RFQ 35808 FOR FLAGPOLE INSTALLATION

PLEASE SUBMIT A SEALED BID FOR RFQ 35808 FOR FLAGPOLE INSTALLATION.

** ALL QUESTIONS CONCERNING THIS REQUEST FOR QUOTATION MUST BE SUBMITTED VIA PROCUREWARE AT PGW.PROCUREWARE.COM NO LATER THAN THURSDAY, JANUARY 22, 2026 AT 11:00 AM.

**A NON-MANDATORY PRE-BID TELEPHONE CONFERENCE IS SCHEDULED FOR WEDNESDAY, JANUARY 28, 2026 AT 10:00 AM EASTERN STANDARD TIME TO ANSWER QUESTIONS AND REQUESTS FOR CLARIFICATION. BIDDERS WHO WISH TO PARTICIPATE SHOULD DIAL AS FOLLOWS: DIAL-IN (267) 857-3813 AND PHONE CONFERENCE ID: 922 613 213#

**A MANDATORY SITE TOUR WILL BE HELD ON WEDNESDAY, FEBRUARY 11, 2026, AT 10:00 AM. SITE TOUR WILL BE LOCATED AT 5000 SUMMERDALE AVE, PHILA, PA 19124. YOU MUST EMAIL NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM TO ATTEND. (ADDENDUM 1)

** BIDS MUST BE RECEIVED NO LATER THAN WEDNESDAY, FEBRUARY 18, 2026 AT 2:30 P.M., VIA PROCUREWARE AT PGW.PROCUREWARE.COM (ADDENDUM 1)

*BIDS WILL ONLY BE ACCEPTED FROM BIDDERS WHO ATTEND THE MANDATORY SITE TOUR ON WEDNESDAY, FEBRUARY 11, 2026 AT 10:00 AM (ADDENDUM 1)

SCOPE OF WORK:

PURCHASE AND INSTALL ONE (1) NEW 25’ FLAGPOLE. FIELD VERIFY ALL MEASUREMENTS. INCLUDE ROBERT GANTER CONTRACTORS, INC. AS SUBCONTRACTOR FOR ROOFING IN ORDER TO MAINTAIN THE CURRENT FIRESTONE ROOFING WARRANTY. ROBERT GANTER CONTRACTORS, INC. MAY BE CONTACTED AS FOLLOWS: EMAIL: BGANTER@GANTERCONTRACTORS.COM ; OFFICE: 215-538-3540.

CONTRACT TERM:

ONE-TIME PROJECT

BID PRICING:

PLEASE SEE EXCEL NOC FLAGPOLE PRICING MATRIX.

BASIS OF AWARD:

THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.

ADDITIONAL NOTES:

1. THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.
2. ALL CONTRACTORS MUST ADHERE TO ALL REQUIREMENTS AND STANDARDS THAT HAVE BEEN OUTLINED IN THE ATTACHED DETAILED SCOPE OF WORK, SPECIFICATION AND ALL OTHER SUPPORTING DOCUMENTATION RELATED TO THIS PROJECT.
3. ALL CONTRACTORS MUST MEET THE REQUIREMENTS SET FORTH IN THE INSURANCE SPECIFICATION ATTACHED HERETO. IT IS REQUIRED THAT PGW AND THE PFMC ARE NAMED AS ADDITIONAL INSURED. EVIDENCE OF CURRENT INSURANCE COVERAGE MUST BE SUBMITTED WITH YOUR BID SUBMISSION.
4. ALL CONTRACTORS MUST COMPLETE AND RETURN THE BIDDER’S CERTIFICATION FORM WITH YOUR BID RESPONSE; IMPRINTED WITH YOUR COMPANY’S CORPORATE SEAL.
5. ALL SUBCONTRACTORS MUST BE APPROVED BY PGW.
6. ALL CONTRACTORS SHALL UTILIZE A LABOR FORCE THAT WILL NOT LEAD TO ANY WORK STOPPAGES, PICKETING OR OTHER LABOR DISTURBANCES. BIDDER’S INDEMNIFICATION UNDER THE CONTRACT SHALL INCLUDE ANY CLAIMS OR LOSSES ARISING FROM ANY LABOR DISTURBANCE, INCLUDING LOSSES TO PGW IF A LABOR DISTURBANCE CAUSES A STOPPAGE BY PGW’S UNIONIZED FORCES.
7. IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES”.
8. ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
9. PLEASE REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT OF INVOICES. FOR ASSISTANCE OR IF YOU HAVE ANY INVOICING QUESTIONS, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. PLEASE SEE THE ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS ATTACHED.
10. PLEASE ENSURE THAT ALL REQUIRED DOCUMENTS INCLUDED IN THIS RFQ, ARE COMPLETED ACCORDINGLY AND SUBMITTED WITH YOUR BID RESPONSE. PLEASE NOTE THAT BIDDERS WILL BE DEEMED NON-RESPONSIVE FOR ANY MISSING AND/OR INCOMPLETE REQUIRED DOCUMENTS RELATED TO THIS RFQ.
11. ANY BIDDER THAT HAS HAD A CONTRACT WITH PGW TERMINATED DURING THE PREVIOUS THREE YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
12. THE SUCCESSFUL CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS.
13. CONTRACTORS AND THEIR EMPLOYEES WILL ONLY ENGAGE IN ACTIVITIES DIRECTLY RELATING TO THE SUBJECT SCOPE OF WORK. "HORSEPLAY" AND OTHER NON-JOB RELATED ACTIVITIES ARE NOT PERMITTED.
14. FOR ALL NEW CONTRACTORS, PLEASE COMPLETE THE ATTACHED QUESTIONNAIRE AND FINANCIAL STATEMENT FOR QUALIFYING VENDORS OR CONTRACTORS’ QUALIFICATION QUESTIONNAIRE (IF APPLICABLE).
15. THE SUCCESSFUL CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROPER INSTALLATION AND WORKING OF EVERYTHING IN THIS CONTRACTOR AND SHALL GUARANTEE TO REMEDY FREE OF CHARGE ANY DEFECTS IN WORKMANSHIP AND MATERIALS THAT GIVES RISE TO TROUBLE OF ANY KIND FOR A PERIOD OF 12 MONTHS FROM THE TIME OF FINAL ACCEPTANCE OF HIS WORK.

16. CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

17. THIS PROJECT IS COVERED BY THE PENNSYLVANIA PREVAILING WAGE ACT, 43 P.S. § 165-1 et seq.

18. THIS PROJECT IS SUBJECT TO THE PERFORMANCE BOND AND THE LABOR AND MATERIAL PAYMENT BOND, EACH AT 100% OF THE AWARDED CONTRACT AMOUNT.

ANY QUESTIONS REGARDING THIS RFQ PACKET, PLEASE CONTACT NAJEY MCDUFFIE VIA EMAIL AT NAJEY.MCDUFFIE@PGWORKS.COM

BID PREPARED BY: ____________________________

TELEPHONE/FAX NUMBER: ____________________________

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