and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein
otherwise expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the
services required of Contractor by this Agreement.
6. Payment. Pursuant to Exhibit C, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to
exceed [# write out amount] ($######) ("Maximum Agreement Amount").
Payment terms are, unless otherwise specified by County, thirty (30) days from the later of: (i) performance of work under the
Agreement entitling Contractor to payment, or (ii) County receipt of a correct and substantiated invoice. Payment shall be deemed
to have been made on the date that County submits electronic payment or mails a warrant or check.
7. Sales and Use Tax. On invoices, Contractor shall show any sales or use tax as separate items, giving permit number authorizing
collection of use tax. Contractor shall deduct any cash discount before computing sales or use Tax.
8. Contracting Officer. The Director of the Department of Purchasing and Contracting or designated Department of Purchasing and
Contracting official is the contracting officer for this Agreement ("Contracting Officer").
9. Notices. Notice to either party shall be in writing and personally delivered; sent by certified mail, postage prepaid, return receipt
requested; or emailed to the County's or Contractor's representative designated below (or such party's authorized representative).
Any such notice shall be deemed received by the party (or such party's authorized representative) on the earliest of the date of
personal delivery, three (3) business days after deposit in the U.S. Mail, or upon sending of an email from which an
acknowledgement of receipt has been received other than an out of office, unavailable, or undeliverable reply.
FOR COUNTY: FOR CONTRACTOR:
#Name and Title #Name and Title
#Address #Address
#Address #Address
#Phone and email #Phone and email
Above contact is designated as the Contracting Officer's
Representative for this Agreement ("COR").
10. Compliance with Laws. Contractor shall at all times perform its obligations hereunder in compliance with all applicable federal,
State, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or
certification laws, and keep in effect any and all licenses, permits, notices and certificates as are required. Contractor shall further
comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation.
Page 9 of 18

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13220 - FORD F-150 XLT SUPERCREW CAB TRUCK
OR COUNTY APPROVED EQUIVALENT WITH OUTFITTING
11. County Policies and Requirements. Without limiting section 10 above, Contractor shall specifically comply with the following,
as applicable:
a. Board of Supervisors Policy A-79, Interlocking Directorates
b. Board of Supervisors Policy A-120, Zero Tolerance for Fraudulent Conduct in County Services
c. Board of Supervisors Policy B-67, Environmentally Preferable Procurement
d. Board of Supervisors Policy C-25, County of San Diego Drug and Alcohol Use Policy
e. Section 32.801, et seq. of the San Diego County Code of Regulatory Ordinances, Prohibitions of AIDS Discrimination
f. Article IIIk (Section 84, et seq.) of the San Diego County Administrative Code, Affirmative Action Program for Vendors
g. Section 21.2701, et seq. of the San Diego County Code of Regulatory Ordinances, San Diego County Fair Chance Ordinance
12. Contractor Adherence to Sections 965 through 971 of the San Diego County Code of Administrative Ordinances. Contractor shall
specifically comply with the following requirements, as applicable:
12.1. Definitions.
i. For purposes of this Section, all capitalized terms shall have the meaning assigned to such terms in Section 966 of the
San Diego County Code of Administrative Ordinances.
12.2. County Confidential Information.
i. Confidentiality. Contractor agrees to maintain data relating to any Protected Personal Activity and/or Protected Personal
Characteristics ("County Confidential Information") received or obtained pursuant to the obligations under this Contract,
if any, confidential, and shall not share and/or transmit such information to any third party including, without limitation,
any governmental agency, unless required to do so pursuant to federal, state, or local law or as necessary to perform the
obligations of Contractor pursuant to this Contract. Contractor agrees to include these requirements in any subcontract
related to the performance of this Contract. The obligation to maintain County Confidential Information confidential and
private shall survive the expiration or earlier termination of this Contract.
ii. Notice Requirement for Interactions with Federal Law Enforcement, Out-of-State Law Enforcement, or Private Parties
Acting Under Color of Law Enforcement Authority.
12.3. Due Process and Safety in County Facilities.
i. Prohibition on Access for Federal Law Enforcement, Out-of-State Law Enforcement, and Private Parties Acting Under
Color of Law Enforcement Authority. Contractor shall not provide access to any Non-Public Area of a County Facility,
or facility where Contractor provides services to the public on behalf of the County, to any Federal Law Enforcement
Agency Personnel, Out-of-State Law Enforcement Personnel, or a Private Party Acting Under the Color of Law
Enforcement Authority for the purpose of carrying out Law Enforcement Activities where the alleged criminal activity is
a Protected Personal Characteristic and/or a Protected Personal Activity ("Facility Access"), except as expressly permitted
pursuant to Section 967 of the San Diego County Code of Administrative Ordinances.
ii. Notice of Facility Access. Contractor shall provide the COR with notice within two (2) hours of any Facility Access, as
defined in the preceding section.
13. Use of Artificial Intelligence. Contractor shall comply with Board Policy A-140, Artificial Intelligence Board Policy. Without
limiting the foregoing, Contractor shall disclose any artificial intelligence (AI) functionality (as defined in Board Policy)
embedded in products or services provided under this Agreement and ensure that all AI systems are used in accordance with
County standards for security, privacy, and ethical practices. Contractor shall implement human oversight for any AI-generated
outputs to be used in the County's official capacity and maintain transparency by clearly attributing AI-generated content.
Contractor shall support the retrieval and export of prompts, outputs, and training details upon County request. Contractor shall
not use AI systems for prohibited purposes, including fully automated decisions without meaningful human oversight, covert
tracking, social scoring, or behavioral manipulation. The County reserves the right to inspect AI system usage and require
modifications or cessation of use if compliance risks are identified. Any changes to AI functionality or features during the term
of this Agreement shall be in compliance with this clause and be reported in writing to the Contracting Officer's Representative
prior to implementation.
14. Subcontractor Reporting. Contractor shall provide periodic reports to the County of amounts paid under this Agreement to
subcontractors and whether each subcontractor qualifies as a Small-Local Business as defined in Board Policy B-53. Such reports
shall be submitted to the COR using the "Subcontractor Data Collection Form (PC613)" located at
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC613_dpc_Subcontractor_Data.xlsx or as otherwise
directed by County. Reports shall be aligned with the County's Fiscal Year, with a mid-year report of data through December 31
submitted by February 15, and a full Fiscal Year report submitted by July 15.
15. Small-Local Business Preference. If this Agreement resulted from a solicitation where Contractor claimed Small-Local Business
status in its response per section 405 of the San Diego County Administrative Code, Contractor shall perform a commercially
useful function (as that term is defined in Board Policy B-53 Small-Local Business Policy) throughout the term of this Agreement.
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