RFQ- Douthit Ferry Road Widening Project – PI#0007494 Right-of-Way Acquisition Services

Date Posted: 3/26/2026
Request for Qualifications
To Provide
Right-of-Way Aquisition Services
RFQ- Douthit Ferry Road Widening Project - PI#0007494
Right-of-Way Acquisition Services
Qualifications Due: April 30, 2026
City of Cartersville Public Works
330 South Erwin Street
Cartersville, GA 30120
v. 9-18-19
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
REQUEST FOR QUALIFICATIONS
RFQ-ROW Acquisition Services
Right-of-Way Acquisition Services
I. General Project Information
A. Overview
The City of Cartersville (the Community) is soliciting Statements of Qualifications (SOQs) from qualified firm(s) to
provide Right-of-Way (ROW) Acquisition Services for the Douthit Ferry Road Widening Project in Cartersville,
Georgia.
This project is funded in part through the Georgia Department of Transportation (GDOT). All services shall comply
with applicable federal and state requirements including the Uniform Relocation Assistance and Real Property
Acquisition Policies Act and GDOT Right-of-Way Manual procedures.
The Community will utilize a Qualifications-Based Selection (QBS) process.
B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.
From the advertisement date of this solicitation until successful respondents are selected and the award is made
official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of the
community including the Commissioner and the Community Board Members, except for the submission of questions
as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any existing work
agreement(s). For violation of this provision, the Community reserves the right to reject the submittal of the
offending respondent.
C. Due to the federal funding, this project will utilize the Georgia Department of Transportation Board's
adopted 16% overall annual goal for DBE participation on all federally funded projects. This goal is not to
be considered as a fixed quota, set aside or preference. The DBE goal can be met by prime contracting,
sub-contracting, joint-venture or mentor/ protege relationship.
The Community will monitor and assess each consultant services submittals for their DBE participation and/or good
faith effort in promoting equity and opportunity in accordance with the state of Georgia, Department of
Transportation DISADVANTAGED BUSINESS ENTERPRISE PROGRAM PLAN. Commented [SJ1]: Name of program corrected.
For more information on the GDOT DBE Program please contact:
Georgia Department of Transportation
Equal Opportunity Division
One Georgia Center, 7th Floor
600 West Peachtree Street, NW
Atlanta, Georgia 30308
Phone: (404) 631-1972
D. Scope of Services
The Consultant shall provide ROW acquisition services only, including coordination, title research, appraisal
coordination, negotiations, easement preparation, relocation assistance (if required), and compliance
documentation. No engineering or design services are included under this contract.
E. Contract Term and Type
The Community anticipates one (1) Project Specific contract to be awarded to one (1) firm, for the project/contract
identified. The Community anticipates that the Contract Type may be Lump Sum, Cost Plus Fixed Fee, Cost per
Unit of Work or Specific Rate of Compensation. As a Project Specific contract, it is the Community's intention that
the Agreements will remain in effect until successful completion of the preliminary engineering phase of the projects,
and may choose to utilize the selected consultant for use on construction revisions as necessary.
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
F. Contract Amount
The Project Specific contract amount will be determined via negotiations with the Community. If the Community is
unable to reach a satisfactory agreement and at reasonable rates to be paid for the services to be provided, the
Community reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations with
the next highest scoring finalist.
II. Selection Method
A. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the Georgia
Procurement Registry (GPR) under RFQ-Douthit Ferry Road Widening Project - PI#0007494 Right-of-Way
Acquisition Services. All firms are responsible for checking the GPR on a regular basis for updates, clarifications,
and announcements. The Community reserves the right to communicate via electronic-mail with the primary contact
listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder
of this RFQ.
B. Phase I - Selection of Finalists
Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this RFQ, the
Selection Committee will review the Experience and Qualifications and Resources and Workload Capacity
listed in Section IV. Selection Criteria for Phase I. The Selection Committee will discuss the top submittals and
the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection
Committee will identify three (3) to five (5) firms which will be shortlisted.
All firms must meet the minimum requirements as listed in Section IV.A. below.
C. Finalist Notification for Phase II
Firms selected and shortlisted as finalists will receive notification and final instructions from the Community
regarding the Phase II - Technical Approach response.
D. Phase II - Finalists Response on Technical Approach and Past Performance
The Community will request a Technical Approach of the three (3) to five (5) finalist firms for the project/contract.
The Community reserves the right to request a presentation/interview on any project/contract as determined in its
best interests; however, this additional requirement shall typically be reserved for the most complex projects. Each
finalist firm shall be notified in writing and informed of the Technical Apprach due date. Any additional detailed
Technical Approach instructions and requirements, beyond that provided in Section V. Selection Criteria for
Phase II, for the finalists will be provided in the Finalist Notification. All members of the Selection Committee will
review the Technical Approach (and will attend the presentation/interview if so chosen). Firms shall not address
any questions, prior to the award announcement, to anyone other than the designated contact.
E. Final Selection
Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by evaluating
the Technical Approach and Past Performance criteria for Phase II. The Selection Committee will discuss the
Finalist's Phase II Responses and the final rankings will be determined.
Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s),
including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking
firm(s), the Community will formally terminate the negotiations and possibly enter into negotiations with the second
highest-ranking firm, and so on in turn until a mutual agreement is established and the Community awards a
contract. The final form of the contract shall be developed by the Community.
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
III. Schedule of Events
The following Schedule of Events represents the Community's best estimate of the Schedule that will be followed. All
times indicated are prevailing times in Atlanta, Georgia. The Community reserves the right to adjust the Schedule as
the Community deems necessary.
PHASE I DATE TIME
a. THE COMMUNITY issues public advertisement of RFQ-484- Mission
3/29/2013 ----------
Road/West Cherokee Avenue Sidewalk Improvement Project - PI#0021159
b. Deadline for submission of written questions and requests for clarification 4/5/2013 2:00 PM
c. Deadline for submission of Statements of Qualifications
4/30/2013 2:00 PM
d. THE COMMUNITY completes evaluation and issues notification and other
information to 5/6/2026
finalist firms
PHASE II
e. Deadline for submission of written questions from finalists 5/8/2026 2:00 PM
f. Phase II Response of Finalist firms due 5/12/2026 2:00 PM
IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required proof of
prequalification shall be submitted as indicated in Section VI.B.4. below. All Submittals will be pre-screened to
verify that the Prime consultant has the required Area Class(es) and that the overall team has the required Area
Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are not met will
be disqualified from further consideration.
Each submittal will require a certification to allow the Community to analyze risks in determining if any Firm should
be ineligible for award. The certification shall cover a wide variety of information. Any firm which responds in any
potentially concerning manner must provide additional information as directed herein for consideration by the
Community to determine if Firm is eligible for award.
B. Project Manager, Key Team Leader(s) and Prime's Experience and Qualifications - 30%
The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for a
total of thirty (30%) percent of the total evaluation. The following criteria for scoring Phase I of the evaluation
will be utilized to determine which firms are shortlisted:
1. Project Manager education, registration, relevant engineering experience, relevant project management
experience, experience in utilizing the Community specific processes, manuals, or guidance.
2. Key Team Leaders' education, registration, relevant technical experience, and relevant experience in utilizing
the Community specific processes, manuals, or guidance.
3. Prime Consultant's experience in delivering projects of similar complexity, size, scope, and function.
C. Project Manager, Key Team Leader(s) and Prime's Resources and Workload Capacity - 20%
The Selection Committee will evaluate all firms on their Resources availability and Workload Capacity which shall
account for a total of twenty (20%) percent of the total evaluation. The following criteria for scoring the
Resources and Workload Capacity will be utilized to determine which firms are shortlisted:
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
1. Project Manager Workload
2. Workload capacity of Key Team Leader(s)
3. Resources dedicated to delivering project
4. Ability to Meet Project Schedule
V. Selection Criteria for Phase II - Criteria for Evaluation of Technical Approach and Past Performance
A. Technical Approach - 40%
The Selection Committee will evaluate the shortlisted firms (Finalists) on their Technical Approach, which shall
account for a total of forty (40%) percent. The Selection Committee shall utilize the following additional criteria for
scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from Phase I
will be carried forward and combined with the scores from the Phase II to determine the final ranking of
Finalists):
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control, quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit
the firm and project, and your ability and willingness to meet time requirements.
B. Past Performance - 10%
The Selection Committee may consider information provided via references provided for relevant projects,
knowledge any selection committee member has of performance on relevant projects, and performance evaluations
or knowledge presented on the Community projects. The Selection Committee will consider all factors in their
totality and score from 0 to 10 when arriving at a final score for the Past Performance.
VI. Instructions for Content and Preparation of Statements of Qualifications - Phase I Response
The Statements of Qualifications submittal must be submitted in accordance with the instructions provided in
Section VIII, and must be organized, categorized using the same headings (in red), and
numbered and lettered exactly as outlined below, and must be responsive to all requested information.
For the sections in which page number limits are stated, each section with a stated limit must begin on a new
page and end on the last page allowed for the section. It is not allowed to begin new sections on a page allowed
for a previous section, if applicable. This will enable the Community to ensure compliance with the page
limitations.
Cover page - Each project/contract submittal must have a separate cover page for each copy of each submittal for
each project/contract and each must list the RFQ#, RFQ Title, proposing firm's full legal name and the
specific project contract being submitted on to include the Project Numbers, PI Numbers, County(ies),
and Description.
A. Administrative Requirements
It is required to submit the information below for each copy of each submittal. This is general information
and will not be scored but may be used to determine eligibility for selection. Under Administrative
Requirements section, only submit the information requested; additional information will be subject to
disqualification of your firm.
1. Basic company information:
a. Company name.
b. Company Headquarter Address.
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
c. Contact Information - Name and all contact information (telephone number(s) and e-mail address) of
primary proposing contact (this will be the individual with whom the Community will direct all
communications).
d. Company website (if available).
e. Georgia Addresses - Identify and provide addresses for the offices located in the State of Georgia.
f. Staff - List the number and disciplines of staff members employed in each office in the State of Georgia.
g. Ownership - Provide form of ownership, including state of residency or incorporation, and number of years
in business. Is the Offeror a sole proprietorship, partnership, corporation, limited liability Corporation, or
other structure?
2. Certification Form - Complete the Certification Form (Exhibit "II" enclosed with RFQ), and provide a notarized
original within the firm's Statement of Qualifications. This is to be submitted for the Prime ONLY.
3. Georgia Security and Immigration Compliance Act Affidavit - Complete the form (Exhibit "III" enclosed with RFQ),
and provide a notarized original within the firm's Statement of Qualifications. This is to be submitted for the
Prime ONLY.
4. Addenda - Signed cover page of any Addenda issued for the Prime ONLY.
B. Experience and Qualifications
1. Project Manager - Provide information pertaining to the project manager, including but not limited to:
a. Education.
b. Registration (if necessary and applicable.)
c. Relevant engineering experience.
d. Relevant project management experience for projects of similar complexity, size, scope, and function.
e. Relevant experience utilizing the Community specific processes, manuals, or guidance (Plan Development
Process, Design Policy, Environmental Procedures Manual, etc.).
This information is limited to two (2) pages maximum.
2. Key Team Leaders - Provide experience of Key Team Leaders (defined as those individuals who oversee
project areas determined as particularly important to each specific project, refer to the Project Description in
Exhibit I, specifically Section 7 for the list of Key Team Leaders for each Project). For each Key Team Leader
identified provide:
a. Education.
b. Registration (if necessary and applicable.)
c. Relevant experience in the applicable resource area of the most relevant projects.
d. Relevant experience utilizing the Community specific processes, manuals, or guidance (PDP, Design
Policy, Environmental Procedures Manual, etc.) which are specific to the key team leader's area.
This information is limited to one (1) page maximum for each Key Team Leader identified in Section 7
of each Exhibit I. Respondents submitting more than one (1) page for each Key Team Leader identified
will be subject to disqualification. Respondents who provide more Key Team Leaders than what is
outlined in the requirement will be subject to disqualification as this would provide an advantage over
firms who complied with the requirement and had the required number of Key Team Leaders.
Respondents who do not provide the required Key Team Leaders will be subject to disqualification as
this does not meet the requirements of the project and therefore would deem the respondent and its
team unqualified for the award.
3. Prime Experience - Provide information on the prime's experience and ability in delivering effective services for
projects of similar complexity, size, scope, and function, which demonstrate the firm's capabilities to provide
services for THE COMMUNITY. For each project, the following information should be provided:
a. Client name, project location and dates during which services were performed.
b. Description of overall project and services performed by your firm.
c. Duration of project services provided by your firm, and overall project budget.
d. Experience utilizing the Community specific processes, manuals, or guidance (PDP, Design Policy,
Environmental Procedures Manual, etc.)
e. Client(s) current contact information including contact names, telephone numbers and email address.
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
f. Involvement of Key Team Leaders on the projects.
This information is limited to two (2) pages maximum.
4. Area Class Summary Form and Notice of Professional Consultant Qualifications - Prime Consultants are
defined as the firm submitting the Statement of Qualifications and the firm with whom the Community will
contract. The Team is defined as the Prime Consultant and their sub-consultants, who are considered team
members. Prime Consultants and their sub-consultant team members must meet the Area Class requirements
listed in Exhibit I for each project on which they apply. In regards to the required Area Classes, for each
project/contract on which they apply, respondents should submit a summary form (example provided in Exhibit
IV) which details the required area classes for the Prime Consultant and all sub-consultants or joint-venture of
consultants on the team listed in the Statement of Qualifications. The area classes and firm's meeting the area
classes listed on the summary form must meet all required area classes or the team will be disqualified. If a
team member's prequalification will expire prior to the due date of the SOQs, documentation must be provided
which shows that the firm has submitted its application for prequalification prior to the SOQ due date. The team
must maintain its prequalification certification in order to be considered eligible for award if selected.
Additionally, respondents should submit the Notice of Professional Consultant Qualifications (for the
Prime Consultant and all sub-consultants for each project) issued by the Community and attach after
the Area Class summary form.
This information is limited to the one (1) page for the Area Class table (unless the project needs require
an extensive list of area classes) and the required Notice of Professional Consultant Qualifications.
C. Resources/Workload Capacity
1. Overall Resources - Provide information regarding the overall resources dedicated to delivering the specific
project, including:
a. Organizational chart which identifies the project manager, prime, Key Team Leaders, support personnel,
and reporting structure. This chart may be submitted on a 11" x 17" page. (Excluded from the page
count)
b. Primary Office - Identify and discuss the primary office which will be responsible for handling the specific
project and the number and types of staff within the office and how this office could benefit the project and
promote efficiency. This information to be included on the one (1) page with the Narrative on
Additional Resource Areas and Ability.
c. Narrative on Additional Resource Areas and Ability - Respondents are to provide information regarding
additional resource areas identified as important to the project, to discuss how the key areas will integrate
and work together on the project, to discuss any information which is pertinent to these areas, to provide a
narrative regarding how the organization of the team, including the PM and Key Team Leaders can deliver
the project on schedule given their workload capacity. (The Community recognizes that some individuals
may be able to meet the schedule while carrying heavier project loads.) Respondents may discuss the
advantages of your team and the abilities of the team members which will enable the project to meet the
proposed schedule as identified in Exhibit I (where applicable). If there is no proposed schedule, discuss
the advantages of the team and the abilities of the team members which will enable the project to move as
expeditiously as possible. Respondents submitting more than the one (1) page allowed (combined
for C1.b. and C1.c.), will be subject to disqualification.
2. Project Manager Commitment Table - Provide a list of ALL projects (the Community, other governments and
private contracts - Information may be validated and any firm determined not to be listing all projects may be
subject to disqualification) on which the proposed project manager is currently committed, to enable the
Community to ascertain the project manager's availability. Utilize a table similar to the following format with a
minimum of all criteria indicated to provide the requested information:
Project PI/Project # for GDOT Role of PM Project Current Phase Current Status of Monthly Time Commented [SJ2]: Changed back to GDOT from THE
Manager Projects/Name of on Project Description of Project Project Commitment in COMMUNITY
Customer for Non-GDOT Hours
Projects
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
3. Key Team Leader Project Commitment Table - Provide a table similar to the below, with a minimum of all criteria
indicated, which identifies ALL projects the Key Team Leaders (refer to the Project Description in Exhibit I,
specifically Section 7 for the list of Key Team Leaders for each Project) are committed on to enable the
Community to ascertain the available capacity.
Key PI/Project # for GDOT Role of Key Project Current Phase Current Status of Monthly Time
Team Projects/Name of Team Description of Project Project Commitment in
Leader Customer for Non-GDOT Leader on Hours
Projects Project
This information is limited to the organization chart (excluded from page count), [one (1) page of text to
include both C1.b. Primary Office and C1.c. Narrative on Additional Resource Areas and Ability], and the
tables.
VII. Instructions for Preparing Technical Approach and Past Performance Response - Phase II Response
The following information will only be requested of the shortlisted firms. The Selection Committee will evaluate
the shortlisted firms using the information provided as requested below (NOTE: Scores from Phase I will be
carried forward to Phase II):
The Phase II response must be submitted in accordance with the instructions provided in Section IX, and must
be organized, categorized using the same headings (in red), and numbered and
lettered exactly as outlined below, and must be responsive to all requested information. For the sections in
which page number limits are stated, each section with a stated limit must begin on a new page and end on the
last page allowed for the section. It is not allowed to begin new sections on a page allowed for a previous
section, if applicable. This will enable the Community to ensure compliance with the page limitations.
Phase II Cover page - Each submittal must have a separate cover page for each copy of each Phase II submittal and
each must indicate the response is for Phase II, list the RFQ#, RFQ Title, proposing firm's full
legal name and the specific project contract being submitted on to include the Project Numbers,
PI Numbers, County(ies), and Description.
A. Technical Approach
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control, quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit
the firm and project, and your ability and willingness to meet time requirements.
This information will be limited to a maximum of three (3) pages.
B. Past Performance
No additional information should be submitted to fulfill this requirement. Information from the relevant
projects listed as well as information on file with the Community will be used to fulfill this requirement.
Past performance may be evaluated through the checking of project references for the proposed project manager
as well as the firm. The Community will check these references at random. For this reason, attention should be
paid to the references provided to ensure that the contact information provided is accurate and the individual
references are reachable. Other past performance information which may be utilized includes the Community
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
consultant performance ratings as well as knowledge that any member of the Selection Committee has pertaining
to the past performance of the firm on any project.
VIII. Instructions for Submittal for Phase I - Statements of Qualifications
A. There is one (1) electronic version submittal required. The Submittal must follow the format and meet the content
requirements identified in Section VI, entitled Instructions for Content and Preparation of Statements of
Qualifications - Phase I Response. See Attachment 1 for a summary of how the submittals should be prepared.
B. Submittals must be typed on standard (812" x 11") paper. The pages should be numbered, however, submittal
pages will be counted by section to determine compliance with page limits. Responses are limited to the page
counts indicated in each section using a minimum of size 11 font. Page counts will be determined by pages with
print on them, not by the physical piece of paper. Each Statement of Qualifications shall be prepared simply and
economically as indicated above. Colored displays, and promotional materials are not desired. Emphasis must be
on completeness, relevance, and clarity of content.
NOTE: Additional pages other than what has been specified above in each section should not be included
and will be grounds for disqualification. Submittals are limited to the information requested in Section VI.
Instructions for Content and Preparation of Statements of Qualifications - Phase I Response only. Hyperlinks or
embedded video are not allowed.
Statements of Qualifications submittals must be a PDF document for each project/contract. Each PDF document
must follow the naming convention for electronic records as follows: the proposing firm's full legal name, RFQ#,
RFQ Title and the specific project contract number being submitted on. To submit your Statement of Qualification,
email Steven Foy, sfoy@cartersvillega.gov, (770) 606-6993. Commented [SJ3]: Reformatted this section to say to email the
submittals directly to Steven Foy. If you would like it submitted a
If a firm is responding to multiple projects/contracts, each submittal must be e-mail separately using the naming different way, please let me know.
convention for electronic records, and email contact provided.
Statements of Qualifications must be received by the Comminuty prior to the deadline indicated in the Schedule
of Events (Section III of RFQ).
No submittals will be accepted after the time and date set for receipt.
All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The
Comminuty is not obligated to any party to reimburse such expenses. All submittals upon receipt become the
property of the Community. Labeling information provided in submittals "proprietary" or "confidential", or any other
designation of restricted use will not protect the information from public view. Subject to the provisions of the Open
Records Act, the details of the proposal documents will remain confidential until final award.
The Community reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if
deemed in the best interest of the State.
C. Questions and Requests for Clarification
Questions about any aspect of the RFQ, or the project, shall be submitted in writing via e-mail to: Steven Foy,
sfoy@cartersvillega.gov , (770) 606-6993. The deadlines for submission of questions relating to the RFQ are the
times and dates shown in the (Schedule of Events- Section III). From the issue date of this solicitation until a
successful proposer is selected and the award is made official and announced, respondents are subject to the
Restriction of Communication in Section I.B.
IX. Instructions for Submittal for Phase II - Technical Approach and Past Performance Response
THESE INSTRUCTIONS ARE INTENDED SOLELY FOR THOSE FIRMS IDENTIFIED AND NOTIFIED AS
FINALISTS. Final Instructions will be provided to the Finalists in the notification.
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RFQ-Douthit FerryWidening Project P.I. 0007494 Right-of-Way Acquisition Services
Please note that each project/contract will follow an individual schedule which meets the availability of each
Selection Committee. For this reason, the Notice to Selected Finalists and resulting Phase II responses may
be on different schedules for each project/contract.
A. There is one (1) electronic version submittal required. The Submittal must follow the format and meet the content
requirements identified in Section VII, entitled Instructions for Preparing Technical Approach and Past
Performance Response - Phase II Response. See Attachment 1 for a summary of how the submittals should
be prepared.
B. Submittals must be typed on standard (812" x 11") paper. The pages should be numbered, however, submittal
pages will be counted by section to determine compliance with page limits. Responses are limited to the page
counts indicated in each section using a minimum of size 11 font. Page counts will be determined by pages with
print on them, not by the physical piece of paper. Each Statement of Qualifications shall be prepared simply and
economically as indicated above. Colored displays, and promotional materials are not desired. Emphasis must be
on completeness, relevance, and clarity of content.
NOTE: Additional pages other than what has been specified above in each section should not be included and will
be grounds for disqualification. Submittals are limited to the information requested in Section VII. Instructions for
Preparing Technical Approach and Past Performance Response-Phase II Response only. Hyperlinks or embedded
video are not allowed.
C. Technical Approach submittal must be a PDF document for each project/contract. Each PDF document must follow
the naming convention for electronic records as follows: the proposing firm's full legal name, RFQ#, RFQ Title and
the specific project contract being submitted on. To submit your Technical Approach email Steven Foy,
sfoy@cartersvillega.gov , (770) 606-6993.
If a firm is responding to multiple projects/contracts, each submittal must be e-mail separately using the naming
convention for electronic records, and email contact provided.
Technical Approach must be received by the Community prior to the deadline indicated in Notice to Selected
Finalists.
No submittals will be accepted after the time and date set for receipt.
All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The
Community is not obligated to any party to reimburse such expenses. All submittals upon receipt become the
property of the Community. Labeling information provided in submittals "proprietary" or "confidential", or any other
designation of restricted use will not protect the information from public view. Subject to the provisions of the Open
Records Act, the details of the proposal documents will remain confidential until final award.
The Community reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if
deemed in the best interest of the State.
No submittals will be accepted after the time and date set for receipt.
Responses submitted via facsimile or e-mail will be rejected. All expenses for preparing and submitting responses
are the sole cost of the party submitting the response. The Community is not obligated to any party to reimburse
such expenses. All submittals upon receipt become the property of the Community. Labeling information provided
in submittals "proprietary" or "confidential", or any other designation of restricted use will not protect the information
from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will
remain confidential until final award.
The Community reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if
deemed in the best interest of the State.
D. Questions and Requests for Clarification
Questions about any aspect of the Phase II Response for Finalists, shall be submitted in writing via e-mail to: Steven
Foy, sfoy@cartersvillega.gov, (770) 606-6993, or as directed in the Notice to Selected Finalists, if different.
The deadlines for submission of questions relating to the Phase II Response will be identified in the Notice to
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