RFQ 26-008 Fiber Optic IT Annual Contract
| Agency: | New Smyrna Beach Utilities |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 8, 2025 |
| Due Date: | Oct 28, 2025 |
| Solicitation No: | RFQ 26-008 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
City of New Smyrna Beach Utilities Commission
City of New Smyrna Beach Utilities Commission
Status
Active
Active
Fiscal Year
2026
2026
Title
RFQ 26-008 Fiber Optic IT Annual Contract
RFQ 26-008 Fiber Optic IT Annual Contract
Number
RFQ 26-008
RFQ 26-008
Type
Request for Quotation
Request for Quotation
Department
Procurement
Procurement
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
PRIMARY:
Provide Unit Costs for certain fiber related maintenance, installation, connections, conduit construction and repair, and fiber testing, as listed in the quote tabulation(s) below. This project area will fall within the NSBU’s service area (Map of Fiber System will be made available to successful contractor). The Base Quote Tabulation – Construction Related Improvement will be comprised of scheduled system improvements to conduit, pull boxes and as otherwise listed below. The Alternate Quote Tabulation will be fiber specific connections, testing, and other technical items. The awarded Vendor will be issued an Open Purchase Order by the COMMISSION for work throughout the year as deemed necessary by the COMMISSION. The amount of the award shall not exceed $70,000.00. The quote award may be split between two VENDORS. The term of the award shall be one year. New Smyrna Beach Utilities reserves the right to extend this contract up to three (3) additional one (1) year periods based upon mutual agreement. Monthly/Annual Inspection Services Maintenance Agreement Details: NSBU Has approximately 81,500ft of fiber and Approximately 90 Pull boxes throughout our system
• Monthly Inspections – Visual Inspections
• Check for Tree & vegetation Overgrowth
• Pole Attachment Verification
• ID & Recommend of Pole transfers on new pole sets
• Pole Riser Integrity Inspection
• Verify Height of Cable Slack & Sag
• Check Handhole & Lid Integrity
• Verify Marker Posts are Standing Where Applicable
• Write up report of and visible damages and recommendations to prevent further damage Yearly Inspection Details:
• Includes all items from Monthly Inspections
• Perform Optical Time Domain Reflectometer (OTDR) testing on all dark optical fibers to check for damages
• Inspection of FTP panels to include optical termination and housing inspection
• Inspect all Splice Cases – Aerial & Underground – to check for damage
• Report for any issues found and recommended corrections for the issues Contractor to provide a Detailed Maintenance Pricing Rates schedule with their RFQ Submittal. This pricing schedule should cover everything from Hourly rates of Personnel & Equipment along with detailed Scheduled work rates.
Written quotations must be provided for all work identified as an issue or repairs that need to be made. UCNSB would need to approve the quotation prior to Contractor proceeding with recommended repairs.
VENDOR shall provide insurance, materials, tools, labor, equipment, and supervision to perform all work necessary to complete this scope of work. VENDOR shall submit warranties and a committed response time in days with quote submittal.
PRIMARY:
Provide Unit Costs for certain fiber related maintenance, installation, connections, conduit construction and repair, and fiber testing, as listed in the quote tabulation(s) below. This project area will fall within the NSBU’s service area (Map of Fiber System will be made available to successful contractor). The Base Quote Tabulation – Construction Related Improvement will be comprised of scheduled system improvements to conduit, pull boxes and as otherwise listed below. The Alternate Quote Tabulation will be fiber specific connections, testing, and other technical items. The awarded Vendor will be issued an Open Purchase Order by the COMMISSION for work throughout the year as deemed necessary by the COMMISSION. The amount of the award shall not exceed $70,000.00. The quote award may be split between two VENDORS. The term of the award shall be one year. New Smyrna Beach Utilities reserves the right to extend this contract up to three (3) additional one (1) year periods based upon mutual agreement. Monthly/Annual Inspection Services Maintenance Agreement Details: NSBU Has approximately 81,500ft of fiber and Approximately 90 Pull boxes throughout our system
• Monthly Inspections – Visual Inspections
• Check for Tree & vegetation Overgrowth
• Pole Attachment Verification
• ID & Recommend of Pole transfers on new pole sets
• Pole Riser Integrity Inspection
• Verify Height of Cable Slack & Sag
• Check Handhole & Lid Integrity
• Verify Marker Posts are Standing Where Applicable
• Write up report of and visible damages and recommendations to prevent further damage Yearly Inspection Details:
• Includes all items from Monthly Inspections
• Perform Optical Time Domain Reflectometer (OTDR) testing on all dark optical fibers to check for damages
• Inspection of FTP panels to include optical termination and housing inspection
• Inspect all Splice Cases – Aerial & Underground – to check for damage
• Report for any issues found and recommended corrections for the issues Contractor to provide a Detailed Maintenance Pricing Rates schedule with their RFQ Submittal. This pricing schedule should cover everything from Hourly rates of Personnel & Equipment along with detailed Scheduled work rates.
Written quotations must be provided for all work identified as an issue or repairs that need to be made. UCNSB would need to approve the quotation prior to Contractor proceeding with recommended repairs.
VENDOR shall provide insurance, materials, tools, labor, equipment, and supervision to perform all work necessary to complete this scope of work. VENDOR shall submit warranties and a committed response time in days with quote submittal.
Dates(All times are listed as
EST
)
Broadcast Date
10/8/2025 8:00 AM EST
10/8/2025 8:00 AM EST
Question End Date
Due Date
10/28/2025 2:30 PM EST
10/28/2025 2:30 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 33
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
| 1 | Replace damaged riser guard or install new riser guard | 1 | LS | Price | Service | ||||
| 2 | Install or Replace Marker Posts | 1 | EA | Price | Service | ||||
| 3 | Uncover hand holes or pull boxes (grass, dirt, other materials | 1 | EA | Price | Service | ||||
| 4 | Replace Pull Boxes | 1 | EA | Price | Service | ||||
| 5 | Install New Pull Boxes | 1 | EA | Price | Service | ||||
| 6 | Replace Pull Box Lids | 1 | EA | Price | Service | ||||
| 7 | Adjust grade of Pull Boxes | 1 | EA | Price | Service | ||||
| 8 | Locate Overgrown or Missing Pull Boxes | 1 | EA | Price | Service | ||||
| 9 | Install 2" Conduit | 100 | FT | Price | Service | ||||
| 10 | Replace or Install Pole Mounting Hardware | 1 | EA | Price | Service | ||||
| 11 | Maintenance of Traffic | 1 | LS | Price | Service | ||||
| 12 | Mobilization and Demobilization | 1 | LS | Price | Service | ||||
| 13 | Emergency Mobilization and Demobilization | 1 | LS | Price | Service | ||||
| 14 | Install OH 72 Count Fiber as a repair | 1 | LF | Price | Service | ||||
| 15 | Install OH 24 Count Fiber as a repair | 1 | LF | Price | Service | ||||
| 16 | Install UG 72 Count Fiber as a repair | 1 | LF | Price | Service | ||||
| 17 | Install UG 24 Count Fiber as a repair | 1 | LF | Price | Service | ||||
| 18 | Alternate Quote | 0 | Price | Service | |||||
| 19 | Furnish and Install 72 Port Patch Panel and Splice Tray | 1 | EA | Price | Service | ||||
| 20 | Furnish and Install 24 Port Patch Panel and Splice Tray | 1 | EA | Price | Service | ||||
| 21 | OTDR Test Fiber upon arrival to job site | 1 | EA | Price | Service | ||||
| 22 | Disconnect & Temporarily hang Aerial fiber | 1 | EA | Price | Service | ||||
| 23 | Furnish and Install Slack Loops | 1 | EA | Price | Service | ||||
| 24 | Attach 72 Count Fiber | 1 | EA | Price | Service | ||||
| 25 | Final Fiber Cable (OTDR) Test | 1 | EA | Price | Service | ||||
| 26 | Provide and Install Wall Mount Rack Enclosure | 1 | EA | Price | Service | ||||
| 27 | Furnish and Install Fiber Optic Pigtails | 1 | EA | Price | Service | ||||
| 28 | Terminate pigtails into Patch Panel | 100 | LS | Price | Service | ||||
| 29 | Install OH 72 Count Fiber | 1 | LF | Price | Service | ||||
| 30 | Install UG 72 Count Fiber | 1 | LF | Price | Service | ||||
| 31 | Install Pole Mounting Hardware | 1 | LS | Price | Service | ||||
| 32 | Monthly Inspection | 11 | EA | Price | Service | ||||
| 33 | Annual Inspection | 1 | EA | Price | Service |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
RF Quote Documentation
RF Quote Documentation
Shipping
None
None
Terms and Conditions
See attached Terms and Conditions
See attached Terms and Conditions
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 2
| Code | Description |
| [962-18] | Cable Construction, Installation and Maintenance (Fiber Optic, Communication, Computer, etc.) |
| [838-29] | Cable, Fiber Optic w/Interconnecting Components and Accessories (See Class 280 for Other Communications Cable |
Publications
Total: 0
| Publication | Date |
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See Also
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