RFQ- Douthit Ferry Road Widening Project – PI#0007494 Right-of-Way Acquisition Services
| Agency: | City of Cartersville |
|---|---|
| State: | Georgia |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 26, 2026 |
| Due Date: | Apr 30, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFQ- Douthit Ferry Road Widening Project – PI#0007494 Right-of-Way Acquisition Services
|
| Category: | Bids & RFPs |
| Status: | Open |
|
Attachment Preview
Date Posted: 3/26/2026
Request for Qualifications
To Provide
Right-of-Way Aquisition Services
RFQ- Douthit Ferry Road Widening Project – PI#0007494
Right-of-Way Acquisition Services
Qualifications Due: April 30, 2026
City of Cartersville Public Works
330 South Erwin Street
Cartersville, GA 30120
v. 9-18-19
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
REQUEST FOR QUALIFICATIONS
RFQ-ROW Acquisition Services
Right-of-Way Acquisition Services
I. General Project Information
A. Overview
The City of Cartersville (the Community) is soliciting Statements of Qualifications (SOQs) from qualified firm(s) to
provide Right-of-Way (ROW) Acquisition Services for the Douthit Ferry Road Widening Project in Cartersville,
Georgia.
This project is funded in part through the Georgia Department of Transportation (GDOT). All services shall comply
with applicable federal and state requirements including the Uniform Relocation Assistance and Real Property
Acquisition Policies Act and GDOT Right-of-Way Manual procedures.
The Community will utilize a Qualifications-Based Selection (QBS) process.
B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.
From the advertisement date of this solicitation until successful respondents are selected and the award is made
official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of the
community including the Commissioner and the Community Board Members, except for the submission of questions
as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any existing work
agreement(s). For violation of this provision, the Community reserves the right to reject the submittal of the
offending respondent.
C. Due to the federal funding, this project will utilize the Georgia Department of Transportation Board’s
adopted 16% overall annual goal for DBE participation on all federally funded projects. This goal is not to
be considered as a fixed quota, set aside or preference. The DBE goal can be met by prime contracting,
sub-contracting, joint-venture or mentor/ protégé relationship.
The Community will monitor and assess each consultant services submittals for their DBE participation and/or good
faith effort in promoting equity and opportunity in accordance with the state of Georgia, Department of
Transportation DISADVANTAGED BUSINESS ENTERPRISE PROGRAM PLAN.
For more information on the GDOT DBE Program please contact:
Georgia Department of Transportation
Equal Opportunity Division
One Georgia Center, 7th Floor
600 West Peachtree Street, NW
Atlanta, Georgia 30308
Phone: (404) 631-1972
D. Scope of Services
The Consultant shall provide ROW acquisition services only, including coordination, title research, appraisal
coordination, negotiations, easement preparation, relocation assistance (if required), and compliance
documentation. No engineering or design services are included under this contract.
E. Contract Term and Type
The Community anticipates one (1) Project Specific contract to be awarded to one (1) firm, for the project/contract
identified. The Community anticipates that the Contract Type may be Lump Sum, Cost Plus Fixed Fee, Cost per
Unit of Work or Specific Rate of Compensation. As a Project Specific contract, it is the Community’s intention that
the Agreements will remain in effect until successful completion of the preliminary engineering phase of the projects,
and may choose to utilize the selected consultant for use on construction revisions as necessary.
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Commented [SJ1]: Name of program corrected.
RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
F. Contract Amount
The Project Specific contract amount will be determined via negotiations with the Community. If the Community is
unable to reach a satisfactory agreement and at reasonable rates to be paid for the services to be provided, the
Community reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations with
the next highest scoring finalist.
II. Selection Method
A. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the Georgia
Procurement Registry (GPR) under RFQ-Douthit Ferry Road Widening Project – PI#0007494 Right-of-Way
Acquisition Services. All firms are responsible for checking the GPR on a regular basis for updates, clarifications,
and announcements. The Community reserves the right to communicate via electronic-mail with the primary contact
listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder
of this RFQ.
B. Phase I - Selection of Finalists
Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this RFQ, the
Selection Committee will review the Experience and Qualifications and Resources and Workload Capacity
listed in Section IV. Selection Criteria for Phase I. The Selection Committee will discuss the top submittals and
the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection
Committee will identify three (3) to five (5) firms which will be shortlisted.
All firms must meet the minimum requirements as listed in Section IV.A. below.
C. Finalist Notification for Phase II
Firms selected and shortlisted as finalists will receive notification and final instructions from the Community
regarding the Phase II – Technical Approach response.
D. Phase II - Finalists Response on Technical Approach and Past Performance
The Community will request a Technical Approach of the three (3) to five (5) finalist firms for the project/contract.
The Community reserves the right to request a presentation/interview on any project/contract as determined in its
best interests; however, this additional requirement shall typically be reserved for the most complex projects. Each
finalist firm shall be notified in writing and informed of the Technical Apprach due date. Any additional detailed
Technical Approach instructions and requirements, beyond that provided in Section V. Selection Criteria for
Phase II, for the finalists will be provided in the Finalist Notification. All members of the Selection Committee will
review the Technical Approach (and will attend the presentation/interview if so chosen). Firms shall not address
any questions, prior to the award announcement, to anyone other than the designated contact.
E. Final Selection
Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by evaluating
the Technical Approach and Past Performance criteria for Phase II. The Selection Committee will discuss the
Finalist’s Phase II Responses and the final rankings will be determined.
Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s),
including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking
firm(s), the Community will formally terminate the negotiations and possibly enter into negotiations with the second
highest-ranking firm, and so on in turn until a mutual agreement is established and the Community awards a
contract. The final form of the contract shall be developed by the Community.
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
III. Schedule of Events
The following Schedule of Events represents the Community’s best estimate of the Schedule that will be followed. All
times indicated are prevailing times in Atlanta, Georgia. The Community reserves the right to adjust the Schedule as
the Community deems necessary.
PHASE I
DATE
a. THE COMMUNITY issues public advertisement of RFQ-484- Mission
Road/West Cherokee Avenue Sidewalk Improvement Project – PI#0021159
3/29/2013
b. Deadline for submission of written questions and requests for clarification
4/5/2013
TIME
----------
2:00 PM
c. Deadline for submission of Statements of Qualifications
4/30/2013
d. THE COMMUNITY completes evaluation and issues notification and other
information to
finalist firms
PHASE II
5/6/2026
e. Deadline for submission of written questions from finalists
5/8/2026
f. Phase II Response of Finalist firms due
5/12/2026
2:00 PM
2:00 PM
2:00 PM
IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required proof of
prequalification shall be submitted as indicated in Section VI.B.4. below. All Submittals will be pre-screened to
verify that the Prime consultant has the required Area Class(es) and that the overall team has the required Area
Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are not met will
be disqualified from further consideration.
Each submittal will require a certification to allow the Community to analyze risks in determining if any Firm should
be ineligible for award. The certification shall cover a wide variety of information. Any firm which responds in any
potentially concerning manner must provide additional information as directed herein for consideration by the
Community to determine if Firm is eligible for award.
B. Project Manager, Key Team Leader(s) and Prime’s Experience and Qualifications – 30%
The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for a
total of thirty (30%) percent of the total evaluation. The following criteria for scoring Phase I of the evaluation
will be utilized to determine which firms are shortlisted:
1. Project Manager education, registration, relevant engineering experience, relevant project management
experience, experience in utilizing the Community specific processes, manuals, or guidance.
2. Key Team Leaders’ education, registration, relevant technical experience, and relevant experience in utilizing
the Community specific processes, manuals, or guidance.
3. Prime Consultant’s experience in delivering projects of similar complexity, size, scope, and function.
C. Project Manager, Key Team Leader(s) and Prime’s Resources and Workload Capacity – 20%
The Selection Committee will evaluate all firms on their Resources availability and Workload Capacity which shall
account for a total of twenty (20%) percent of the total evaluation. The following criteria for scoring the
Resources and Workload Capacity will be utilized to determine which firms are shortlisted:
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
1. Project Manager Workload
2. Workload capacity of Key Team Leader(s)
3. Resources dedicated to delivering project
4. Ability to Meet Project Schedule
V. Selection Criteria for Phase II - Criteria for Evaluation of Technical Approach and Past Performance
A. Technical Approach – 40%
The Selection Committee will evaluate the shortlisted firms (Finalists) on their Technical Approach, which shall
account for a total of forty (40%) percent. The Selection Committee shall utilize the following additional criteria for
scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from Phase I
will be carried forward and combined with the scores from the Phase II to determine the final ranking of
Finalists):
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control, quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit
the firm and project, and your ability and willingness to meet time requirements.
B. Past Performance – 10%
The Selection Committee may consider information provided via references provided for relevant projects,
knowledge any selection committee member has of performance on relevant projects, and performance evaluations
or knowledge presented on the Community projects. The Selection Committee will consider all factors in their
totality and score from 0 to 10 when arriving at a final score for the Past Performance.
VI. Instructions for Content and Preparation of Statements of Qualifications – Phase I Response
The Statements of Qualifications submittal must be submitted in accordance with the instructions provided in
Section VIII, and must be organized, categorized using the same headings (in red), and
numbered and lettered exactly as outlined below, and must be responsive to all requested information.
For the sections in which page number limits are stated, each section with a stated limit must begin on a new
page and end on the last page allowed for the section. It is not allowed to begin new sections on a page allowed
for a previous section, if applicable. This will enable the Community to ensure compliance with the page
limitations.
Cover page –
Each project/contract submittal must have a separate cover page for each copy of each submittal for
each project/contract and each must list the RFQ#, RFQ Title, proposing firm’s full legal name and the
specific project contract being submitted on to include the Project Numbers, PI Numbers, County(ies),
and Description.
A. Administrative Requirements
It is required to submit the information below for each copy of each submittal. This is general information
and will not be scored but may be used to determine eligibility for selection. Under Administrative
Requirements section, only submit the information requested; additional information will be subject to
disqualification of your firm.
1. Basic company information:
a. Company name.
b. Company Headquarter Address.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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