RFQ Document RFQ-PC-0015-25R2 Furnish and Deliver Continental Washer Dryer Washer  Or Equivalent

SOMERSET COUNTY PARK COMMISSION
PURCHASING DIVISION PO BOX 3000 - 20 GROVE STREET
PHONE: (908) 231-7043
MELISSA A. KOSENSKY, QPA, SOMERSET COUNTY ADMIN ISTRATION BUILDING Fax: (908) 575-3917
CCPO, RPPO SOMERVILLE, NJ 0 8876 - 1262
Purchasing Agent
NOTICE
REQUEST FOR QUOTATIONS
Sealed responses will be received by the Purchasing Agent for the Somerset County Park Commission
on August 4, 2026 at 3:30 PM prevailing time in the Purchasing Division, Somerset County
Administration Building, 20 Grove St., Somerville, NJ 08876 at which time and place responses will be
opened for:
Furnish and Deliver a Continental Washer, Dryer and Leg Kit or Equivalent to the Somerset
County Park Commission
Contract #: RFQ-PC-0015-25R2
RFQ responses must be made on the standard proposal forms, be enclosed in a sealed package bearing
the name and address of the respondent and the "RFQ TITLE NAME & CONTRACT #" on the outside,
addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.
Specifications and instruction to respondents may be obtained at the County Purchasing Office or the
Somerset County Park Commission website at www.somersetcountyparks.org and on the Somerset
County website www.co.somerset.nj.us/notice.html.
Any RFQ Addenda will be issued on the website, and processed in accordance with N.J.S.A. 40A:11-
23(c)(1). All interested respondents should check the website from now through RFQ opening. It is
the sole responsibility of the respondent to be knowledgeable of all addenda related to this
procurement.
Bidders shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.
Melissa A. Kosensky, QPA, CCPO, RPPO
Purchasing Agent
Publication Date: July 20, 2026
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1. Introduction
The Somerset County Park Commission requires formal quotations to Furnish and Deliver a
Continental Washer, Dryer and Leg Kit or Equivalent to the Somerset County Park Commission to
the Stable at Lord Stirling Park, 256 South Maple Ave., Basking Ridge, NJ 07920.
2. Administrative Conditions and Requirements
The following items express the administrative conditions and requirements of this quotation
solicitation process, the subsequent Purchase Order and goods and or services delivery. Any
proposed change, modification, or exception to these conditions and requirements may be the basis
for the County of Somerset and the Somerset County Park Commission, hereinafter referred to as
owners, to determine the quote as non-responsive and will be a factor in the determination of an
award of a Purchase Order. The contents of the quote of the successful Respondent, as accepted by
the owner, will become part of any Purchase Order awarded as a result of this solicitation.
2.1 Schedule
The dates established for respondent proposals, proposal review, contractor selection and
project initiation are:
1. Release of RFQ July 20, 2026
2. Proposal Due Date August 4, 2026 at 3:30 PM
3. Evaluation Completed August 2026
2.2 Proposal Submission Information
Submission Date and Time:
August 5, 2026 at 3:00 PM
One (1) Original signed in ink and one (1) copy of the RFQ response.
Three (3) ring binders or elaborate binding is unnecessary.
Submission Office:
Office of the Purchasing Agent
Administration Building - 3rd Floor
20 Grove Street
Somerville, NJ 08876
Clearly mark the submittal package with the title of this RFQ and the name of the responding
firm, addressed to the Purchasing Agent. The original quote/proposal shall be signed in ink
and marked to distinguish it from the one (1) copy. Faxed or emailed proposals will
NOT be accepted.
Only those RFQ responses received prior to or on the submission date and time will be
considered. Responses delivered before the submission date and time specified above may
be withdrawn upon written application of the respondent who shall be required to produce
evidence showing that the individual is or represents the principal or principals involved in
the proposal. After the submission date and time specified above, responses must remain
firm for a period of sixty (60) days.
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2.3 Using Department
Somerset County Park Commission
355 Milltown Road
Bridgewater, NJ 08807
2.4 County Representative for this Solicitation
Please direct all questions in writing to:
Melissa A. Kosensky, QPA, CCPO, RPPO
Purchasing Agent
Voice: (908) 231-7043
Fax: (908) 575-3917
Email: PurchasingDiv@co.somerset.nj.us
Questions by prospective respondents concerning this RFQ may be addressed to Melissa A.
Kosensky, QPA, CCPO, RPPO, Purchasing Agent for the Somerset County Park Commission in
writing via fax at 908-575-3917 or by email: PurchasingDiv@co.somerset.nj.us. Please note
the aforementioned contact is authorized only to direct the attention of prospective
respondents to various portions of the requirements so that they may read and interpret
each portion for themselves. NO employee of the Somerset County Park Commission is
authorized to give interpretations of any portion of this RFQ or to give information as to the
requirements for the RFQ in addition to that already contained in the RFQ unless as a formal
addenda.
Interpretations of the RFQ or additional information as to its requirements, when necessary,
shall be communicated to prospective respondents only by written addendum issued by the
Purchasing Agent of the Somerset County Park Commission.
Please identify the contract name, number and note Request for Information as the subject
line when submitting a request by fax or email.
2.5 Interpretations and Addenda
Respondents are expected to examine the RFQ with care and observe all its requirements.
All questions about the meaning or intent of this RFQ, all interpretations and clarifications
considered necessary by the owner's representative in response to such comments and
questions will be issued by Addenda posted to website and mailed or delivered to all parties
recorded as having received the RFQ package. Only comments and questions responded to
by formal written Addenda will be binding. Oral interpretations, statements or clarifications
are without legal effect.
2.6 Quantities of Estimate
Wherever the estimated quantities of work to be done are shown in any section of this RFQ,
including the Proposal Cost Form, they are given for use in comparing proposals. The owner
especially reserves the right (except as herein otherwise specifically limited) to increase or
diminish the quantities as may be deemed reasonably necessary or desirable by the owner
to complete the work detailed by the contract. Such increase or diminution shall in no way
violate this contract, nor shall any such increase or diminution give cause for claims or
liability for damages.
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2.7 Cost Liability and Additional Costs
The owner assumes no responsibility and liability for costs incurred by the Respondents prior
to the issuance of an agreement. The liability of the owner shall be limited to the terms and
conditions of the contract.
Respondents will assume responsibility for all costs not stated in their proposals. All unit
rates either stated in the proposal or used as a basis for its pricing are required to be all-
inclusive. Additional charges, unless incurred for additional work performed by request of
the owner as noted in 2.6, are not to be billed and will not be paid.
2.8 Statutory and Other Requirements
2.8.1 Compliance with Laws
Any contract entered into between the contractor and the owner must be in accordance with
and subject to compliance by both parties with the New Jersey Local Public Contracts Law.
The contractor must agree to comply with the non-discrimination provisions and all other
laws and regulations applicable to the performance of services there under. The respondent
shall sign and acknowledge such forms and certificates as may be required by this section.
2.8.2 Mandatory EEO/Affirmative Action Evidence - N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17-27 et seq.
No firm may be issued a contract unless it complies with the affirmative action provisions of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of
Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The
contract will include the language included as attachment A in this specification.
1. Goods, Professional Services and Service Contracts
Each contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
i. A Letter of Federal Approval indicating that the vendor is under an existing federally
approved or sanctioned affirmative action program. A copy of the letter must be
provided by the vendor to the Public Agency and Division. This approval letter is valid
for one year from the date of issuance.
ii. A Certificate of Employee Information Report (hereafter "Certificate"), issued in
accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the
Certificate to the Public Agency as evidence of its compliance with the regulations.
The Certificate represents the review and approval of the vendor's Employee
Information Report, Form AA-302 by the Division
iii. The successful respondent shall complete an Initial Employee Report, Form AA-302
and submit it to the Division with a check or money order for $150.00 made payable
to "Treasurer, State of New Jersey" www.state.nj.us/treasury/contract_compliance
2.8.3 Americans with Disabilities Act of 1990 - 42 U.S.C. S121 01 et seq.
Discrimination on the basis of disability in contracting for the delivery of services is
prohibited. Respondents are required to read American with Disabilities language that is
part of the documents attached hereto and agree that the provisions of Title II of the Act are
made part of the contract. The contractor is obligated to comply with the Act and hold the
owner harmless.
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2.8.4 Ownership Disclosure - N.J.S.A. 52:25-24.2 (P.L. 1977 c.33)
In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership,
limited liability corporation, limited liability partnership, Subchapter S corporation or sole
proprietorship, shall be awarded a contract, unless prior to the receipt of the RFQ
response/bid or accompanying the RFQ response/bid of the corporation, partnership, limited
partnership, limited liability corporation, limited liability partnership, subchapter S
corporation or sole proprietorship, there is submitted to the Somerset County Park
Commission a statement setting forth the names and addresses of all stockholders who own
10% or more of the stock, of any class or of all individual partners who own a 10% or
greater interest in the corporation, partnership, limited partnership, limited liability
corporation, limited liability partnership, Subchapter S corporation or sole proprietorship. If
one or more such stockholder or partner is itself a corporation or partnership, the
stockholders holding 10% or more of that corporation's stock, or the individual partners
owning 10% or greater interest in that partnership, as the case may be, shall also be listed.
The disclosure shall be continued until names and addresses of every non-corporate
stockholder and individual partner, exceeding the 10% ownership criteria established in this
act has been listed. The form shall be signed and submitted with the RFQ proposal/bid
whether or not a stockholder or partner owns less than 10% of the business submitting the
RFQ proposal/bid. Failure to comply requires mandatory rejection of the RFQ proposal/bid.
The Respondent shall complete and submit the form of statement that is included in this
RFQ.
2.8.5 Non-Collusion Affidavit - N.J.S.A. 52:34-15
The Non-Collusion Affidavit, which is part of this RFQ, shall be properly executed and
submitted with the RFQ response.
2.8.6 Proof of N.J. Business Registration Certificate - N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, Somerset County ("Contracting Agency") is prohibited from
entering into a contract with an entity unless the bidder/proposer/contractor, and each
subcontractor that is required by law to be named in a bid/proposal/contract has a valid
Business Registration Certificate on file with the Division of Revenue and Enterprise Services
within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency
with its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the
bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract,
purchase order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under
the contract, and each of their affiliates, shall collect and remit to the Director of the
Division of Taxation in the Department of Treasury, the use tax due pursuant to the
Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal
property delivered in the State. Any questions in this regard can be directed to the
Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at
www.state.nj.us/treasury/revenue/busregcert.shtml.
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Before final payment is made under the contract, the contractor shall submit to the
Contracting Agency a complete and accurate list of all subcontractors used and their
addresses.
Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a
business registration as required, or that provides false business registration information,
shall be liable for a penalty of $25.00 for each day of violation, not to exceed $50,000, for
each proof of business registration not properly provided under a contract with a contracting
agency.
Emergency Purchases or Contracts
For purchases of an emergent nature, the contractor shall provide its Business Registration
Certificate within two weeks from the date of purchase or execution of the contract or prior
to payment for goods or services, whichever is earlier.
2.8.7 "Pay to Play" - Notice of Disclosure Requirement
Business entities are advised of their responsibility to file an annual disclosure statement of
political contributions with the New Jersey Election Law Enforcement Commission (ELEC)
pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public
entities in a calendar year. Business entities are responsible for determining if filing is
necessary. Additional information on this requirement is available from ELEC at 888-313-
3532 or at www.elec.state.nj.us.
2.8.8 Assign, Sublet or Transfer Any Rights/Interests
Neither the owner nor the Contractor shall assign, sublet, or transfer any rights or interest in
this Agreement without the prior written consent of the other party. Unless specifically
stated to the contrary, in writing, prior to an assignment, no assignment will release or
discharge the assignor from any duty or responsibility under this Agreement. Nothing herein
shall be construed to give any rights or benefits to anyone other than the owner and the
Contractor.
2.8.9 Insurance and Indemnification
If it becomes necessary for the contractor, either as principal or by agent or employee, to
enter upon the premises or property of the owner in order to construct, erect, inspect, make
delivery or remove property hereunder, the contractor hereby covenants and agrees to take
use, provide and make all proper, necessary and sufficient precautions, safeguards, and
protection against the occurrence of happenings of any accident, injuries, damages, or hurt
to person or property during the course of the work herein covered and be his/her sole
responsibility.
The contractor shall maintain sufficient insurance to protect against all claims under Workers
Compensation, General Liability and Automobile and shall be subject to approval for
adequacy of protection and certificates of such insurance shall be provided.
Indemnification
The contractor agrees to indemnify and save harmless the owner, its officers, agents and
employees, hereinafter referred to as indemnitees, from all suits, including attorney's fees
and costs of litigation, actions, loss damage, expense, cost of claims, of any character or on
account of any act, claim or amount arising or recovered under Worker's Compensation law,
or arising out of failure of the Contractor or those acting under Contractor to conform to any
statutes, ordinances, regulations, law or court decree. It is the intent of the parties to this
contract that the indemnities shall, in all instances, except for loss or damage resulting from
the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of
any nature whatsoever.
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Insurance Requirements:
Worker's Compensation and Employer's Liability Insurance
This insurance shall be maintained in full force during the life of this contract by the
contractor covering all employees engaged in performance of this contract pursuant to
N.J.S.A. 34:15-12(a) and N.J.A.C. 12:235-1.6. Minimum Employer's Liability $1,000,000.00.
General Liability Insurance
This insurance shall have limits of not less than $3,000,000.00 any one person and
$3,000,000.00 any one accident for bodily injury and $3,000,000.00 aggregate for property
damage, and shall be maintained in force during the life of the contract.
Automobile Liability Insurance
This insurance covering contractor for claims arising from owned, hired and non-owned
vehicles with limits of not less than $3,000,000.00 any one person and $3,000,000.00 any
one accident for bodily injury and $3,000,000.00 each accident for property damage, shall
be maintained in force during the life of this contract by the contractor.
Professional Liability/Malpractice Insurance Policy (if applicable)
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and
assurance that each such policy for each staff member remains full and in effect while
providing services for owner.
The contractor shall provide the owner with a Certificate of Insurance naming the Somerset
County Park Commission as additionally insured, evidencing the existence of required
insurance prior to the commission of work. Said insurance must include coverage for
complete operations, contractual insurance and independent contractor or subcontractor
insurance, where and if applicable.
Errors and Omissions Insurance
A. The contractor shall purchase and maintain during the entire period of this contract,
errors and omissions insurance that shall protect the contractor and the Somerset County
Park Commission from any and all claims that may arise out of or result from the
contractor's performance of this contract. Specifically, the errors and omissions
insurance shall have limits of not less than $2,000,000.00 dollars per occurrence and
$4,000,000.00 dollars in the aggregate.
B. Certificates of the Required Insurance
Certificates as listed above shall be submitted along with the contract as
evidence covering Errors and Omissions insurance. Such coverage shall be with
acceptable insurance companies operating on an admitted basis in the State of New
Jersey.
The contractor shall provide the Somerset County Park Commission with a Certificate of
Insurance naming the Park Commission, its employees, officers, and agents as
additionally insured, and evidencing the existence of required insurance prior to the
commission of work.
Somerset County Park Commission will not accept Mutual Limitation of Liability terms.
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2.8.10 Health Insurance Portability and Accountability Act of 1996 - HIPAA
(If Applicable)
Both parties agree to comply with all requirements of the Federal Health Insurance
Portability and Accountability Act of 1996 ("HIPAA") as maybe amended from time to time,
and the corresponding HIPAA regulations for the confidentiality and security of medical
information.
The Contractor shall:
* Not use or disclose protected health information other than as permitted or required by
law
* Use appropriate safeguards to protect the confidentiality of the information
* Report any use or disclosure not permitted
The contractor, by execution of the contract, shall thereby indemnify and hold the owner
harmless from any and all liabilities, claims, actions, costs and penalties which may be
incurred as the result of the failure of the contractor to comply with the requirements of the
Health Insurance Portability and Accountability Act (HIPAA) or any other statute or case law
protecting the privacy of persons using its services.
2.8.11 Proof of Licensure
Proof of licensure for providing Services in the State of New Jersey, for either the firm or the
person responsible for the work, shall be provided as required.
2.8.12 Disclosure of Investment Activities in Iran - P.L. 2012, c. 25
P.L. 2012, c.25 prohibits State and local public contracts with persons or entities engaging in
certain investment activities in energy or finance sectors of Iran. Bidders must indicate if
they comply with the law by certifying the form. Pursuant to N.J.S.A. 40A:11-2.1 the
County is required to notify the New Jersey Attorney General if it determines a false
certification has been submitted.
2.8.13 New Jersey Prevailing Wage Act - N.J.S.A. 34:11-56.25 et seq.
Pursuant to N.J.S.A. 34:11-56.25 et seq, contractors on projects for public work shall adhere
to all requirements of the New Jersey Prevailing Wage Act. The contractor shall be required
to submit a certified payroll record to the owner within ten (10) days of the payment of
wages. The contractor is also responsible for obtaining and submitting all subcontractors'
certified payroll records within the aforementioned time period. The contractor shall submit
said certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). It is the contractor's
responsibility to obtain any additional copies of the certified payroll form to be submitted by
contacting the New Jersey Department of Labor and Workforce Development, Division of
Workplace Standards. Additional information is available at
https://www.nj.gov/labor/wagehour/wagerate/wage_rates.html .
2.8.14 The Public Works Contractor Registration Act-N.J.S.A. 34:11-56.48
et seq.
N.J.S.A. 34:11-56.48 et seq. requires that a general or prime contractor and any listed
subcontractors named in the contractor's bid proposal shall possess a certificate at the time
the bid proposal is submitted. After bid proposals are received and prior to award of
contract, the successful contractor shall submit a copy of the contractor's certification along
with those of all listed subcontractors. All non-listed subcontractors and lower tier sub-
subcontractors shall be registered prior to starting work on the project. It is the general
contractor's responsibility that all non-listed sub-contractors at any tier have their certificate
prior to starting work on the job.
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Under the law a "contractor" is "a person, partnership, association, joint stock company,
trust, corporation or other legal business entity or successor thereof who enters into a
contract" which is subject to the provisions of the New Jersey Prevailing Wage Act (N.J.S.A.
34: 11-56.25, et seq.) It applies to contractors based in New Jersey or in another state.
The law defines "public works projects" as contracts for "public work" as defined in the
Prevailing Wage statue (N.J.S.A. 34:11-56.25(5)). The term means:
* "Construction, reconstruction, demolition, alteration, or repair work, or maintenance
work, including painting and decorating, done under contract and paid for in whole or
in part out of the funds of a public body, except work performed under a
rehabilitation program.
* "Public work" shall also mean construction, reconstruction, demolition, alteration, or
repair work, done on any property or premises, whether or not the work is paid for
from public funds..."
* "Maintenance work" means the repair of existing facilities when the size, type or
extent of such facilities is not thereby changed or increased. While "maintenance"
includes painting and decorating and is covered under the law, it does not include
work such as routine landscape maintenance or janitorial services.
To register, a contractor must provide the State Department of Labor and Workforce
Development with a full and accurately completed application form. The form is available
online at https://www.nj.gov/labor/wagehour/regperm/pw_cont_reg.html.
N.J.S.A. 34:11-56.55 specifically prohibits accepting applications for registration as a
substitute for a certificate or registration.
Effective May 1, 2019 a Supplement to the PWCR application must be completed for all new
and renewal applications. The Supplement pertains specifically to participation in a
registered apprenticeship program and possession of all licenses, registrations or certificates
required by State law.
2.9 Public Emergency
In the event of a Public Emergency declared at the Local, State or Federal Level, if the owner
opts to extend terms and conditions of this RFQ, the contractor agrees to extend the terms
and conditions of this RFQ, whether existing, expiring or expired no longer than six months,
for goods and/or services for the duration of the emergency. In the event the original
contractor cannot meet this requirement, the owner may solicit the goods and/or services
from any respondent on this contract.
2.10 Multiple Proposals Not Accepted
More than one proposal from an individual, a firm or partnership, a corporation or
association under the same or different names shall not be considered.
2.11 Subcontractors
The owner will consider the primary contractor to be the sole point of contact with regard to
contract matters. The primary contractor will be required to assume sole responsibility for
delivery of all services.
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2.11.1 Use of Sub-consultants
Respondent may find it advantageous to include sub-consultants in their proposal. Such an
arrangement is acceptable provided that the relationship between firms is clearly defined
and the method of maintaining proper project management and oversight is described within
the proposal. The use of sub-consultants is left to the discretion of respondent, provided
that the criteria of adequate capability in all areas of the scope of work is met. Any sub-
consultants must be identified in the same manner as the primary consultant.
2.12 Failure to Enter Contract
Should the respondent, to whom the contract is awarded, fail to enter into a contract within
ten (10) days, Sundays and holidays excepted, the owner may then, at its option, accept the
proposal of another respondent.
2.13 Commencement of Work
The contractor agrees to commence work after the date of award by the owner and upon
notice from the using department.
2.14 Time of Completion
It is hereby understood and mutually agreed, by and between the respondent and the
owner, that the date on which the work shall be substantially complete as specified in the
RFQ is an essential condition of this contract. It is further mutually understood and agreed
that the work and contract time embraced in this Contract shall commence on the date
specified and that the resulting contract shall be completed in sequence and time frames
identified by the owner.
The respondent agrees that said services shall be processed regularly, diligently, and
uninterruptedly at such rate of progress as will ensure full completion thereof within the time
specified. It is expressly understood and agreed, by and between the respondent and the
owner, that the time of completion of the services described herein is a reasonable time for
the completion of it.
2.15 Termination of Contract
If, through any cause, the contractor shall fail to fulfill in a timely and proper manner
obligations under the Contract or if the contractor violates any requirements of the Contract,
the owner shall thereupon have the right to terminate the Contract by giving written notice
to the contractor of such termination at least thirty (30) days prior to the proposed effective
date of the termination. Such termination shall relieve the owner of any obligation for the
balances to the contractor of any sum or sums set forth in the Contract.
The contractor agrees to indemnify and hold the owner harmless from any liability to
subcontractors/suppliers concerning payment for work performed or goods supplied arising
out of the lawful termination of the Contract by the owner under this provision.
In case of default by the contractor, the owner may procure the articles or services from
other sources and hold the contractor responsible for any excess cost occasioned thereby.
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