RFQ for Land Surveying Services and Other Property Services

Agency:	City of Sedro Woolley
State:	Washington
Type of Government:	State & Local
NAICS Category:	541370 - Surveying and Mapping (except Geophysical) Services
Posted Date:	Sep 3, 2026
Due Date:	Sep 10, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

RFQ for Land Surveying Services and Other Property Services
Request for Qualifications
Amendment No. 1 New
Sample Professional Services Agreement
Submittals Due:Â Thursday, September 10, 2026 at 2:00PM

Attachment Preview

City of Sedro-Woolley

Public Works Department

Request for Qualifications for Land Surveying Services and

Other Property Services

Unit Priced Contract

Closing Location:

Public Works Office

325 Metcalf Street

Sedro-Woolley, WA 98284

Closing Date & Time:

Submit a digital copy, in PDF format; must be received by

2:00 p.m., PST, on Tuesday, September 8, 2026

Contact Person:

Peter Lane, City Engineer

plane@sedro-woolley.gov

(360) 855 - 3219

Overview

The City of Sedro-Woolley is requesting Statements of Qualifications from interested and

qualified Professional Surveying firms to provide unit priced land surveying services and other

real property services. Land surveying services may include topographic design surveys,

construction staking, control surveying, locating property boundaries, property descriptions and

other surveying services as needed. Other real property services include appraisals and title

reports. CAD products shall be provided in 2021 or later AutoCAD file format.

The term of the unit priced agreement will be two (2) years, with the option to extend for three

(3) additional years in one (1) year terms. Over the term of the agreement, the City will identify

specific work assignments as task orders and request a written quotation from the contractor for

the work. The contractor will provide an itemized written quotation for each work assignment

using the hourly rate(s) contained in its Bid Proposal. The City will review the Contractor’s

quotation and, upon approval, issue a task order for the work. Each task order will be issued

under the on-call agreement and will be subject to its general terms and conditions.

Scope of Services

The purpose of this contract is for the selected firm to support work performed by City

engineering staff. The consultant may subcontract for services not performed in-house. The

consultant will be required to sign any documents that are developed as part of this contract.

Work will include (but not be limited to) the following:

• Provide topographical survey data for road, curb and gutter, sidewalk, ADA and other

improvements, provide property boundary locating as needed on a unit priced basis.

Typical work includes survey work for City design projects such as sidewalks.

• Provide aerial surveying or land based LiDAR surveying.

• Provide construction staking, control surveying as needed on a unit priced basis. Typical

work includes staking for construction projects or relocating monuments.

• Provide subject matter expertise in preparing legal descriptions and exhibits, land

development, and complaints to the City relating to real property and other real property

issues.

• Provide property appraisals. Typical work includes preparing appraisals for property sales,

purchases or easements, valuations for development.

• Provide title reports or research. Typical work includes title reports and research for City

projects.

Statement of Qualifications

Firms interested in providing design and post-design services for this project to the City of

Sedro-Woolley, please submit the following information:

• General description of the firm’s and/or sub-consultant firm’s experience and qualifications

with similar unit priced contracts.

• List similar contracts that the firm has managed with a brief description of the services

provided.

• Provide reference names and phone numbers of at least three public agencies for which

your organization has provided similar surveying services.

• List the names, experience and qualifications of personnel that will be assigned to this

project.

• Availability to complete projects within proposed schedules

• Any unique or specialized services that make your firm qualified for this project.

Evaluation and Selection Process

The selection committee will evaluate all submittals based on evaluation criteria to include:

Evaluation Criteria

• Amount of specialized experience in the

type of work required

• Availability and capacity of the firm to

accomplish the work in the required time

frame

• Qualifications of personnel that will directly

be working on projects

100 Points Total

• Expressed interest in projects

• Geographic proximity of the firm to the

project location

• Professional reputation and references

Rankings may lead directly to negotiation with the most highly qualified firm or development of a

short list of firms to be interviewed. The City reserves the right to select the most highly qualified

firm based solely on the written response to the evaluation criteria. The City will be the sole

judge in the determination of the most highly qualified firm.

The highest ranked consultant may be invited to enter contract negotiations with the City. The

City’s Professional Services Agreement template can be seen on the City website. If an

agreement cannot be reached, the next highest ranked consultant may be contacted for

negotiations. The City reserves the right to terminate negotiations with any consultant should it

be in the City’s best interest.

Unsuccessful firms will be notified no later than 10 days after selection of the consultant and

may contact the City via the contact information above for debriefing.

Submittal Requirements

The document shall not exceed 12 (8-1/2” x11”) pdf format pages; size 11 font. Submittals shall

be submitted via email to Peter Lane, City Engineer, at plane@sedro-woolley.gov. Conformance

to these requirements will be considered part of the consultant’s capabilities.

Statements of qualifications must be received by 2:00 p.m., PST, on Tuesday, September 8,

2026.

• Submit a digital copy in .pdf format of the firm's statement of qualifications to Peter Lane,

City Engineer, plane@sedro-woolley.gov.

• All documents submitted become the property of the City of Sedro-Woolley and are

subject to the provisions of the Public Disclosure Law.

• Fax submittals will not be accepted or considered.

• Late statements of qualifications will not be accepted.

• The City accepts no responsibility for misdirected or lost documents.

• The City reserves the right to reject any or all submittals and to waive any irregularities

and/or informalities.

A respondent may withdraw a qualification submittal at any time prior to the final submission

date by sending written notification of its withdrawal, signed by an agent authorized to represent

the agency. The respondent may thereafter submit a new qualification submittal prior to the

final submission date or submit written modifications or additions by email to a qualification

submittal prior to the final submission date. Modifications offered in any other manner, oral or

written, will not be considered. A final qualification submittal cannot be changed or withdrawn

after the final submission date. Note: The City of Sedro-Woolley shall not be responsible for

qualification submittal preparation costs, including oral interviews (if held).

EEO Statement

EEO Statement: The City of Sedro-Woolley complies with applicable state and federal laws and

does not discriminate on the basis of race, color, national origin, age, disability, creed, gender,

gender expression or identity, sexual orientation, marital status, religion, honorably discharged

veteran or military status, or the use of a trained guide dog or service animal by a person with a

disability.

Americans with Disabilities Act (ADA)

Americans with Disabilities Act (ADA): The City of Sedro-Woolley in accordance with Section

504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA),

commits to nondiscrimination on the basis of disability, in all of its programs and activities. This

material can be made available in an alternate format by emailing Serena Mynatt, ADA@Sedro-

Woolley.gov .

Title VI

Title VI: The City of Sedro-Woolley, in accordance with the provisions of Title VI of the Civil

Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby

notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to

submit bids in response to this invitation and will not be discriminated against on the grounds of

race, color, or national origin in consideration for an award.

Solicitation

Posted to City of Sedro-Woolley Website: 8/25/2026

Solicited using MRSC Rosters: 8/25/2026

Roster Type: Consultant

Category: Surveying and Mapping, Real Estate & Property Services

Sub-Category: Land Surveying and Mapping, Surveying and Mapping, Appraisal, Title

Insurance

Firms must be on the MRSC Consultants Roster as of the date of solicitation to be eligible.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFQ for Land Surveying Services and Other Property Services

Description

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