RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges

PR15881816: RFQ FOR SUPPLY OF ORIGIONAL HP TONER Cartridges

The U.S. Embassy in Pretoria invites interested and qualified service providers to submit their Bids for the supply of HP Printer Cartridges

NB: Only Original HP Cartridges will be accepted. No Generic Items will be acceptable.

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Item Code

Description: As per attached document.

Please note the following BEFORE submitting your offer:

• Company profiles. Those have not done a business with U.S embassy before, Kindly submit company profiles and should be written in English.


• Quotes must be submitted electronically and in English and will be reviewed for technical acceptability.


• SAM. All Vendors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.




• U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission.


• Prior to being awarded the contract, the successful offeror will be required to provide proof of an active registration on www.Sam.gov. Please see the attached guidance.


• Your submission must indicate our reference number: PR15881816- EXPRESSION OF INTEREST FOR SUPPLY OF ORIGIONAL HP TONER Cartridges-TSHIFHIWA


• The closing date for submissions is 17h00 on April 3rd, 2026


• Submissions must be emailed to

• U.S Embassy payment terms: The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized. Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.


• NB: Note that NO DEPOSIT payments will be authorized.


• As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.


• By submitting an offer, you agree to waive any terms that may be in contrast to the above.