RFQ 2025DD-04 - Transportation Master Plan

INTRODUCTION

Purpose

The City is seeking a qualified consultant to provide professional services to develop a Transportation Master Plan.

Background

The City of Kyle, Texas, is seeking a qualified consultant to provide professional services to develop a Transportation Master Plan (TMP). The City expects the TMP to:

1.Serve as the basis for the transportation element of the Comprehensive Plan.
2.Address improvements (short and long-range goals and strategies for achieving goals) for motor vehicles, bicycles, and pedestrian mobility.
3.Be a tool for the implementation of the Comprehensive Plan and function as the guide for transportation decisions in the City; and
4.Include strategies and recommendations that focus on achieving a safe, efficient and effective multimodal transportation system.

General Submission Information

This RFQ is posted on the City of Kyle’s website at www.cityofkyle.com/rfps and www.civcastusa.com under proposal ID: RFQ 2025DD-04

PROPOSAL SUBMISSION DEADLINE: Tuesday, November 12, 2024 PRIOR TO 3:00 p.m.

Proposals should be clearly marked Transportation Master Plan - RFQ 2025DD-04 and submitted to:

Daniel Dellemonache
City of Kyle, Purchasing Supervisor
Public Works Administration, 520 RM 150 , Kyle TX 78640
(512) 779-3874

Proposals may also be submitted electronically at www.civcastusa.com under proposal ID: RFQ 2025DD-04

Any proposal received later than the specified time, whether delivered in-person or by mail will be disqualified. The City of Kyle will not be responsible for late delivery from the post office or delivery to any location other than the one specified above. Responders are encouraged to hand deliver their proposals well ahead of opening time or follow up to confirm their proposals were received before the deadline. The City further reserves its right to reject all proposals for any reason or any proposal that does not contain all the information requested in this RFQ.

Potential responders may also submit a written email request to ddellemonache [at] cityofkyle.com ( ddellemonache[at]cityofkyle[dot]com ) or submit questions on www.civcastusa.com for additional information or clarification. The deadline for questions is Thursday, October 31st at 5:00 p.m. Please reference the RFQ name in the subject line and provide the applicable page number with each question. Responses to questions will be posted on the City of Kyle’s website at www.cityofkyle.com/rfps and www.civcastusa.com as an addendum prior to the submission deadline.

SCOPE OF WORK

This RFQ will be awarding a contract for professional services for a Transportation Master Plan.

SUBMITTAL REQUIREMENTS & SCORING

The City will evaluate and rank the contractors based on the following selection criteria:

10 Points - Qualifications and Availability

30 Points - Proposed Staff

30 Points - Project Experience

30 Points - Project Approach

SELECTION PROCESS

City Staff Evaluation. City staff will evaluate all RFQs for demonstrated competence and qualifications based on the evaluation factors listed. A maximum of 100 points will be awarded for a Responder’s RFQ.

City Council Award. City Council will make the final determination of the most qualified responder and will award the contract. City Council will make their determination based on Responder’s RFQs, interview materials from responders if applicable, and recommendations from the City Staff Evaluation panel.

Following the City Council’s determination and approval of the most qualified responder, and in accordance with Texas Government Code 2254 for Professional Services, staff will attempt to negotiate a scope of work and fee structure at a fair and reasonable price with the most qualified responder. If a satisfactory agreement cannot be negotiated with the most qualified responder for design services, the City shall formally end negotiations with the most qualified responder, select the next most qualified responder and attempt to negotiate an agreement with that company at a fair and reasonable price.