RFQ #2026-326-002 Design of Intersection Peeksville at Leguin Mill Road

City of Locust Grove
PO Box 900 - Locust Grove, GA 30248
Phone: 770-957-5043
Fax: 866-364-0996
Website: www.locustgrove-ga.gov
REQUEST FOR QUALIFICATIONS
Sealed Envelope shall be marked with the following information:
RFQ # 2026-326-002
Design Services for Peeksville Road at Leguin Mill Road
Due Date and Time: June 11, 2026, 2:00 PM
SCHEDULE OF EVENTS FOR
RFQ# 2026-326-002
Non-Mandatory Pre-Bid Conference None
Deadline for requests for clarifications and questions. Any possible exceptions to
the bid specifications and/or terms and conditions should be addressed during
4:00 PM
this phase. These requests will be answered in an addendum and must be submitted
May 18, 2026
through the City's Bids/RFQs page: Bidding Opportunities site at
(https://www.locustgrove-ga.gov/working-here/bidding-opportunities).
*Deadline for first addendum, if required, posted on City's Bids/RFQs Page at: 5:00 PM
Bidding Opportunities site at (https://www.locustgrove-ga.gov/working- June 1, 2026
here/bidding-opportunities).
Sealed qualifications will be accepted until the due date and time. Any late submittals
received will not be considered. Submittals may be delivered by mail, common
2:00 PM
carrier, or in person to City of Locust Grove - Bert Foster, PO Box 900 (Mail) /
June 11, 2026
3644 Highway 42 (Delivery), Locust Grove, GA 30248.
THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD
COMPANY NAME: DATE:
MAILING ADDRESS: PHONE:
FAX:
CITY:
STATE: ZIP: SSN OR FEDERAL
TAX ID:
EMAIL: TITLE OF AUTHORIZED
REPRESENTATIVE:
PRINTED NAME: AUTHORIZED SIGNATURE:
*The posting of additional addenda may be required, and it is the responsibility of the Proposer to
ensure that they review the City's website for any additional addenda, and that they submit
acknowledgement of all applicable addenda (on the included form) with their solicitation. Proposers
should not expect to be individually notified by City of Locust Grove.
RFQ # 2026-326-002 Design Services for Peeksville Road @ Leguin Mill Road/Jubilee Blvd. Page 1 of 39

RFQ # 2026-326-002
Design Services for Peeksville Road at Leguin Mill Road
Due Date and Time: June 11, 2025, 2:00 PM
TABLE OF CONTENTS Page
SECTION I - GENERAL OVERVIEW
A - PURPOSE 3
B - GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS 3-15
SECTION II - SPECIFICATIONS
A - SCOPE OF WORK 16
B - PROJECT LIMITS AND OVERVIEW 16
C - GENERAL SCOPE OF SERVICES 16
D - SCOPE OF CONSULTANT SERVICES 16-17
E - SURVEY SPECIFICATIONS 18-19
F - CONCEPTUAL DESIGN 19
G - PRELIMINARY PLAN REQUIREMENTS 21-22
H - FINAL CONSTRUCTION PLAN REQUIREMENTS 21-22
I - FINAL RIGHT-OF-WAY PLAT REQUIREMENTS 22-22
J - DRAINAGE DESIGN GUIDELINES 22
K - SUBMITTALS 22-23
L - REQUIRED AREA CLASSES 23-24
N - INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS 22-26
O - SELECTION METHOD 26
SECTION III - EVALUATION AND SELECTION CRITERIA 27
SECTION IV - FORMS
CERTIFICATION FORM 28
STANDARD CONTRACT 29
BID AUTHORIZATION AFFIDAVIT 30
NON-CONFLICT OF INTEREST 31
GA SECURITY & IMMIGRATION COMPLIANCE AFFIDAVIT 32
LIST OF SUBCONTRACTORS 33
COVENANT OF NON-DISCRIMINATION FORM 34
PROJECT SCHEDULE 35
CHECKLIST FOR RFQ 36-38
SECTION V - REQUEST FOR QUALIFICATIONS LABEL 39
RFQ # 2026-326-002 Design Services for Peeksville Road @ Leguin Mill Road/Jubilee Blvd. Page 2 of 39

SECTION I - GENERAL OVERVIEW
A. PURPOSE
The Locust Grove City Council is requesting non-cost technical proposals from qualified
consultants to design the intersection improvement of Peeksville Road at Leguin Mill Road
(and Jubilee Boulevard). This project is to be funded partially by City's SPLOST VI Program
along with Henry County SPLOST VI. The Consultant shall furnish all labor, materials,
equipment, and services required to fulfill the terms and conditions of this bid. Submittals
will only be considered by those firms and subcontractors currently pre-qualified with
the Georgia Department of Transportation.
B. GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS
1. Qualifications Submission
a. These instructions will bind firms to terms and conditions herein set forth, except as
specifically stated otherwise in special contract terms with any individual qualifications.
These instructions are to be considered an integral part of the submittals.
b. Qualification documents may be submitted by mail, common carrier or delivered in
person. Emailed or faxed submittals are not acceptable. It shall be the duty of each
proposer to ensure that their qualification documents are delivered within the time and
at the place prescribed in this document. Qualifications received prior to the time fixed
in this document will be securely kept unopened. A date/time stamp will be affixed to
the envelope/package immediately upon its arrival to the Purchasing Department. Any
submittals received at the office designated in this document after the exact time and
date specified, will not be considered. If a late submittal is received via carrier, it will be
marked "late" and will not be opened. If a late submittal is hand delivered, it will be
returned unopened to the presenter.
c. At the date and time specified for the opening of the qualifications, the submittals shall
be publicly opened, and the list of respondents will be read aloud.
d. The documents must be submitted in a sealed envelope/parcel and mailed or delivered
on or before the date and time stated in this document to:
City of Locust Grove - Bert Foster
PO Box 900 (Mail)
3644 Highway 42 (Delivery)
Locust Grove, Georgia 30248
RFQ # 2026-326-002
Design Services for Peeksville Road @ Leguin Mill Road/Jubilee Blvd.
e. The Submittal Checklist must be reviewed and the Proposer is to comply with the order
of the submittal of documents. This document along with the cover page (page 1) is to
be included with the qualification documents.
f. The following items are to be included if proposals are submitted by mail, common
carrier or delivered in person:
* One (1) unbound clearly marked "Original," of the qualification documents
* Four (4) bound complete copies (not to exceed a 1/2" capacity ring binder)
identical to the original qualification documents, and
* One (1) digital version in PDF format on a USB flash drive identical to the
original qualification documents. The USB flash drive should be labeled with the
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RFQ number and proposer's name.
g. All qualification documents must be manually signed and filled out legibly (typewritten
or printed in ink) with all changes or corrections initialed by the person signing the
proposal.
h. If descriptive literature is attached to the qualifications, your firm's name must be on all
sheets submitted.
i. All qualifications submitted shall be deemed to have been made with full knowledge of
all terms, conditions, and requirements contained in this request. The failure or omission
of any firm to examine any form, instrument or document shall in no way relieve any
firm from obligations in respect to the submittal or the compliance of the terms,
conditions and requirements of the submittals.
j. Individual consultants shall provide their Social Security number and proprietorships,
partnerships and corporations shall provide their Federal Employer Identification
number on page one of this document and a completed W9 form is to be submitted with
the qualification documents.
k. The authorized representative whose signature will appear on the documents submitted
certifies that the firm has carefully examined the instructions of this request for
qualifications and the terms and specifications applicable to and made a part of this
submittal.
l. Any documentation submitted with or in support of a firm's qualifications shall become
subject to public inspection under the Georgia Open Records Act. Labeling such
information "Confidential", "Proprietary", or in any other manner shall not protect this
material from public inspection upon request. All records become subject to public
inspection only after award of the contract or purchase order.
2. Preparation of Proposals
a. Negligence on the part of the proposer in preparing the proposal confers no right for
withdrawal or modification in any way after the deadline for the proposal opening.
b. Unit price must be shown on the Proposal Cost Submittal Form in this document. All
proposals should be tabulated, totaled and checked for accuracy. The unit price will
prevail in case of errors.
c. All product, equipment, article or material must be new and unused or current
production. No reconditioned or used item(s) will be accepted except as specifically
requested herein. Units that are classified as prototype or discontinued models are not
acceptable.
d. Samples of items, when required, must be submitted within the time specified and unless
otherwise specified by the City, at no expense to the City. Unless otherwise specified,
samples will be returned at the proposer's request and expense if items are not destroyed
by testing.
e. Full identification of each item proposal upon, including brand name, model, catalog
number, etc., must be furnished to identify exactly what the proposer is offering.
Whenever an article or material is defined by describing a proprietary product or by
using the name of a manufacturer, the term "or equal" if not inserted shall be implied.
The specified article or material shall be understood as indicating the type, function,
minimum standard of design, efficiency and quality desired and shall not be construed as
to exclude other manufactured products of comparable quality, design and efficiency.
In the event that any equivalent version is proposed, prospective proposers are herewith
advised that precise, adequate, and documented evidence of equivalency in performance,
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stability, and operational efficiency should be submitted with the proposal for further
consideration. Final determination of equivalency will be determined by City of Locust
Grove.
3. Clarification and Communication to City Concerning Proposal
a. From time to time, the City may have to release written changes to a solicitation.
These formal written changes are called addendum or if multiple, Addenda. It is the
responsibility of the Proposer to ensure that they have all applicable addenda
prior to the proposal submission. Therefore, we encourage all Bidders to
frequently review the City's Bidding Opportunities site at
(https://www.locustgrove-ga.gov/working-here/bidding-opportunities).
All addenda forms must be signed and submitted with the proposal. Failure to
respond and acknowledge any addenda, even after the proposal opening, shall
result in a non-responsive proposal.
b. The successful firm's proposal and all addenda will become a part of the agreement
resulting from this document.
c. Proposers seeking an award of a City contract shall not initiate or continue any verbal
or written communication regarding a solicitation with any City officer, elected
official, employee or other City representative without permission of the Purchasing
Department between the date of the issuance of the solicitation and the date of the final
contract award by the City Council. Violations will be reviewed by the Purchasing
Director. If determined that such communication has compromised the competitive
process, the offer submitted by the individual, firm or business shall be disqualified from
consideration for award. EXCEPTION to the above would be emailing request for
clarification and/or questions to the City's Bidding Opportunities site at
(https://www.locustgrove-ga.gov/working-here/bidding-opportunities). (These requests
will be answered in an addendum. Please see schedule of events.)
4. Pre-Proposal Conference
The Pre-Proposal Conference or any other information session (if indicated in the schedule of
events) will be held at the offices referred to in the "Schedule of Events" of this RFQ. Unless
indicated otherwise, attendance is not mandatory; although suppliers are strongly encouraged
to attend. However, in the event the conference has been identified as mandatory, then a
representative of the supplier must attend the conference in its entirety to be considered eligible
for contract award.
5. Rejection and Withdrawal of Proposals
a. Withdrawal of Proposal due to errors, the supplier has up to forty-eight (48) hours to
notify the Purchasing Department of an obvious clerical error made in calculation of
proposal in order to withdraw a proposal after proposal opening. Withdrawal of proposal
for this reason must be done in writing within the forty-eight hour period.
b. The City will make a recommendation of the proposal to the City Council within 60
days from date of the opening, unless the successful Bidder agrees in writing to a longer
period for the award.
c. The City may reject all or part of the proposal within 60 days of proposal opening.
6. Proposal and Contract Documents
a. A proposal executed by an attorney or agent on behalf of the proposer shall be
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accompanied by an authenticated copy of the Power of Attorney or other evidence of
authority to act on behalf of the proposer.
Corporation: If the Proposer is a corporation, the proposal must be submitted in the
name of the Corporation, not simply the corporation's trade name. In addition, the
proposal must be signed by an officer of the corporation.
Partnership: If the Proposer is a partnership, all partners must sign the proposal. If all
the partners do not sign the proposal, then the names of all those except limited partners
must be furnished on the proposal and evidence of the authority of the signer(s) to
execute the proposal on behalf of the partnership.
Limited Liability Company (LLC): If the Proposer is a limited liability company, the
authorized agent having authority to bind the limited liability company must sign the
bid documents.
Sole Proprietorship or Individual: If the Proposer is a sole proprietor or individual, a
signature is required on all bid documents by that individual.
b. The contract documents consist of this Agreement, Specifications and Addenda issued
prior to execution of this Agreement, other documents listed in this Agreement and
Modifications issued after execution of this Agreement. These form the Contract and
are as fully a part of the Contract as if attached to this Agreement or repeated herein.
The Contract represents the entire and integrated Agreement between the parties hereto
and supersedes prior negotiations, representation or agreements, either written or oral.
c. Contract Term - The time period of the agreement, if any is formed from this RFQ, will
be determined after the review and evaluation of the Time Line Schedules submitted by
the successful Consultant.
7. Exceptions and Omissions
Any exceptions to the specifications and/or terms and conditions must be addressed during the
question/clarification and addendum phases.
8. Alterations of Solicitation and Associated Documents
Alterations of City documents are strictly prohibited and will result in automatic
disqualification of the proposer's solicitation response
9. Cost Incurred by Vendors
All expenses involved with the preparation and submission of the RFQ to the City of Locust
Grove City Council, or any work performed in connection therewith is the responsibility of the
vendor(s).
10. Codes, Permits, Fees, Licenses and Law
a. All permits, fees, arrangements for inspections, licenses, and costs incurred for the same
shall be the sole responsibility of the successful Proposer. All materials, labor and
construction must comply with all applicable rules and regulations of local, state and/or
national codes, laws and ordinances of all authorities having jurisdiction over the
project, shall apply to the contract throughout and will be deemed to be included in the
contract the same as though herein written out in full.
b. Effective July 1, 2008: All General Contractors must have a current valid license from
the State Licensing Board for Residential and General Contractors, unless specifically
exempted from holding such license pursuant to Georgia law, O.C.G.A. Section 43-41-
17.
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c. State Law regarding Worker Verification requires that all who enter into a contract for
the physical performance of services with the City must satisfy O.C.G.A. 13-10-91 and
Rule 300-10-1-.02, in all manner, and such are conditions of the contract. By submitting
a proposal to the City contractor agrees that in the event the contractor employs or
contracts with any subcontractor(s) in connection with the covered contract, the
contractor will secure from the subcontractor(s) such subcontractor(s) indication of the
employee-number category applicable to the subcontractor, as well as attestation(s)
from such subcontractor(s) that they are in compliance. Such attestation(s) shall be
maintained and may be inspected by the City at any time. An affidavit of such
compliance included with the proposal, must be signed by the contractor, and will
become part of the contract.
11. Safety
All vendors and subcontractors performing services are required and shall comply with all
Occupational Safety and Health Administration (OSHA), State and City Safety and
Occupational Health Standards and any other applicable rules and regulations. Also, all
contractors and subcontractors shall be held responsible for the safety of their employees and
any unsafe acts or conditions that may cause injury or damage to any persons or property within
and around the work site area under this Contract.
12. Design, Standards and Practices
Design, strength, quality of materials and workmanship must conform to the industry
acceptable standards of engineering practices and/or professional services.
13. Statement of Warranty
A Statement of Warranty should include all applicable manufacturers' warranty and the
Contractor's warranty in regards to equipment, materials and workmanship. This statement
shall include the terms, conditions and the period of warranty coverage. Any exclusion(s) must
be clearly stated.
14. Non-collusion
By submitting a proposal in response to this solicitation, the proposer represents that in the
preparation and submission of this proposal, said Proposer did not either directly or indirectly,
enter into any combination or arrangement with any person, Proposer, Corporation or enter
into any agreement, participate in any collusion, or otherwise take any action in the restraint
of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section I or Section
59.1-9.1 through 59.1-9.17 or Sections 59.1 - 68.6 through 59.68.8). Collusion and fraud in
proposal preparation shall be reported to the State of Georgia Attorney General and the United
States Justice Department.
15. Nondiscrimination
Notwithstanding any other provision of this Agreement, during the performance of this
Agreement Contractor, for itself, its heirs, personal representatives, successors in interest and
assigns, as part of the consideration of this Agreement does hereby covenant and agree, as a
covenant running with the land, that:
a. No person on the grounds of race, color, religion, sex or national origin shall be
excluded from participation in, denied the benefits of, or otherwise be subjected to
discrimination;
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b. In the production of the vehicle(s), and the furnishing of services therein or thereon, no
person on the grounds of race, color, religion, sex or national origin shall be excluded
from participation in, or denied the benefits of, such activities, or otherwise be subjected
to discrimination.
16. Drug Free Workplace Certification
By signing the Supply Service Contract form, the Contractor certifies that the provisions of
Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to
the "Drug-free Workplace Act", have been complied with in full. The undersigned further
certifies that:
a. A drug-free workplace will be provided for the Contractor's employees during
performance of the contract; and
b. Each Contractor who hires a subcontractor to work in a drug-free work place shall
secure from that subcontractor the following written certification:
"As part of the subcontracting agreement with (Contractor's name), (Subcontractor's
name) certifies to the Contractor that a drug-free workplace will be provided for the
subcontractor's employees during the performance of this Contract pursuant to
Paragraph (7) of Sub-section (b) of Code Section 50-24-3".
c. The Contractor further certifies that he will not engage in the unlawful manufacture,
sale, distribution, dispensation, possession, or use of a controlled substance or
marijuana during the performance of the Contract.
d. Contractor may be suspended, terminated, or debarred if it is determined that:
(1) The Contractor has made false certification hereinabove; or
(2) The Contractor has violated such certification by failure to carry out the
requirements of the Official Code of Georgia Section 50-24-3.
17. Georgia Security and Immigration Compliance Act
Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the successful
Contractor understands and agrees that compliance with the requirements of O.C.G.A.13-10-
91 and Georgia Department of Labor Rule 300-10-02 are conditions of this proposal and
contract document. The Contractor further agrees that such compliance shall be attested by the
Contractor and any of his Subcontractors by execution of the appropriate Affidavit and
Agreement which will be included and become a part of the Agreement between the City and
the successful Contractor.
18. Delivery and F.O.B. Destination
a. All prices shall include shipping and delivery cost to our destination; F.O.B., City of
Locust Grove, Georgia, unless otherwise requested. The proposer shall handle all
material procurement, storage and delivery to project site. Unless otherwise specified in
this specification, proposer shall supply all materials required. The City will grant no
allowance for boxing, crating or delivery unless specifically provided for in this
proposal. The proposer shall retain title for the risk of transportation, including the filing
for loss or damages.
b. The City desires delivery of the product(s) or service(s) as specified at the earliest
possible time after the date of award. Unreasonable delivery may be cause for
disqualifying a proposal. Each firm shall state a definite delivery time and avoid using
general terms such as "ASAP" or approximately so many days.
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19. Discounts
Cash discounts for early payment (i.e. 2%-10) or Net 30 terms should be shown separately, even
if terms are Net.
20. City's Tax Exemption
Locust Grove is exempt from Federal Excise Tax or Georgia Sales Tax with regard to goods
and services purchased directly by the City. Exemption certificates furnished upon request.
21. Award of Contract
a. Locust Grove desires to complete the award process in a timely manner. The City
reserves the right to reject or accept any or all proposals, whole or any parts hereof, by
item or group of items, by section or geographic area, or make multiple awards and
be the final approval of proposal(s) selection which would be the most advantageous
to the City with price and other factors considered. City of Locust Grove may elect to
waive any technicalities. The
proposal will be awarded to highest scored proposer(s), if awarded. The proposal
specifications and results will be available on the City's Bids/RFQs Page at: (TBA)
b. The City reserves the right to reject any proposal if the evidence submitted by or
investigation of, the proposer fails to satisfy the City that the proposer is properly
qualified to carry out the obligations of the Contract. If the successful proposer defaults
on their proposal, an award may be made to the next low responsive and responsible
proposer.
Responsibility - The determination of the proposer's responsibility will be made by the
City based on whether the proposer meets the following minimum standard
requirements:
* Maintains a physical location presence and permanent place of business.
* Has the appropriate and adequate technical experience required.
* Has adequate personnel and equipment to perform the work expeditiously
* Able to comply with the required or proposed delivery and installation schedule.
* Has a satisfactory record of performance.
* The ability of proposer to provide future maintenance and service for the use
of the contract under consideration.
* Has adequate financial means to meet obligations incidental to the work.
* Such other factors as appear to be pertinent to either the proposal or the
contract. Responsiveness - The determination of the proposer's responsiveness will be
made by the City based on a consideration of whether the proposer has submitted
complete proposal documents meeting proposal requirements without irregularities,
excisions, special conditions, or alternatives proposals for any item unless specifically
requested in the proposal solicitation.
c. Locust Grove is subject to making records available for disclosure after the City
Council's approval of the recommendation. The award shall be made by the City
Council of Locust Grove unless the lowest, qualified bid is less than the City Council's
approval limit. No claim shall be made by the selected Consultant for loss of profit if
the contract is not awarded or awarded for less work than is indicated and for less than
the amount of the proposal. The total of the awarded contract shall not exceed the
available funds allocated for the proposal project.
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22. Local Vendor Privilege
a. There is established in City of Locust Grove, a local vendor privilege. Bids or proposals
awarded to local vendors contribute to the local tax base and will therefore be given
special consideration when bidding against out-of-jurisdiction (out-of-City) vendors.
Bids or proposals received from local vendors will be given preference if such bid or
proposal is responsive and within five
(5) percent of the low bid submitted by any out-of-City bidder. In such instance, the
local vendor will be given the opportunity to match the low bid offered by the out-of-
City vendor. If such local vendor agrees to match the low bid received from the out-of-
City vendor within the time specified by the City, the bid shall be awarded to the local
vendor.
b. A local vendor shall only be eligible to receive the benefit of this privilege if it meets
each of the following requirements prior to any award of a contract or purchase:
(1) The business or supplier must operate and maintain a regular place of business
within the geographical boundaries of City of Locust Grove; and
(2) The business or supplier must have a current occupational tax certificate; and
(3) The business or supplier must have paid all real and personal taxes owed the City;
and
(4) The business or supplier must certify its compliance with the Georgia
Security and Immigration Act.
c. This policy shall not apply to any bid or proposal for material, equipment or services in
excess of one hundred thousand dollars ($100,000.00). In such cases, the bid award
shall be subject to the competitive bidding requirements as otherwise provided herein
or general law.
23. City Direction of Project Site and Monitoring of Work
a. The Contractor may have a Project Coordinator, but the project site shall remain under
the control of City of Locust Grove. The Contractor shall provide and make available an
appointee to City of Locust Grove for project coordination and supervision of Proposer
installation personnel. Coordination consist of meeting with the City of Locust Grove
representatives to review the project; on site walk throughout of installation area(s)
before the installation begins; review installation procedures; review installation
progress and to handle any problems during installation until project completion.
b. The successful Proposer will promptly correct all work rejected by the City as faulty,
defective, or failing to conform to the Minimum Specifications and/or to consensus
standards adopted by both government and industry governing the repairs, whether
observed before or after substantial completion of the work, and whether or not
fabricated, installed, or completed. The successful Proposer will bear all costs of
correcting such rejected work.
c. The Contractor shall insure all trash generated by work performed shall be removed
from the site and properly disposed as each work operation is completed in a given area.
Additionally, the Contractor shall ensure all disturbances to the area where the
Contractor performed work are restored to the same condition prior to start of the
project. If an inspection reveals that the Contractor fails to clean up after work has been
performed. The City will notify the Contractor of the discrepancy and the Contractor
will have twenty-four (24) hours to make the correction. Should the Contractor still fails
to clean the area, the City reserves the right to make other arrangements to have the area
cleaned and the City shall deduct the cost from the Contractor's invoice.
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