RFQ 2617 - Electrical Equipment for Mokelumne Fish Hatchery

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) NO. 2617
for
ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
Contact Person: Mel Go
Phone Number: 510-287-2017
E-mail Address: mel.go@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective
bidders are responsible for reviewing this site during the RFQ process, for any published addenda
regarding this RFQ.
Bids Due
by
2:00 p.m.
on
April 22, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or
PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.
RESPONSE DELIVERED BY SERVICE RESPONSE DELIVERED BY MAIL RESPONSE HAND-DELIVERED
(UPS, FedEx, DHL, etc., during (U.S. Postal Service) to: (during business hours: 8:00
business hours: 8:00 AM - 3:30 AM - 4:00 PM only)
PM only) to:
EBMUD-Purchasing Division
EBMUD-Purchasing Division EBMUD-Purchasing Division RFQ 2617 - Electrical Equipment
RFQ 2617 - Electrical Equipment RFQ 2617- Electrical Equipment for Mokelumne Fish Hatchery
for Mokelumne Fish Hatchery for Mokelumne Fish Hatchery Purchasing Office
375 11th Street P.O. Box 24055 375-11TH Street, 1st Floor
Oakland, CA 94607 Oakland, CA 94623 Oakland, CA 94607
REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2617
for
Electrical Equipment for Mokelumne Fish Hatchery
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 4
A. SCOPE ................................................................................................................................ 4
B. BIDDER QUALIFICATIONS ................................................................................................... 5
C. SPECIFIC REQUIREMENTS .................................................................................................. 5
D. DELIVERABLES / REPORTS ................................................................................................ 11
E. INSPECTION ..................................................................................................................... 12
F. FAILURE TO MEET SPECIFICATIONS ................................................................................. 12
II. CALENDAR OF EVENTS ......................................................................................................... 13
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS .............................................................. 13
A. RFQ ACCEPTANCE AND AWARD ...................................................................................... 13
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................. 13
C. PRICING ........................................................................................................................... 14
D. NOTICE OF INTENT TO AWARD AND PROTESTS............................................................... 14
E. METHOD OF ORDERING ................................................................................................... 15
F. TERM / TERMINATION / RENEWAL .................................................................................. 16
G. WARRANTY ...................................................................................................................... 16
H. INVOICING ....................................................................................................................... 17
I. LIQUIDATED DAMAGES .................................................................................................... 17
J. BONDS ............................................................................................................................. 17
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 18
A. DISTRICT CONTACTS ........................................................................................................ 18
B. SUBMITTAL OF RFQ RESPONSE ........................................................................................ 18
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL CONDITIONS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E - BONDS
EXHIBIT F - ASSIGNMENT, ASSUMPTION, & CONSENT AGREEMENT
EXHIBIT G - SPECIFICATIONS AND DRAWINGS
1. 01 33 00 - Submittal Procedures
2. 01 43 11 - Seismic Qualification and Certification
3. 01 61 01 - Electrical Requirements for Mechanical Package Systems
4. 01 81 02 - Seismic Design Criteria
5. 16 70 00 - Control Panels
6. 16 80 00 - Programmable Logic Controllers and Associated Equipment
REV: 9/23/25

7. 26 05 19 - Low Voltage Electrical Power Conductors and Cables
8. 26 05 26 - Grounding and Bonding for Electrical Systems
9. 26 05 53 - Identification for Electrical Systems
10. 26 22 13 - Low Voltage Distribution Transformers
11. 26 24 13 - Switchboards
12. 26 24 16 - Panelboards
13. 26 27 26 - Wiring Devices
14. 26 28 16 - Circuit Breakers
15. 26 32 13.13 - Diesel Engine Driven Generator Set
16. 26 36 23 - Automatic Transfer Switches
Drawings
1. 100-Z-011.3 - Electrical Project Notes - 1
2. 100-Z-011.4 - Electrical & Structural Project Notes - 2
3. 100-E-020 - New Switchboard & Emergency Generator Plan
4. 100-E-110 - One Line Diagram
5. 100-E-111 - Equipment Elevation & Plan Views
6. 100-E-205 - Control Panel Elevation & BOM
7. 100-E-206 - Communication Diagram & Input/Output Schedule
8. 100-E-207 - Control Panel Power Diagram
9. 100-E-302 - Panel, Lighting, Pull Box Schedules
10. 100-E-303 - Miscellaneous Schematics
11. 100-E-500 - Asset Tag List
12. 100-E-901 - Electrical Details - 2
REV: 9/23/25

ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe the purchase
and delivery of electrical equipment for the East Bay Municipal Utility District (District)
Mokelumne Fish Hatchery. The District is seeking to replace existing and outdated
electrical equipment at the Mokelumne Fish Hatchery to ensure reliable and robust
emergency backup power for critical hatchery operations.
The project includes installation of a new Tier 4 Final diesel-powered generator,
automatic transfer switch, 480 Volt switchboard, and control panel to provide
emergency power and associated controls for all electrical loads serving the hatchery
facility.
The new system will also integrate with the existing contingency backup 250 KW diesel-
powered generator that serves the Yolk chiller. The new 500 kW diesel generator will
replace the existing 125 kW diesel generator, which is nearing the end of its service life,
and will be installed at the same location.
The District intends to award a contract to the lowest responsive and responsible bidder
whose proposal meets the requirements of the District.
The District intends to assign the contract that is awarded pursuant to this RFQ to a
District construction contractor. By submitting a response to this RFQ, the bidder
acknowledges the intent and agrees to such an assignment on terms set forth in the
attached Assignment Acceptance & Consent form, or other similar terms.
Following assignment, the District construction contractor shall assume the rights and
obligations of the District under the assigned contract for the purposes of equipment
coordination, delivery, and installation. The Supplier shall cooperate and coordinate
with the District and the assigned construction contractor as necessary to support the
project schedule.
Assignment of the contract shall not relieve the Supplier of any obligations under the
contract, including but not limited to equipment pricing, delivery schedule, warranty
obligations, submittal requirements, factory testing, and technical support.
The Supplier shall honor all pricing, warranties, guarantees, and delivery commitments
contained in the contract following assignment.
For the purposes of this specification, the term Supplier shall refer to the entity
responsible for procuring, manufacturing, furnishing, and delivering the equipment
specified herein under a pre-purchase agreement with the District. Installation of the
equipment will be performed By Others under a separate construction contract.
RFQ No. 2617
Page 4

ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. The Bidder, bidder's principal, or bidder's staff shall have been regularly
engaged in the business of providing electrical equipment similar in type
and complexity to that specified in this RFQ for a minimum of ten (10)
years.
b. The Bidder shall possess all permits, licenses, and professional credentials
necessary to supply the products and perform services as specified under
this RFQ.
c. The Bidder shall be an authorized manufacturer or authorized distributor
of the equipment proposed and shall have the capability to provide
technical support, coordination of submittals, and factory testing
associated with the equipment supplied.
d. The Bidder shall demonstrate experience providing equipment of similar
size and complexity by submitting at least three (3) references for
comparable projects completed within the past ten (10) years.
e. The District reserves the right to request additional information to verify
the Bidder's qualifications and ability to successfully supply the equipment
specified in this RFQ.
f. Documentation demonstrating current NSF/ANSI Standard 61 certification,
where applicable to the equipment provided, shall be submitted by the
Bidder as part of the bid package.
g. If awarded, the Supplier shall notify the District in writing within five (5)
days if any required certification lapses or expires during the term of the
contract. Failure to notify the District within the specified time may
constitute grounds for termination of the contract.
C. SPECIFIC REQUIREMENTS
1. Bid Items
The equipment procurement under this RFQ shall consist of two (2) bid items:
*
Bid Item 1 - Emergency Generator System
500 kW Emergency Diesel Generator with 50% rated load bank
*
Bid Item 2 - Switchboard / Automatic Transfer Switch (ATS) / Control Panel
Lineup
RFQ No. 2617
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ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
Bidders shall provide pricing for each bid item using the Bid Form included in the
RFQ Response Packet.
The District intends to procure the following electrical equipment. Additional
details are provided in the Contract Drawings (Exhibit G)
Bid Item 1 - Emergency Generator System
Provide a Caterpillar 500 kW, 480/277V, Tier 4 Final emergency diesel generator,
Model C18 T4F, or approved equal, including the following:
*
660-gallon sub-base fuel tank
*
Control panel input expansion module
*
Control panel output expansion module
*
Remote annunciator module
The generator shall be provided with a Caterpillar C18 Tier 4 Final sound-
attenuated, outdoor-rated enclosure.
Provide a Trystar radiator-mounted load bank rated 250 kW (50% of generator
capacity), 480V, with the following features:
*
Automatic load control
*
Remote operator panel
*
Integral control power transformer
Load bank shall be Trystar LD-RT Series or approved equal. The load bank shall be
supplied and coordinated by Caterpillar for the selected generator unit.
Bid Item 2 - Switchboard / ATS / Control Panel Assembly
Provide the following equipment as a fully assembled lineup, arrangement as
shown in the Contract Drawings:
Switchboard
*
Eaton UL 891 Pow-R-Line Xpert switchboard, or approved equal
*
Front access, front and rear aligned
*
Type 3R (non-walk-in) enclosure with flat roof
*
480Y/277V, 3-phase, 4-wire
*
Minimum main bus rating: 1200A
*
Silver-plated copper bus
RFQ No. 2617
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ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
*
Minimum interrupting rating: 65 kA RMS symmetrical
*
Bus bracing rating: 65 kA
Automatic Transfer Switch
*
ASCO UL 1008 listed Automatic Transfer Switch, or approved equal
*
Rated 480V, 3-phase, 4-wire
*
1000 A continuous rating
*
Minimum interrupting rating: 65 kA RMS symmetrical
*
Integral controls with dead-front construction
*
NEMA 3R enclosure
*
Controller with adjustable transfer delays, built-in test functions, and
remote status/alarm contacts
*
Factory tested
Control Panel - CPNL-01 (per Contract Drawings)
Provide control panel including the following components:
*
PLC
*
Ethernet switch
*
Fans and thermostat
*
Receptacle
*
Power supplies
*
Air conditioning unit
*
Control relays
*
Terminal blocks / DIN rail / wireway
*
Other supporting hardware as required
2. Equipment Configuration Requirements
a. General Equipment Requirements
All products supplied under this RFQ shall be new, unused, and of the
most current production model available at the time of manufacture.
b. Equipment Supply Configuration
RFQ No. 2617
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ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
The switchboard, automatic transfer switch (ATS), and control panel shall
be supplied and assembled by a single Supplier.
Individual components may be manufactured by separate manufacturers;
however, the Supplier shall be responsible for:
*
Final assembly
*
Complete coordination and integration of all equipment
*
Interconnecting wiring between components
*
Delivery of the assembled equipment lineup to the project site
The switchboard and control panel shall be delivered as a fully assembled
lineup, with all internal wiring, control wiring, and interconnections
completed.
c. Generator Interface Requirements
The 500 kW emergency diesel generator shall be supplied under a
separate bid item.
The switchboard, automatic transfer switch (ATS), and control panel
provided under this RFQ shall be:
*
Fully compatible with the specified generator
*
Suitable for integration into the overall emergency power system
shown on the Contract Drawings and Specifications.
The Supplier shall ensure that the equipment provided is fully compatible
with the specified generator and capable of proper operation within the
complete emergency power system without requiring modification to the
generator equipment.
d. Codes, Standards, and Certifications
Electrical materials shall be UL listed and shall bear a UL label where a UL
listing has been established for the materials or devices in question.
Where no UL product category exists, materials shall comply with
applicable:
*
IEEE standards
*
NEMA standards
*
PG&E standards
RFQ No. 2617
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ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
3. Project Schedule and Construction Constraints
The construction window for installation is limited to the period between June 1
and August 14 due to sensitive hatchery operations that could compromise the
health of the fish housed at the facility.
Therefore, all equipment procured under this RFQ shall be manufactured, factory
acceptance testing completed, and delivered to the project site no later than
May 14, 2027. This delivery date is required to allow sufficient time for receipt,
District inspection, and staging prior to the start of construction.
4. Procurement and Delivery Requirements
To meet this delivery requirement:
*
The Supplier shall coordinate with equipment manufacturers to determine
expected manufacturing lead times, including the time required for
preparation and review of shop drawings, product data, and other
required submittal documentation.
*
The Supplier shall develop and include a detailed procurement schedule as
part of the submittal package demonstrating how the equipment delivery
date will be achieved.
*
The Supplier shall be responsible for ensuring that manufacturing and
delivery of equipment meet the required project schedule regardless of
manufacturer lead times.
5. Equipment Storage and Delivery
Following completion and District approval of Factory Acceptance Testing (FAT),
the Supplier shall provide secure and appropriate storage for all equipment until
delivery to the project site.
The Supplier shall arrange for proper storage of the equipment in accordance
with manufacturer recommendations and industry best practices to prevent
damage or deterioration. At a minimum, equipment shall be:
*
Protected from weather and environmental exposure
*
Stored wrapped or otherwise enclosed to prevent moisture intrusion and
contamination
*
Elevated above ground to prevent contact with standing water or ground
moisture
*
Provided with space heaters or other moisture control measures where
required by the manufacturer
RFQ No. 2617
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ELECTRICAL EQUIPMENT FOR MOKELUMNE FISH HATCHERY
*
Maintained in a secure location to prevent damage or unauthorized
access
The Supplier shall store the equipment until May 14, 2027, unless an alternate
delivery date is directed by the District or the District's construction contractor.
The Supplier shall provide a daily storage cost for equipment retained after FAT
approval. Storage costs shall be provided as separate line items for the following
equipment:
*
500 kW Emergency Generator with 50% rated load bank
*
Switchboard / Automatic Transfer Switch / Control Panel lineup
The District reserves the right to direct delivery of the equipment at any time
prior to May 14, 2027. The District shall notify the Supplier of the delivery
schedule at least ten (10) working days prior to shipment of the equipment.
The Supplier shall be responsible for delivery of the equipment to the project
site.
The Supplier shall remain responsible for the condition of the equipment while in
storage and shall repair or replace any equipment damaged prior to delivery at
no additional cost to the District.
6. Submittals and District Review
The procurement schedule shall incorporate two (2) weeks of District review time
for submittals. Submittals shall be prepared and submitted in a timely manner to
support expedited review and maintain the overall project schedule.
The District shall review and approve factory inspection reports and Factory
Acceptance Test (FAT) reports prior to shipment of the equipment to the project
site. Equipment shall not be delivered until written approval of the inspection
and test documentation has been issued by the District.
Submittals returned with comments shall be revised and resubmitted by the
Supplier within a reasonable timeframe acceptable to the District in order to
maintain the project schedule.
7. Air District Permitting
Following District approval of the 500 kW diesel-powered emergency generator
shop drawings, the Supplier shall coordinate with the local air quality
management district to obtain the required permit or authorization for
installation and operation of the generator.
RFQ No. 2617
Page 10