RFQ: ENGINEERING SERVICES ON AN AS-NEEDED BASIS

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Jan 23, 2026
Due Date:	Mar 4, 2026
Solicitation No:	98765-ENGINEERING
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CITY OF MANDEVILLE

REQUEST FOR STATEMENTS OF QUALIFICATION

ENGINEERING SERVICES ON AN AS-NEEDED BASIS

FISCAL YEAR 2026

*supplemental*

Deadline for Submission: Wednesday, March 4, 2026, at 4:00 PM

The City of Mandeville is soliciting Statements of Qualifications (SOQ) from individuals or

firms interested and qualified to provide professional engineering services pursuant to the

City of Mandeville's capital improvement projects on an as-needed basis.

*Firms currently included on the City’s pre-qualified list (Attachment A) are not required to submit a new

Statement of Qualifications (SOQ) unless they intend to demonstrate expertise in newly added service

categories. However, firms that have completed their initial two-year term and two subsequent one-year

renewal periods must resubmit to remain eligible. If a firm is uncertain regarding the date of its last submission, it

is strongly advised to resubmit an SOQ to ensure continued placement on the list.*

Project disciplines for which services are generally required shall include, but are not limited to, the following:

• Public Works projects such as roadways construction and repair, drainage, etc.

• Utilities projects such as wastewater systems, water distribution systems, lift stations, etc.

• Facilities projects such as buildings and building maintenance, recreation maintenance

• Flood protection projects

• Hazard mitigation projects

• Electrical system projects such as lighting systems, backup power & emergency systems, power distribution &

infrastructure, instrumentation & controls, technology & special systems, electrical impact studies, etc.

• Geotechnical engineering and services

• Material testing services

• Construction engineering and inspection (CE&I)

Deadline for Submission: Wednesday, March 4, 2026, at 4:00 PM

All services shall be provided on an as-needed basis, and there shall be no guarantee as to the amount of work the

individual(s) or firm(s) will be assigned during the term of the agreement.

The City of Mandeville will maintain an "Approved Engineering Services Consultants List". The resulting pre-qualified list

shall be effective for an initial period of two (2) years, with the City holding the option to renew the list for two (2) additional

one-year periods. As capital improvement projects arise, firms will be selected based on the necessary qualifications for

the specific project.

Important Notes for Potential Applicants:

• Note to Currently Pre-Qualified Firms:

o Firms listed in Attachment A should not submit a new SOQ unless one of the

following applies:

o The firm wishes to demonstrate depth in newly added service categories.

o The firm has reached the end of its four-year eligibility cycle (initial two-year

term plus two one-year renewals).

REQUEST FOR STATEMENTS OF QUALIFICATION ENGINEERING SERVICES ON AN AS-NEEDED BASIS, FISCAL YEAR 2026

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o The firm is uncertain of its last submission date and wishes to ensure its

standing remains active.

• Interested parties may obtain the RFQ package by contacting the Purchasing Agent at 985-624-3107 or

purchasing@cityofmandeville.com, or via the Central Auction House website, www.centralauctionhouse.com.

• Any inquiries must be received in writing before 4:00 PM on Wednesday, February 25, 2026. Inquiries shall be

emailed to the Purchasing Agent at purchasing@cityofmandeville.com.

I. Submission Requirements

A. Required Documents

A complete Statement of Qualifications (SOQ) must contain the following documents:

• An introduction letter

• The City of Mandeville's SOQ Questionnaire for Engineering Professional Services

• A completed Standard Form (SF) 330, Architect-Engineer Qualifications Questionnaire

• An IRS Form W-9

• A Certification Form issued by the State of Louisiana for a registered Disadvantaged Business Enterprise (DBE)

and/or Women-Owned Small Business (WOSB) (if applicable)

• A current Certificate of Insurance meeting the requirements stated below

B. Submission Methods

Firms have two options for submitting their SOQ:

1. Electronic Submission (Preferred): Submissions may be made online at www.centralauctionhouse.com. For

questions relating to the electronic submission process, please call Central Auction House at 225-810-4814.

2. Physical Submission: Non-electronic SOQs may be delivered to the Office of the Purchasing Agent, Mandeville

City Hall, 3101 East Causeway Approach, Mandeville, LA 70448. Firms shall submit one (1) marked original and

two (2) copies AND/OR an electronic scanned (PDF) file on a USB thumb drive.

Note: Emailed SOQs will not be accepted.

C. Packaging for Physical Submissions

All physical submissions must be delivered in a sealed envelope marked as follows:

• Sealed SOQ: CITY OF MANDEVILLE ENGINEERING SERVICES ON AN AS-NEEDED BASIS, FISCAL YEAR 2026

• Submission Due Date & Time: Wednesday, March 4, 2026, 4:00 PM

• Attention: PURCHASING AGENT

• Include: INDIVIDUAL/FIRM NAME, ADDRESS

No submittals will be accepted after the deadline.

REQUEST FOR STATEMENTS OF QUALIFICATION ENGINEERING SERVICES ON AN AS-NEEDED BASIS, FISCAL YEAR 2026

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D. Document Formatting & Mandatory Affidavits

All submitted documents must be machine-readable (OCR scannable). The following documents are not required at the

time of SOQ submission but MUST be submitted by the selected firm(s) prior to contract approval:

• Campaign Contribution Affidavit (48-month reporting period).

• Non-Collusion Affidavit.

• E-Verify Affidavit (pursuant to R.S. 38:2212.10).

• Vendor Code of Conduct Acknowledgement.

II. Insurance Requirements

The selected individual or firm shall secure and maintain, at its own expense, insurance that will protect it and the City of

Mandeville from claims which may arise from the performance of services under this agreement. The following

requirements apply as they are relevant to the services being provided. Failure to furnish and maintain the required

insurance may result in the contract being terminated. All insurance is to be placed with insurers authorized to do business

in Louisiana and holding an A.M. Best rating of no less than A-, Category VII.

A. Required Coverages & Minimum Limits

• Professional Liability (Errors & Omissions): Minimum limits of $1,000,000 per occurrence and $2,000,000 in

the aggregate.

• Commercial General Liability (CGL): At least $1,000,000 per occurrence and a $2,000,000 general aggregate

limit per project.

• Business Automobile Liability: A minimum combined single limit of $1,000,000 per occurrence for bodily injury

and property damage.

• Workers’ Compensation and Employer’s Liability: Workers' Compensation coverage as statutorily required.

Employer’s Liability coverage with minimum limits of $1,000,000 each accident, $1,000,000 each disease, and

a $1,000,000 disease policy aggregate.

• Excess/Umbrella Liability: At least $3,000,000 per occurrence on a follow-form basis over the underlying

General Liability, Auto Liability, and Employer's Liability policies.

B. Required Policy Endorsements & Conditions

• Additional Insured: The City of Mandeville, its officers, agents, employees, and volunteers shall be named as an

Additional Insured on all General Liability, Automobile Liability, and Excess/Umbrella Liability policies.

• Waiver of Subrogation: The contractor's insurers shall issue an endorsement waiving all rights of subrogation

against the City of Mandeville.

• Notice of Cancellation: Policies shall not be canceled or substantively changed without thirty (30) days prior

written notice of cancellation given to the City.

• Subcontractors: The contractor is responsible for requiring that all subcontractors meet these same insurance

requirements.

III. Minimum Requirements for Selection

Individuals or firms under consideration shall meet the following minimum criteria:

REQUEST FOR STATEMENTS OF QUALIFICATION ENGINEERING SERVICES ON AN AS-NEEDED BASIS, FISCAL YEAR 2026

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• Principal Experience: Have at least one principal who has at least five (5) years of experience in the fields of

expertise required for the project.

• Professional Registration: Have at least one principal who is a registered professional civil engineer in the State

of Louisiana with a minimum of ten (10) years of experience in the discipline involved.

• Licensing: Hold all licenses necessary to legally provide the related services in the State of Louisiana, St.

Tammany Parish, and the City of Mandeville.

• Project Examples: Provide 3-5 examples of completed capital projects for each qualified discipline category

for which the firm is submitting.

• Resumes: Provide resumes of the lead professional and key staff who will be responsible for project work.

IV. Compensation & Task Orders

A. Compensation Basis:

Compensation for the required services will be made on an hourly rate basis, a fixed fee basis, or a combination of both,

depending on the scope and complexity of the work. The City reserves the right to determine the method of payment. In

accordance with R.S. 38:2318.1, fees and/or hourly rates shall not be a factor in the selection process. Negotiations for

fees and hourly rates will commence only after the selection and ranking of firms based on qualifications.

B. Task Order Authorization:

No work shall commence, and no costs shall be incurred by the firm, until a specific written Task Order and Notice to

Proceed have been issued and executed by the City of Mandeville.

C. Federal Funding Compliance:

In the event that a project is funded in whole or in part by federal funds (including, but not limited to, FEMA, HUD/CDBG,

ARPA, or other federal grant programs), the resulting contract and any task orders issued thereunder shall be subject to all

applicable federal laws, regulations, and executive orders. This includes, but is not limited to:

• Compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal

Awards (2 CFR Part 200).

• Byrd Anti-Lobbying Amendment (31 U.S.C. 1352).

• Debarment and Suspension requirements (Executive Orders 12549 and 12689).

• Compliance with the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act (33 U.S.C.

1251-1387), as amended.

• Prohibition on certain telecommunications and video surveillance services or equipment (2 CFR 200.216).

• Domestic preferences for procurements (2 CFR 200.322).

Firms must be registered and active in the System for Award Management (SAM.gov) and not be debarred or

suspended from federal procurement programs.

REQUEST FOR STATEMENTS OF QUALIFICATION ENGINEERING SERVICES ON AN AS-NEEDED BASIS, FISCAL YEAR 2026

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
98765-ENGINEERING	RFQ: ENGINEERING SERVICES ON AN AS-NEEDED BASIS Original: 98765-ENGINEERING	01/23/2026	03/04/2026 4:00:00 PM CT

Department	Non State - City of Mandeville
Section	Purchasing
Dept Code	98765
Contact	RuthAnn Chadwick
Address	3101 E Causeway Approach Mandeville, LA 70448
Phone	985-626-3144, Ext. 202
Fax	985-626-7929
Email	RCHADWICK@CITYOFMANDEVILLE.COM
URL	https://www.cityofmandeville.com/

RFQ: ENGINEERING SERVICES ON AN AS-NEEDED BASIS

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