RFQ 2026-002 Engineering and Surveying Services

Request for Qualifications
RFQ 2026-002
Engineering and Surveying Services
For Cameron County Drainage District no. 6 (CCDD6)
RELEASE DATE: APRIL 11, 2026
IN-PERSON PRE-BID MEETING: MAY 20, 2026 AT 3:00 P.M.
DEADLINE FOR QUESTIONS: MAY 26, 2026
RESPONSE DEADLINE: JUNE 1, 2026
Cameron County Drainage District No. 6 (CCDD6)
ATTN: Elizabeth Martinez, Administrative Services Director
13863 Kelly Dr, La Feria, Texas 78559, USA
Phone: 956-200-7349

RFQ #2026-002
Engineering and Surveying Services for CCDD6
_______________
RESPONSES MUST BE SUBMITTED BY HAND DELIVERY OR MAIL
Table of Contents
Request for Qualifications (RFQ) 1
Table of Contents 2
1. Introduction 5
1.1. Summary 5
1.2. Contact Information and Questions 5
1.3. Timeline 5
2. Legal Notices 6
2.1. Notice to Respondents 6
3. Instructions, Terms and Conditions 7
3.1. General Instructions 7
3.1.1. Purpose 7
3.1.2. Intent 7
3.1.3. Deviation From Specification 7
3.1.4. Submission of 'Hard Copy' and Electronic Copy 7
3.1.5. Authorization To Bind Respondent To RFQ 8
3.1.6. Alterations/Amendments To RFQ 8
3.1.7. List Of Exceptions 8
3.1.8. Time Allowed For Action Taken 8
3.1. 9. Right To Reject/Award 8
3.1.10. Indemnification Clause 8
3.1.11.A. Addenda And Modifications 8
3.1.11.B. Synonym 9
3.1.12.A. Assignment 9
3.1.12.B. Respondent's Employees 9
3.1.13. Interpretations 9
3.1.14. Statutory Requirements 10
3.1.15. RFQ Preparation Costs 10
3.1.16. Confidential Information 10
3.1.17. Verbal Threats 10
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RFQ #2026-002
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3.1.18. Right To Audit 10
3.1.19. Past Performance 10
3.1.20. Jurisdiction 10
3.1.21. Venue 11
3.1.22. Place of Business 11
3.1.23 Award 11
3.1.24. Final Selection and CCDD6 Approval 11
3.1.25. Payment 11
3.1.26. Compliance with Environmental Laws 11
3.1.27. Equal Employment Opportunity 12
3.1.28. Termination Of Contract 12
3.1.29. Ethical Standard 12
3.2. Insurance Requirements 12
3.2.1. Workers Compensation Requirements 12
3.2.2. Minimum Insurance Requirements Type of Coverage for Contract up to $14,999 12
3.2.3. Minimum Insurance Requirements Type of Coverage for Contract $15,000 and
Over 13
3.2.4. Minimum Insurance Requirements 13
4. Specifications 14
4.1. Scope of Services 14
4.2. Statement of Qualifications 14
4.2.1. General Requirements 15
4.2.2. Surveying Requirements, include, but are not limited to: 15
5. Respondent Questionnaire 16
5.1. Statement 16
5.2. Proprietary Documents 16
5.3. Insurance Certificate 16
5.4. Required Forms 16
5.4.1. Conflict of Interest Disclosure Form - Exhibit A 16
5.4.2. House Bill 89 - Israel Boycotts - Exhibit B 17
5.4.3. Senate Bill 13 - Energy Company Boycotts - Exhibit C 17
5.4.4 Senate Bill 19 Firearm Entities And Trade Associations Discriminations - Exhibit D 18
5.4.5. Non-Collusion Affidavit - Exhibit E 18
5.4.6. Certificate Of Interested Parties - Exhibit F 18
6. Evaluation Criteria 19
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RFQ #2026-002
Engineering and Surveying Services for CCDD6
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6.1 Evaluation 19
6.2 Selection Process 19
6.3 General Terms and Conditions 20
6.4 Required Forms Shall Not Count Toward 20-Page Response Limit 20
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RFQ #2026-002
Engineering and Surveying Services for CCDD6
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1. Introduction
1.1. Summary
Cameron County Drainage District No. 6 (CCDD6 or the District) is seeking to contract with
qualified firms (individual/firm) to provide Engineering and Surveying services for CCDD6. The
requested services shall include, but are not limited to, preparation of studies; preparation of
plans; surveying services; and construction inspection services. CCDD6's primary role is to
develop, improve, and maintain flood control assets and related infrastructure within its district.
The purpose of this solicitation is to create a pool of qualified engineers and surveyors that
CCDD6 can utilize. CCDD6 will establish a pool of approved engineers and surveyors from which
firms will be selected for specific projects. As the need for Engineering and Surveying services
comes up, CCDD6 will rank 3 or more firms from the pool regarding their qualifications for that
particular project, and enter into contract negotiations with the highest ranked firm.
CCDD6 reserves the right to use the pool for any engineering and/or surveyor project that
CCDD6 elects to implement during the term of this contract. Generally, the selected firm will be
expected to perform the services in accordance with a negotiated scope of services.
1.2. Contact Information and Questions
Cameron County Drainage District No. 6
13863 Kelly Dr.
La Feria, Texas 78559
Phone: 956-200-7349
Please submit any questions in writing no later than May 26, 2026, to:
emartinez@ccdd6.org
Any answers to questions shall be published in the district's website: ccdd6.org
1.3. Timeline
Release Project Date April 11, 2026
In-Person Pre-bid Information Meeting May 20, 2026 at 3:00 p.m.
Question Submission Deadline May 26, 2026 at 5:00 p.m. (CDT)
Statement of Qualifications Submission June 1, 2026 at 5:00 p.m. (CDT)
Deadline
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Engineering and Surveying Services for CCDD6
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2. Legal Notices
2.1. Notice to Respondents
CCDD6 is soliciting sealed Statements of Qualifications from qualified vendors for engineering
and surveying services for flood control and related infrastructure projects, as well as other
projects as may be required by the District. Sealed Statements of Qualifications must be
received at CCDD6's office no later than 5:00 p.m., Monday, June 1, 2026. All sealed
Statements of Qualifications must be received at the designated location by the set deadline. In
addition to the required hard-copy submission, respondents must submit an electronic copy of
their Statements of Qualifications by email to Ms. Elizabeth Martinez, Administrative Services
Director, at emartinez@ccdd6.org, on or before the same deadline. Statements of Qualifications
received after the deadline will not be considered for the award of the contract and shall be
considered void and unacceptable.
No cost or fee information shall be submitted with this RFQ.
All Statements of Qualifications will be opened and the name of each respondent to the RFQ
shall be read aloud in the CCDD6 office at 13863 Kelly Dr, La Feria, Texas 78559, at 5:00 p.m.,
Monday, June 1, 2026.
Please limit your response to this solicitation to no more than twenty (20) pages.
Please submit seven (7) copies of your response to the address provided below.
Cameron County Drainage District No. 6
ATTN: Elizabeth Martinez, Administrative Services Director
13863 Kelly Dr, La Feria, Texas 78559
Phone: 956-200-7349
CCDD6 reserves the right to reject any or all Statements of Qualifications and to waive
informalities or technicalities and to accept the Statements of Qualifications deemed the most
advantageous to CCDD6, and hold the Statements of Qualifications for a period of 90 days
without taking action.
If a particular firm is submitting qualifications for both engineering and surveying services, the
firm can choose to combine its qualifications into one 20-page document or, alternatively,
submit two separate responses.
An in-person pre-bid meeting (Non-Mandatory) will be held at CCDD6 office on May 20, 2026 at
3:00 p.m. to provide prospective respondents with additional information regarding the scope
of services and to address any questions related to this Request for Qualifications. Attendance is
not required but is strongly encouraged. This conference will offer an opportunity for
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clarification to ensure a clear understanding of the project requirements and submission
expectations.
3. Instructions, Terms and Conditions
3.1. General Instructions
3.1.1. Purpose
The purpose of this request for qualifications is to create a pool of qualified firms to provide
Engineering and Surveying services for the development, improvement, and maintenance of
flood control assets and related infrastructure for CCDD6, as well as other projects as may be
required by the District.
3.1.2. Intent
The services to be provided under this RFQ shall be in accordance with and shall meet all
specifications and/or requirements as shown in this solicitation for RFQ. There is no intention to
disqualify any respondent who can meet the requirements.
3.1.3. Deviation From Specification
Please read your requirements thoroughly and be sure that the RFQ offered complies with all
requirements/specifications noted.
Any variation from the solicitation requirements/specifications must be clearly indicated by
letter, on a point by point basis, and it should be attached to and made a part of your RFQ. If no
exceptions are noted, and you are the successful respondent, it will be required that the
service(s) be provided as specified.
3.1.4. Submission of 'Hard Copy' and Electronic Copy
Respondents shall submit seven (7) complete sets of the RFQ response in a sealed envelope,
consisting of one (1) original clearly marked "ORIGINAL" and six (6) sets clearly marked
"COPIES." All hard-copy materials must be stapled only; binders will not be accepted. In
addition, respondents shall submit one electronic copy, in PDF format, of the RFQ response by
email to emartinez@ccdd6.org. Each Response to RFQ must be completely filled out and
submitted with all supporting documentation. A Response to RFQ submitted by facsimile (fax)
will not be accepted. Submittal of a Response to RFQ constitutes an offer by the respondent.
Once submitted, Responses to RFQs become the property of CCDD6 and as such CCDD6
reserves the right to use any ideas contained in any RFQ regardless of whether that respondent
is selected. Submission of a Response to RFQ, by any respondent, shall indicate that the
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respondent has accepted the conditions contained in the RFQ. Responses to RFQs which do not
comply with these requirements may be rejected at the option of CCDD6. Responses to RFQs
must be filed with CCDD6 before the deadline day and hour. No late Responses to RFQs will be
accepted. Failure to meet RFQ requirements may be grounds for disqualification.
3.1.5. Authorization To Bind Respondent To RFQ
Responses to RFQs must give the full firm name and address of the respondent, and be
manually signed. Failure to do so will disqualify your Response to RFQ.
3.1.6. Alterations/Amendments To RFQ
Responses to RFQs cannot be altered or amended after opening time. Alterations made before
opening time must be initiated by the respondent in order to guarantee authenticity. No
Responses to RFQs may be withdrawn after opening time without acceptable reason in writing
and only after approval by CCDD6.
3.1.7. List of Exceptions
The respondent shall attach to their RFQ a list of any exceptions to the specifications /
requirements.
3.1.8. Time Allowed For Action Taken
CCDD6 may hold RFQs for 90 days after the deadline without taking action. Respondents are
required to hold their RFQs for the same period of time.
3.1.9. Right To Reject/Award
CCDD6 reserves the right to reject any or all RFQs, to waive any or all formalities or
technicalities, and to make such awards of contract as may be deemed to be the best and most
advantageous to CCDD6.
3.1.10. Indemnification Clause
Each respondent agrees to indemnify and hold harmless CCDD6, from all suits and actions of
every nature and description brought against CCDD6 stemming from a Response to RFQ.
3.1.11.A. Addenda And Modifications
Each respondent shall carefully examine the RFQ forms, specifications/requirements, and
instructions. Should a respondent find discrepancies in, or omissions from
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specifications/requirements, or other documents, or should such respondent be in doubt as to
their meaning, then such respondent should request an interpretation via email and obtain
clarification by addendum prior to submitting any Response to RFQ. Explanations,
interpretations, and supplemental instructions shall be in the form of written Addenda which
shall become a part of the Contract documents. Said Addenda shall be available through the
CCDD6 website. All Addenda issued in respect to this project shall be considered official changes
to the original RFQ documents. Verbal statements in response to inquiries and/or requests for
explanations shall not be authoritative nor binding. It shall be the respondent's responsibility to
ensure that they have received all Addenda in respect to this project. Furthermore,
Respondents are advised that they must recognize, comply with, and attach a signed copy of
each Addendum which shall be made part of their Response to RFQ. Respondent's signature on
Addenda shall be interpreted as the respondent's "recognition and compliance to" official
changes as outlined by CCDD6 and as such are made part of the original solicitation documents.
Failure of any respondent to receive any such addendum or interpretation shall not relieve such
respondent from its terms and requirements. CCDD6 may issue a written addendum no later
than five calendar days prior to the date bids must be received.
3.1.11.B. Synonym
When the term "services" is used in this RFQ, its meaning shall refer to the request for
qualifications Engineering and Surveying services for the development, improvement, and
maintenance of flood control assets and related infrastructure for CCDD6, as well as other
projects as may be required by the District.
3.1.12.A. Assignment
Respondents are advised that CCDD6 shall not allow the successful respondent to sell, assign,
transfer, or convey any part of any contract resulting from this RFQ in whole or in part, to a third
party without the written approval of CCDD6.
3.1.12.B. Respondent's Employees
Neither the respondent nor their employees engaged in fulfilling the terms and conditions of
this RFQ shall be considered employees of CCDD6. The method and manner of performance of
such undertakings shall be under the exclusive control of the vendor on contract. CCDD6 shall
have the right of inspection of said undertakings at any time.
3.1.13. Interpretations
Any questions concerning the project and/or specifications/requirements with regards to this
RFQ shall be directed to the designated individuals as outlined in this RFQ. Such interpretations,
which may affect the eventual outcome of this request for Statements of Qualifications, shall be
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furnished in writing to all prospective respondents via Addendum. No interpretation shall be
considered binding unless provided in writing by CCDD6 in accordance with paragraph entitled
"Addenda and Modifications".
3.1.14. Statutory Requirements
It shall be the responsibility of the successful respondent to comply with all applicable State and
Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all
authorities having jurisdiction over the work to be performed hereunder and such shall apply to
the contract throughout.
3.1.15. RFQ Preparation Costs
CCDD6 shall not be held liable for any costs incurred by any respondent for work performed in
the preparation of and production of a Response to RFQ or for any work performed prior to
execution of contract.
3.1.16. Confidential Information
CCDD6 shall not accept any confidential information in this Response to RFQ. Should any
respondent submit confidential information in a Response to RFQ, such information shall be
deemed non-confidential and CCDD6 shall have no legal obligations to preserve the
confidentiality of such information.
3.1.17. Verbal Threats
Any threatening behavior directed toward CCDD6 personnel, whether verbal or written, may
result in the disqualification of the respondent from consideration under this RFQ.
3.1.18. Right To Audit
CCDD6 reserves the right to audit the vendor's books and records relating to the performance
of this contract.
3.1.19. Past Performance
Respondent's past performance shall be taken into consideration in the evaluation of such
respondent's Response to RFQ.
3.1.20. Jurisdiction
Contract(s) executed as part of this solicitation shall be subject to and governed under the laws
of the State of Texas. Any and all legal claims stemming from this RFQ shall be litigated in District
Court in Cameron County, Texas.
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