2025 RFQ for 2026 Board of Adjustment Planner.pdf

Agency:	Morristown town
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541512 - Computer Systems Design Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Nov 6, 2025
Due Date:	Dec 4, 2025
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NOTE: The Town of Morristown Board of Adjustment will consider proposals only from firms or

organizations that have demonstrated the capability and willingness to provide high quality

services in the manner described in this Request for Qualifications.

REQUEST FOR QUALIFICATIONS

FOR THE PROVISION OF PLANNING SERVICES-BOARD OF ADJUSTMENT

CONSULTING PLANNER

ISSUE DATE: November 6, 2025

DUE DATE: December 4, 2025

Issued by:

Town of Morristown

Board of Adjustment

GLOSSARY

The following definitions shall apply to and are used in this Request for Qualifications:

"Board" - refers to the Board of Adjustment

"Town" - refers to the Town of Morristown.

"Principals" means persons possessing an ownership interest in the Respondent. If the Respondent is a

corporation, "Principals" shall include each investor who would have any amount of operational control

over the Respondent and every stockholder having an ownership interest of ten percent (10%) or more in

the firm.

"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents.

"Qualified Respondent" - refers to those Respondents who have satisfied the qualification criteria set forth

in this RFQ.

"Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification Statement.

“Review Team” – Members of the Board and its legal and/or financial advisors who shall review the

Qualification Statements.

"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.

SECTION 1

INTRODUCTION AND GENERAL INFORMATION

1.1. Introduction and Purpose.

The Board is soliciting Qualification Statements from interested persons and/or firms for the provision of

Consulting Planning Services, as more particularly described herein. Through a Request for Qualification

process described herein, persons and/or firms interested in assisting the Board with the provision of such

services must prepare and submit a Qualification Statement in accordance with the procedures and

schedules in this RFQ. The Board will review Qualification Statements only from those firms that submit

a Qualification Statement which includes all the information required to be included as described herein (in

the sole judgment of the Board). The Board intends to qualify person(s) and/or firm(s) that: (a) possesses

the professional, financial and administrative capabilities to provide the proposed services, and (b) will

agree to work under the compensation terms and conditions determined by the Board to provide the greatest

benefit to the taxpayers of Morristown.

1.2. Procurement Process and Schedule.

The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public

Contracts Law, N.J.S.A. 40A:11-1 et seq. The Board has structured a procurement process that seeks to

obtain the desired results described above, while establishing a competitive process to assure that each

person and/or firm is provided with an equal opportunity to submit a Qualification Statement in response

to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in Section

5 of this RFQ, which will be applied in the same manner to each Qualification Statement received.

Respondents agree to at all times abide by all requirements of New Jersey law.

Qualification Statements will be reviewed and evaluated by the Board and its legal and/or financial advisors

(collectively, the "Review Team"). The Qualification Statements will be reviewed to determine if the

Respondent has met the minimum professional, administrative and financial criteria described in this RFQ.

Under no circumstances will a member of the Review Team review responses to an RFQ for a position

which they or their firm submitted a response. Based upon the totality of the information contained in the

Qualification Statement, including information about the reputation and experience of each Respondent,

the Board will (in its sole judgment) determine which Respondents are qualified from professional,

administrative and financial standpoints. Each Respondent that meets the requirements of the RFQ (in the

sole judgment of the Board) will be designated as a Qualified Respondent and will be given the opportunity

to participate in the selection process determined by the Board.

The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the

anticipated completion dates are set forth in Table 1, Procurement Schedule. The Board reserves the right

to, among other things, amend, modify or alter the Procurement Schedule upon notice to all potential

Respondents.

All communications concerning this RFQ or the RFQ process shall be directed to the Board’s Designated

Contact Person, in writing.

Designated Contact Person:

James A. Campbell,Land Use Administrator

200 South St. CN914

2nd Floor, Office of Planning & Zoning

Morristown, NJ 07963-0914

Qualification Statements must be submitted to, and be received by, the Board, by hand delivery or regular

mail, by 4:00 p.m. prevailing time on December 4, 2025. Qualification Statements will not be accepted

by facsimile transmission or e-mail.

Subsequent to issuance of this RFQ, the Board (through the issuance of addenda to all firms that have

received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order to

respond to inquiries received from prospective Respondents or as otherwise deemed necessary or

appropriate by, and in the sole judgment of, the Town.

TABLE 1

ANTICIPATED PROCUREMENT SCHEDULE

ACTIVITY

1. Issuance of Request for Qualifications

2. Receipt of Qualification Statements

3. Completion of Evaluation of Qualification Statements by the Review Team

4. Town Review of Review Team Recommendations

5. Approval of Professional Services Resolution at Reorganization Meeting

DATE

November 6, 2025

December 4, 2025

December 18, 2025

December 22, 2025

January 2026

Section 1.3. Conditions Applicable to RFQ.

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and

consents to the following conditions relative to the submission and review and consideration of its

Qualification Statement:

• This document is an RFQ and does not constitute an RFP.

• This RFQ does not commit the Town to issue an RFP.

• All costs incurred by the Respondent in connection with responding to this RFQ shall be borne

solely by the Respondent.

• The Board reserves the right, in its sole judgment, to reject for any reason, any and all responses

and components thereof and to eliminate any and all Respondents responding to this RFQ from

further consideration for this procurement.

• The Board reserves the right, in its sole judgment, to reject any Respondent that submits

incomplete responses to this RFQ, or a Qualification Statement that is not responsive to the

requirements of this RFQ.

• The Board reserves the right, without prior notice, to supplement, amend, or otherwise modify

this RFQ, or otherwise request additional information.

• All Qualification Statements shall become the property of the Board and will not be returned.

• All Qualification Statements will be made available to the public at the appropriate time, as

determined by the Board, in the exercise of its sole discretion, in accordance with applicable

law.

• The Board may request Respondents to send representatives to the Board for interviews.

• Any and all Qualification Statements not received by the Board by 4:00 p.m. prevailing time

on December 4, 2025 will be rejected.

• Neither the Board, its consultants or advisors, nor their respective staffs, including, but not

limited to, the Review Team, shall be liable for any claims or damages resulting from the

solicitation or preparation of the Qualification Statement, nor will there be any reimbursement

to Respondents for the cost of preparing and submitting a Qualification Statement or for

participating in this procurement process.

Section 1.4. Rights of Board.

The Board reserves, holds and may exercise, at its sole discretion, the following rights and options with

regard to this RFQ and the procurement process in accordance with the provisions of applicable law:

• To determine that any Qualification Statement received complies or fails to comply with the

terms of this RFQ.

• To supplement, amend or otherwise modify the RFQ through issuance of addenda to all

prospective Respondents who have received a copy of this RFQ.

• To waive any technical non-conformance with the terms of this RFQ.

• To change or alter the schedule for any events called for in this RFQ upon the issuance of notice

to all prospective Respondents who have received a copy of this RFQ.

• To conduct investigations of any or all of the Respondents, as the Board deems necessary or

convenient, to clarify the information provided as part of the Qualification Statement and to

request additional information to support the information included in any Qualification

Statement.

• To suspend or terminate the procurement process described in this RFQ at any time in the

Board’s sole discretion. If terminated, the Board may determine to commence a new

procurement process or exercise any other rights provided under applicable law without any

obligation to the Respondents.

The Board shall be under no obligation to complete all or any portion of the procurement process described

in this RFQ.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

2025 RFQ for 2026 Board of Adjustment Planner.pdf

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