RFQ # Comprehensive Sports Medicine Services & Medical Oversight

RISK MANAGEMENT AND CONTRACT SERVICES

Request for Quote

Date Issued: June 1, 2026 Due Date/Time: June 30, 2026, 3 p.m. EST

Quotes must be received at Contract Services, located in the Administration Building, Room 188, Shawnee State University, Portsmouth, OH, 45662, or by email to Joe VanDeusen at by the date and time specified above, and opened immediately thereafter for the same Request for Quote above. Quotes received after that date and time will be returned to the vendor unopened, upon request.

Quotes are to be submitted in accordance with the enclosed Response Instructions and Specifications. There will not be a formal Quote opening.The preferred method of submission is electronic.

Questions pertaining to any specifications contained herein should be emailed to Joe VanDeusen at jvandeusen@shawnee.edu.

Contract Services shall at all times reserve the right to reject any or all quotes, award partial quotes, waive any quote informalities or irregularities, and request new quotes if doing so is deemed to be in the best interests of Shawnee State University.

SHAWNEE STATE UNIVERSITY CONTRACTS SERVICES

Joe VanDeusen

Executive Director, Business Operations and Auxiliary Services

PLEASE READ THE INFORMATION BELOW:

By signing this document, I am agreeing, on behalf of my organization, to the specifications of this RFQ and accepting, without exception or amendment, Shawnee State University's Standard RFQ Agreement Terms as set forth in Appendix A. All Purchase Orders resulting from this RFQ shall be subject to these instructions, terms, and requirements that shall be incorporated therein.1

SUBMITTED BY

(Company Name)

AUTHORIZED SIGNATURE DATE

(Printed Name and Title)

1 Should a respondent take exception to the University's Standard RFQ Agreement Terms (Appendix A cited within) the respondent must submit such exceptions and/or amendments in writing to the contact above within five (5) business days prior to the Quote Closing Date. The University reserves the right to reject some, all, or none of the proposed exceptions and/or amendments and assert its Standard RFQ Agreement Terms as described in Appendix A.

REQUEST FOR QUOTE #

Comprehensive Sports Medicine Services & Medical Oversight

June 1, 2026

TABLE OF CONTENTS

SECTION I Definitions 3

SECTION II RFQ Summary and Agreement Terms 4

SECTION III RFQ Response Instructions 5

SECTION IV Request for Quote Specifications 7

SECTION V Quote Requirements and Selection Criteria 10

ATTACHMENT A RFQ Response and Certification Form 12

ATTACHMENT B Pricing Schedule 13

ATTACHMENT C Credit Card Acceptance Form 14

ATTACHMENT D Declaration of Material Assistance Instructions and Form 15

APPENDIX A Standard RFQ Agreement Terms and Conditions 18

APPENDIX B Directions to Shawnee State University 27

EXHIBIT 1 The Shawnee State Athletic Training Manual 28

EXHIBIT 2 The Shawnee State Athletics Emergency Action Plan 51

SECTION I: Definitions

Relative to this document, and any addenda incorporated herein, the following definitions apply:

Addendum(a): Written instruments, issued solely by Shawnee State University Contract Services (SSUCS), that detail amendments, changes, modifications, or clarifications to the specifications or terms and conditions of this Request for Quote (RFQ). Such written instruments shall be the sole method employed by SSUCS to amend, change, modify, or clarify this RFQ, and any claims (from whatever source) that verbal amendments, changes, modifications, or clarifications have been made shall be summarily rejected by SSUCS.

Agreement, Contract, Purchase Order: Formal award resulting from the Request for Quote or Request for Quotation.

Design Services: Engineering and/or architectural services which include the conceptual development, proposed design, and/or actual plan drawings, blueprints, and/or other schematics to produce a scope of services and work.

FOB: "Free on Board"; without charge to the purchaser for delivery on board or into a carrier at a specified point or location.

SSU: "Shawnee State University"

SSUCS: "Shawnee State University Contract Services"

SSUA: "Shawnee State University Athletics"

The University: "Shawnee State University"

May, Should: Indicates something that is requested but not mandatory. If the Bidder fails to provide information, SSUCS may, at its sole option, either request that the Bidder provide the information or evaluate the Quote without the information.

Quote Closing Date: The date and time specified in the RFQ by which a quote must be received by SSUCS. Quotes received after the stated date and time will not be considered.

Quote Issue Date: The date and time the RFQ process is opened for submission by prospective vendors.

Quote, Quotation: Response provided by proposer.

Proposer, Vendor, Supplier: Respondent to the RFP or RFQ.

RFP: Request for Proposal

RFQ: Request for Quotation

Shall, Must, Will: Indicates a mandatory requirement. Failure to meet mandatory requirements will invalidate the quote or result in the rejection of a quote as non-responsive.

SECTION II: RFQ Summary and Agreement Terms

Introduction

Shawnee State University (SSU) Athletics invites qualified organizations, healthcare systems, or sports medicine providers to submit proposals to deliver comprehensive sports medicine services and medical oversight for its intercollegiate athletics program. The selected provider will play a critical role in ensuring the health, safety, and performance of student-athletes through integrated, high-quality medical care.

To be given the fullest consideration, organizations are to submit an electronic copy of their quote to Shawnee State University, Contract Services, located in the Administration Building, Room 188 (mailing address is 940 Second Street, Portsmouth, OH 45662-4344), by 3 p.m., June 30, 2026.

Background

"We prepare today's students to succeed in tomorrow's world."

Shawnee State University Mission Statement (Adopted by SSU Board of Trustees, 2021)

The University is dedicated to achieving the goals in the above mission statement and in the goals, priorities, and vision statements that emanate from it.

Shawnee State University Athletics is a mission-driven program with a strong commitment to student-athlete welfare and competitive success. As the department continues to grow and evolve, it seeks a forward-thinking sports medicine partner to deliver high-quality, compliant, and innovative care that meets the demands of modern collegiate athletics.

Shawnee State University (SSU), located in Portsmouth, Ohio, is a regional public institution serving southern Ohio and the surrounding Appalachian region. Athletics is a key component of campus life, supporting student engagement, recruitment, and retention.

SSU Athletics will compete the NCAA as a member of the Mountain East Conference. The department sponsors multiple men's and women's varsity programs and serves approximately 350 student-athletes annually.

The department emphasizes a student-athlete-first philosophy, prioritizing health, safety, academic success, and competitive excellence. Core facilities include Waller Gymnasium, outdoor competition venues, a strength and conditioning center, and athletic training spaces.

SSU currently utilizes a combination of athletic training and external medical services and is seeking to transition to a more integrated, comprehensive sports medicine model with enhanced physician access, expanded coverage, standardized care protocols, and clear medical oversight.

Through this RFP, SSU aims to establish a partnership that ensures high-quality, compliant, and independently governed healthcare services, aligned with best practices from organizations such as the National Athletic Trainers' Association, while supporting the long-term health and performance of its student-athletes.

RFQ Agreement Terms

Respondents are cautioned to read this entire document carefully and to prepare and submit their response providing all requested information in accordance with the terms and conditions set forth herein. To be considered, Respondents must submit a complete response to this RFQ in the format detailed by the specifications. Quotes must be dated, signed by an official authorized to bind the Respondent to the terms of their quote, and submitted to the University in accordance with the instructions, terms, and conditions of this RFQ.

The University reserves the right to:

Reject any or all quotes received in response to this RFQ;

Request clarification from any Respondent on any or all aspects of its quote;

Cancel and/or reissue this RFQ at any time;

Retain all quotes submitted in response to this RFQ; and,

Invite some, all, or none of the Respondent(s) for interviews and further negotiations/discussion. The University reserves the right to negotiate the pricing and all terms and conditions associated with this RFQ process with the selected vendor(s).

See Appendix A for the entire Agreement Terms and Conditions (pages 18 - 26).

SECTION III: RFQ Response Instructions

PROJECT SUMMARY: Shawnee State University Athletics invites proposals from qualified healthcare organizations to provide comprehensive sports medicine services and medical oversight for its intercollegiate student-athletes.

The University seeks a partner to deliver an integrated model of care that includes physician leadership, athletic training services, and full-spectrum sports medicine support. The selected provider will play a critical role in ensuring the health, safety, and performance of all student-athletes.

RFQ SCHEDULE OF EVENTS

The University will make every effort to adhere to the schedule detailed below:

RFQ Issued via the University's website June 1st 2026

Deadline for submitting written questions June 15st, 2026 at 3 p.m. EST

RFQ Quote Closing Date June 30th, 2026 at 3 p.m. EST

Interviews (if needed) July 6th, 2026

Anticipated Award Date July 31st, 2026

The Selection Committee intends to conduct respondent interviews on June 22nd, 2026. Those organizations chosen for an interview will be contacted to schedule their interview time. The University will allow respondents 30 minutes to introduce their staff, to highlight what differentiates their organization from others, and to explain why their organization is the best selection for SSU. The University has also allotted an additional 15 minutes for questions from the Selection Committee.

Interviews will be conducted on the Shawnee State University campus or virtually (via Microsoft Teams). Directions to the interview location or a Teams invitation will be provided to the organizations selected to participate.

RFQ INSTRUCTIONS

Respondents shall submit the following:

The following items are to be included in the quote response package by the quote due date and time. Failure to do so may invalidate the quote response.

Signed and dated RFQ cover sheet

Attachment A - RFQ Response and Certification Form - (completed and signed)

Attachment B - Pricing Schedule (completed and signed)

Attachment C - Credit Card Acceptance Form (completed and signed)

Attachment D - Declaration of Materials Assistance Form (completed and signed)

Other applicable Attachments that may assist the University's evaluation

The University reserves the right to request, at its sole discretion, from some or all of the respondents, any further information or documentation that it deems necessary for the issuance of an agreement.

QUESTIONS REGARDING THE RFQ

Respondents must submit written questions regarding this RFQ by 3 p.m., EST, on June 15th , 2026. All questions should be submitted via email as indicated below.

Questions pertaining to this RFQ must be directed solely to:

Joe VanDeusen, Executive Director, Business and Auxiliary Operations

Shawnee State University

940 Second Street

Portsmouth, OH 45662-4344

Email:

During the University's competitive selection process, up to and including the issuance of a final letter of award, under no circumstances may a respondent contact other individuals at the University to discuss any aspect of this inquiry or attempt to influence the process. Failure of a Respondent to comply with this protocol may invalidate their response to the Request for Quote.

RFQ QUOTE CLOSING DATE AND LOCATION

Responses to this RFQ must be received by 3 p.m., EST on June 30th, 2026.

The University accepts no responsibility for delays in the university mail system, the U.S. Postal Service, or any commercial mail carrier. It is the responsibility of the respondent to ensure that its quote is delivered to the proper place by the proper time. Any quotes received after the stated date and time will be disqualified.

Quotes will be received at:

Email Address: jvandeusen@shawnee.edu

Mailing Address: Shawnee State University

Contract Services

940 Second Street

Portsmouth, Ohio 45662-4344

Delivery Address: Shawnee State University

Contract Services

Administration Building, First Floor, Room 188

Portsmouth, Ohio 45662

Bid envelopes shall be sealed and clearly marked:

RFQ #

Comprehensive Sports Medicine Services & Medical Oversight

Shawnee State University

Bid envelopes must include:

One (1) electronic copy of the Respondent's quote.

SECTION IV: Request for Quote Specifications

STATEMENT OF WORK

Shawnee State University seeks quotes for Comprehensive Sports Medicine Services & Medical Oversight

The scope of duties includes but are not limited to:

Medical Oversight

Designation of a Medical Director (licensed physician)

Development and enforcement of sports medicine policies and protocols

Oversight of clinical decision-making independent of coaching staff

Compliance with NAIA/NCAA (as applicable), conference, and institutional guidelines

Athletic Training Services

Certified Athletic Trainers (ATCs) for practices and competitions

Injury evaluation, treatment, and rehabilitation

Emergency care and on-field coverage

Maintenance of medical records (HIPAA compliant)

Physician Services

Team physician availability (orthopedic and/or primary care)

Weekly or regularly scheduled clinic hours

Game/event coverage as needed

Referral network for specialty care

Rehabilitation & Therapy

Physical therapy services

Return-to-play protocols

Injury prevention programming

Performance & Wellness Support

Strength and conditioning collaboration

Nutrition guidance (optional but preferred)

Mental health referral coordination

Administrative & Compliance

Documentation and reporting

Insurance coordination assistance

NCAA/NAIA compliance support (e.g., concussion protocols, sickle cell screening)

ORGANIZATIONAL INFORMATION

Quotes must clearly address each point listed below:

Experience with collegiate or professional athletics programs

Licensed and certified medical professionals

Capacity to provide comprehensive, integrated services

Strong references from similar institutions

Understanding of collegiate athletics compliance requirements

SECTION V: Quote Requirements and Selection Criteria

RESPONSE FORMAT

In order to receive consideration, organizations responding to this Request for Quote are required to submit one (1) electronic version of their quote in an email, sealed envelope or package clearly indicating the contents, before and no later than the date and time specified on the RFQ. All aspects of the quote must be clearly explained; the respondent should not assume an opportunity to add further information will exist after submission.

Proposals must include:

Executive Summary

Organizational Overview

Detailed Service Plan

Staffing Model & Credentials

Coverage Plan (practices, games, events)

Medical Oversight Structure

Technology & Recordkeeping Systems

Cost Proposal (itemized and transparent)

References (minimum of three)

Insurance & Liability Coverage Details

Signatures required: The RFQ cover sheet and Attachments A, B, C, and D (if applicable) must be completed and signed by the person authorized by the respondent to sign such documents on their behalf. Quotes in the amount of $100,000 or more must include a completed and signed Declaration of Material Assistance (Attachment D). Failure to sign the quote or submit the required signed forms may disqualify the quote. Any quote that does not include prices, terms, the RFQ number, date, and a realistic delivery promise may be considered an incomplete quote.

Respondents may submit any number of quotes, but if more than one quote is submitted, they should be included in the same document. For each distinct alternate quote, add an appendix containing only those sections that differ from the main quote. For each such instance, include an identifier such as Appendix A at the center top of the page.

SELECTION CRITERIA

Proposals will be evaluated based on:

Quality and comprehensiveness of services

Experience and qualifications

Cost-effectiveness

Responsiveness to RFP requirements

Ability to integrate with SSU Athletics culture and needs

References and past performance

ATTACHMENT A

REQUEST FOR QUOTE RESPONSE AND CERTIFICATION FORM

This form must be completed and signed or your bid will be judged non-compliant and disqualified as non-responsive.

By signing below, Contractor warrants that it is not subject to an unresolved finding for recovery under ORC 9.24. If the warranty is false on the date the parties sign an Agreement resulting from this RFQ, such and any future Agreement is void ab initio, and the Contractor must immediately repay to the State any funds paid under any such Agreement.

Company Name:

Address:

Authorized Signature:

Printed Name and Title:

Date: Bidder is an individual, the sole shareholder of a

corporation, or the sole member of a limited liability

Telephone: company.

Fax: Bidder is NOT an individual, the sole shareholder of

a corporation, or the sole member of a limited liability

Email: company.

Federal Tax ID or Social Security Number:

All bids submitted are taken by the University as offers to sell by the bidder and acceptance shall occur only by the issuance of a University Purchase Order or Procurement Card or where appropriate, upon the execution of a written contract.

ELECTRONIC INVOICING AND PAYMENT CAPABILITY

All bidders must complete the following information:

1. Does your company offer electronic invoicing? Yes No

If yes, please specify method:

2. Is your company capable of receiving payment via ACH transfer? Yes No

BUY OHIO

Economic preference shall be awarded to Ohio Bidders and Bidders from "Border" states (Indiana, Kentucky, Michigan, New York, Pennsylvania, and West Virginia), provided those states do not impose economic restraints on products produced or mined in Ohio. An "Ohio Bidder" describes one who offers Ohio products (defined to mean products which are mined, excavated, produced, manufactured, raised, or grown in the state by a person where the input of Ohio products, labor, skill or other services constitutes no less than 25 percent of the manufactured cost) or a Bidder who demonstrates significant Ohio economic presence (defined to mean business organization that: have sales offices, divisions, sales outlets or manufacturing facilities in Ohio or facilities demonstrate a significant capital investment in Ohio; pay required taxes to the state of Ohio; and are registered and licensed to do business in the state of Ohio with the office of Secretary of State).

ATTACHMENT B

PRICING SCHEDULE

This form must be completed and signed or your bid will be judged non-compliant and disqualified as non-responsive.

Quote of:

Company Name

To: Shawnee State University

Ref: RFQ #

Having carefully examined all the specifications and requirements of this RFQ and any attachments thereto, the under-signed proposes to furnish the contracted services as required pursuant to the aforementioned documents at the terms quoted below.

Pricing Schedule

Respondent shall provide a pricing schedule based on a commitment to the entire project, according to the requirements listed in this RFQ. Price quotations shall include the provision of all goods and services necessary or proper for the completion of the work. Shawnee State University and the Shawnee State University Foundation will not be liable for any costs beyond those proposed herein and awarded. Time and materials quotes are unacceptable.

Payment Terms

The following payment term options and discounts are quoted (the University's suggested payment terms are NET 30). Bidder may offer additional payment term options and discounts for the University to consider.

Addenda Checklist

Receipt is hereby acknowledged of the following addenda to this RFQ.

(Initial if applicable) No. 1 No. 2 No. 3 No. 4

Respectfully submitted, By:

Authorized Signature

Date:

ATTACHMENT C

CREDIT CARD ACCEPTANCE FORM

This form must be completed and signed or your bid may be judged non-compliant and disqualified as non-responsive.

Will your company accept credit cards? Yes No

If yes, what is the maximum dollar limit per transaction, if any? $

Does your company charge a fee for the use of credit cards? Yes No

If yes, under what circumstances?

(Indicating "yes" will be viewed as an extra charge. Companies are strongly discouraged from charging credit card transaction fees.)

If yes, what is the percentage charged for each transaction? %

COMPANY

AUTHORIZED SIGNATURE DATE

PRINT NAME TITLE

ATTACHMENT D

DECLARATION OF MATERIAL ASSISTANCE

Quotes totaling $100,000 or more must include this completed, dated, and signed form.

*************************** FOR INSTRUCTIONAL USE ONLY ***************************

READ BEFORE COMPLETING YOUR DMA FORM

Forms not conforming to the specifications listed below or not submitted to the appropriate agency or office will not be processed.

To complete this form, you will need a copy of the Terrorist Exclusion List for reference. The Terrorist Exclusion List can be found on the Ohio Homeland Security Web site at the following address:

http://www.homelandsecurity.ohio.gov/dma.asp

Be sure you have the correct DMA form. If you are applying for a state issued license, permit, certification or registration, the "State Issued License" DMA form must be completed (HLS 0036). If you are applying for employment with a government entity, the "Public Employment" DMA form must be completed (HLS 0037). If you are obtaining a contract to conduct business with or receive funding from a government entity, the "Government Business and Funding Contracts" DMA form must be completed (HLS 0038). The Pre-certification form (HLS 0035) should only be completed if you are specifically instructed to do so by the agency or office requesting the form.

Your DMA form is to be submitted to the issuing agency or entity. "Issuing agency or entity" means the government agency or office that has requested the form from you or the government agency or office to which you are applying for a license, employment or a business contract. For example, if you are seeking a business contract with the Ohio Department of Commerce's Division of Financial Institutions, then the form needs to be submitted to the Department of Commerce's Division of Financial Institutions. Do NOT send the form to the Ohio Department of Public Safety UNLESS you are seeking a license from or employment or business contract with one of its eight divisions listed below.

Department of Public Safety Divisions:

Administration Ohio Homeland Security*

Ohio Bureau of Motor Vehicles Ohio Investigative Unit

Ohio Emergency Management Agency Ohio Criminal Justice Services

Ohio Emergency Medical Services Ohio State Highway Patrol

DO NOT SEND THE FORM TO OHIO HOMELAND SECURITY UNLESS OTHERWISE DIRECTED. FORMS SENT TO THE WRONG AGENCY OR ENTITY WILL NOT BE PROCESSED.

*************************** FOR INSTRUCTIONAL USE ONLY ***************************

(Continued on next page)

Ohio Department of Public Safety

DIVISION OF HOMELAND SECURITY

GOVERNMENT BUSINESS AND FUNDING CONTRACTS

In accordance with section 2909.33 of the Ohio Revised Code

DECLARATION REGARDING MATERIAL ASSISTANCE/NO ASSISTANCE TO A TERRORIST ORGANIZATION

This form serves as a declaration of the provision of material assistance to a terrorist organization or organization that supports terrorism as identified by the U.S. Department of State Terrorist Exclusion List (see the Ohio Homeland Security Division Web site for reference copy of the Terrorist Exclusion List).

Any answer of "yes" to any question, or the failure to answer "no" to any question on this declaration shall serve as a disclosure that material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List has been provided. Failure to disclose the provision of material assistance to such an organization or knowingly making false statements regarding material assistance to such an organization is a felony of the fifth degree.

For the purposes of this declaration, "material support or resources" means currency, payment instruments, other financial securities, funds, transfer of funds, and financial services that are in excess of one hundred dollars, as well as communications, lodging, training, safe houses, false documentation or identification, communications equipment, facilities, weapons, lethal substances, explosives, personnel, transportation, and other physical assets, except medicine or religious materials.

DECLARATION

In accordance with section 2909.32 (A)(2)(b) of the Ohio Revised Code

For each question, indicate either "yes" or "no" in the space provided. Responses must be truthful to the best of your knowledge.

Are you a member of an organization on the U.S. Department of State Terrorist Exclusion List? Yes No

Have you used any position of prominence you have with any country to persuade others to an organization Yes No

on the U.S. Department of State Terrorist Exclusion List?

Have you knowingly solicited funds or other things of value for an organization on the U.S. Department of State Yes No

Terrorist Exclusion List?

Have you solicited any individual for membership in an organization on the U.S. Department of State Terrorist Yes No

Exclusion List?

5. Have you committed an act that you know, or reasonably should have known, affords "material or resources" Yes No

to an organization on the U.S. Department of State Terrorist Exclusion List?

Have you hired or compensated a person you knew to be a member of an organization on the Department of Yes No

State Terrorist Exclusion List, or a person you knew to be engaged in planning, assisting, or carrying out an

act of terrorism?

HLS 0038 8/06 Page 2 of form

In the event of a denial of a government contract or government funding due to a positive indication that material assistance has been provided to a terrorist organization, or an organization that supports terrorism as identified by the U.S. Department of State Terrorist Exclusion List, a review of the denial may be requested. The request must be sent to the Ohio Department of Public Safety's Division of Homeland Security. The request forms and instructions for filing can be found on the Ohio Homeland Security Division Web site.

CERTIFICATION

I hereby certify that the answers I have made to all of the questions on this declaration are true to the best of my knowledge. I understand that if this declaration is not completed in its entirety, it will not be processed and I will be automatically disqualified. I understand that I am responsible for the correctness of this declaration. I understand that failure to disclose the provision of material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List, or knowingly making false statements regarding material assistance to such an organization is a felony of the fifth degree. I understand that any answer of "yes" to any question, or the failure to answer "no" to any question on this declaration shall serve as a disclosure that material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List has been provided by myself or my organization. If I am signing this on behalf of a company, business or organization, I hereby acknowledge that I have the authority to make this certification on behalf of the company, business or organization referenced on page 1 of this declaration.

APPLICANT SIGNATURE DATE

HLS 0038 8/06 Page 3 of form

Appendix A:

Standard RFQ Agreement Terms and Conditions

Acceptance of Products and Services: All products furnished and all services performed under this Contract shall be to the satisfaction of the University and in accordance with the specifications, terms, and conditions of the Contract. The University reserves the right to inspect the products furnished or the services performed and to determine the quality, acceptability, and fitness of such products or services.

Additional Information: The University reserves the right to contact any bidder for clarification of information submitted, to contact current and past customers referenced in the quote, and to use other sources of obtaining information regarding the bidder, which may be deemed appropriate and would assist in the evaluation. In addition, the University reserves the right to negotiate any point in the quote or the subsequent contract with the selected bidder.

Applicable Laws: Awarded respondents will abide by all applicable federal, state, county, and city laws and regulations and will obtain (or demonstrate current possession of) any and all permits and licenses that may be required. Failure to meet (or to keep current) these requirements may result in termination of any agreement entered into.

Any agreement resulting from this RFQ will be governed by the laws of the State of Ohio.

Assignment: Any agreements entered into as a result of this offering may not be assigned by the selected vendor without the expressed written consent of the University.

Audits and Examination of Records: SSU/SSUF shall have the right, at any time, to audit the Sports Medicine Provider's financial records that apply to SSU/SSUF by using a reputable auditing organization selected by the University. Each such audit shall be at the expense of SSU/SSUF unless such audit discloses that the selected Sports Medicine Provider has not followed the guidelines established in the agreement, in which event the entire cost of the audit shall be borne by the Sports Medicine Provider.

Awards: Any agreement entered into as a result of this inquiry may be awarded to one supplier or to several as multiple awards, whichever is in the best interest of the purpose and intent of the University. The University reserves the right to judgment concerning quality of product, service, and the supplier(s) capability to service the agreement. If an award is made, the vendor(s) determined to have offered the best overall value to the University shall be accepted

Bid Response: It is the sole responsibility of the bidder to submit their bid response ON TIME and at the location shown within this RFQ. Requests for extension of the due date or time may not be considered. LATE BIDS, E-MAIL OR FAX RESPONSES WILL NOT BE ACCEPTED.

Campaign Contributions: Company hereby certifies that all applicable parties listed in Division (l) (3) or (J) (3) of O.R.C. Section 3517.13 are in full compliance with Divisions (l) (1) and (J) (1) of O.R.C. Section 3517.13.

Cancellation for Lack of Funding: The University may, upon written notice to the proposer receiving the contract, suspend or terminate the unpaid balance of the contract without any further obligation on the part of the University in the event that the Ohio General Assembly fails to appropriate sufficient funds, in a subsequent biennium, to assure full performance of the contract's terms. The supplier(s) shall be notified in writing of such non-appropriation at the earliest opportunity.

Cash Discount and Procurement Card: The University will endeavor to use any cash terms offered and these may be considered in determining the bidder's final net price depending on the discount period.

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

In the event the University is entitled to a cash discount, the period of computation will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later. If an adjustment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the University is entitled to a cash discount with the period commencing on the date it is determined that a cash discount applies.

The University has expanded and continues to expand its procurement card program. Whether the quote includes an option for payment by credit card may be relevant in the University's selection and award process. Quotes submitted shall identify if payments via the University's credit card are acceptable to your organization at the price(s) quoted. Added fees or surcharges that apply for payments via credit cards must be identified in the bidder's quote and will be used in the selection criteria.

Compliance: Bidder(s) warrant that both in submission of its quote and performance of any resultant purchase order or contract, Bidder will comply with all applicable Federal, state, and local laws, regulations, rules, and/or ordinances.

Conflict of Interest: By submitting a response to this RFQ, bidder acknowledges that no conflict of interest exists between the bidder and Shawnee State University, or consultant and its employees, or any members of their families in relation to any university policies or guidelines or state laws. Any person who acquires a conflicting personal interest as of the date the work herein is to begin shall immediately disclose such interest to the University in writing.

Contract Amendments: The Contract may be amended within the Contract period by mutual consent of the parties. No modification or amendment to the Contract shall become valid unless in writing and signed by both parties. All correspondence regarding modifications or amendments to the Contract must be forwarded to the University's Director of Procurement for prior review and approval.

Contract Completion: If the University cannot reach an agreement with the selected organization within thirty (30) days after their selection, the University reserves the right to award a contract to the organization determined to be the next most qualified.

Contract Extension: It is understood and agreed that Shawnee State University reserves the right to extend the contract period a maximum of thirty (30) days beyond the normal expiration date of this contract. Any further extension as may be required shall be through mutual assent.

Declaration Regarding Material Assistance/Non Assistance to a Terrorist Organization: Company hereby represents and warrants that it has not provided any material assistance, as that term is defined in O.R,C. Section 2909.33(C), to any organization identified by and included on the United States Department of State Terrorist Exclusion List and that it has truthfully answered "no" to every question on the 'Declaration Regarding Material Assistance/Non-Assistance to a Terrorist Organization.' Contractor further represents and warrants that it has provided or will provide such to Agency prior to execution of this Agreement. If these representations and warranties are found to be false, this Agreement is void ab initio and Contractor shall immediately repay to Agency any funds paid under this Agreement. Please review the following link regarding Demonstration of Material Assistance with Homeland Security and complete the form made part of this RFQ:

Default: In the event the Contractor fails to carry out or comply with any of the terms and conditions of the Contract with the University, the University may notify the Contractor of such failure or default in writing and demand that the failure or default be remedied within ten days. In the event that the Contractor fails to remedy such failure or default within the ten-day period, the University shall have the right to cancel the Contract.

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

Without limiting the foregoing, the following shall constitute a material breach by the Contractor, upon the occurrence of which the Contractor shall immediately notify the University: the Contractor ceases its business operation, makes a general assignment for the benefit of creditors, is adjudged bankrupt, or becomes insolvent.

The cancellation of the Contract, under any circumstances whatsoever, shall not effect or relieve Contractor from any obligation or liability that may have been incurred or will be incurred pursuant to the Contract. Such cancellation by the University shall not limit any other right or remedy available to the University at law or in equity.

Drug Free Work Place: The selected Vendor must be enrolled in, and in good standing in, a Drug Free Work Place Program approved by the Ohio Bureau of Workers' Compensation at time of contract execution with the University and must comply with Ohio Revised Code Section 153.03 regarding its and any subcontractors' drug free work place program requirements.

Entire Agreement: This Request for Quote and any resultant Contract shall be the complete and exclusive statement of the agreement between the University and the Contractor and supersedes all prior oral or written agreements. The terms and conditions of any purchase order, agreements, amendments, modifications, or other documents submitted by either party which conflict with, or in any way purport to amend or add to any of the terms and conditions of the Contract are specifically objected to by the other party and shall be of no force or effect, nor shall govern in any way the subject matter hereof, unless set forth in writing and signed by both parties.

Estimated Requirements: The University in no way obligates itself to purchase the full quantities indicated, but the entire amount of any discount offered must be allowed whether or not the purchases are less than the full quantities indicated. The University's requirements may be greater than or less than the quantities shown, and the successful proposer shall be obligated to fulfill all requirements as shown on the purchase orders whose mailing dates fall within the term of the contract

Ethical Conduct: It is expected that once an agreement is issued, suppliers (awarded or not awarded) will not undertake any actions that might interfere with, or be detrimental to, the contractual obligations of the University. The University reserves the right to take any and all actions deemed appropriate in response to unethical conduct by a vendor. Such actions include, but are not limited to, establishing guidelines for campus visits by a vendor and/or removal of a vendor from the University's Bidders list(s).

Apart from the contact required for any on-going business at the University, vendors are specifically prohibited from contacting any individual at, or associated with the University regarding this RFQ. Vendor communication shall be limited to the contact named in this RFQ document. A vendor's failure to adhere to this prohibition may, at the University's sole discretion, disqualify the vendor's quote.

Evaluation: Selection and award of contract will be made to the supplier whose quote, in the sole opinion of the University, represents the best overall value to the University. Factors that determine the award are detailed more fully in the specifications, and will include but are not limited to: the quote's responsiveness to all specifications in the RFQ; quality of the Bidder's products or services; ability to fulfill the contract; and general responsibility as evidenced by past performance. Payment terms and cash discounts will be considered in determining the contract award, but will not be the sole determining factor in award of the agreement. The University will determine the weighting factors that will be assigned.

Expenses: Expenses for developing the quotes and answering the University's questions are entirely the responsibility of the respondent and shall not be chargeable, in any manner, to Shawnee State University or the State of Ohio.

Findings For Recovery (Ohio Revised Code Section 9.24): Ohio Revised Code (O.R.C.) Section 9.24, prohibits the State from awarding a contract to any offeror(s) against whom the Auditor of State has issued a finding for recovery if the finding for recovery is "unresolved" at the time of award. By submitting a quote, offeror

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

warrants that it is not now, and will not become subject to an "unresolved" finding for recovery under O.R.C. 9.24, prior to the award of any contract arising out of this RFQ, without notifying the University of such finding.

Gratuities and Gifts: The University may immediately disqualify any bidder from the selection process if it is found by the University that gratuities were offered or given by the bidder, or any agent or representative of the bidder, to an officer or an employee of Shawnee State University in an effort to secure a contract or favorable treatment with respect to the awarding of a contract.

Hold Harmless: It is understood that the Bidder, if awarded a contract or purchase order, agrees to protect, defend, and save harmless the University, its officers, agents, and employees from any claims suits or demands for payment that may be brought against it due to the acts errors or omissions of Bidder in providing the services under this agreement and for use of any patented material, process, article, or device that may enter into the manufacture or construction, or form a part of the works covered by either order or contract.

Incurred Expenses: Bidder(s), by submitting a quote, agrees that any cost incurred by responding to this RFQ or in support of activities associated with this RFQ shall be the Bidder(s) sole responsibility and may not be billed to the University. The University will incur no obligation of liability whatsoever to anyone resulting from issuance of or activities pertaining to this RFQ.

Indemnification: The respondent shall indemnify and hold harmless Shawnee State University, its officers, and agents from and against any and all claims, demands, causes of action, orders, decrees, or judgments for injury, death, damage to person or property, loss damage, and liability (including all costs and reasonable attorney's fees incurred in defending any claim, demand, or cause of action) occasioned by, growing out of, or arising from (a) the performance of any product or service to be supplied by the respondent, or (b) by any act, error, or omission on the part of the respondent, its agents, employees, or subcontractors.

Independent Contractor Status: Contractor recognizes that it is engaged as an independent contractor and acknowledges that the University will have no responsibility to provide insurance or other fringe benefits normally associated with employee status. Contractor, in accordance with its status as an independent contractor, covenants and agrees that it shall conduct itself consistent with such status, that it will neither hold itself out as nor claim to be an officer, partner, employee, or agent of the University by reason hereof, and that it will not by reason hereof make any claim, demand, or application to or for any right or privilege applicable to an officer, partner, employee, or agent of the University, including but not limited to, unemployment insurance benefits, social security coverage, or retirement benefits. Contractor hereby agrees to make its own arrangements for any such benefits as it may desire and agrees that it is responsible for all income taxes required by applicable law.

Informal Quotes: RFQs are informal quotes and will not be read at a public opening. Written requests for quote results must include the RFQ quote number and closing date. If a Bidder wishes to obtain a copy of the quote tabulation and/or evaluation form once award is complete, Bidder should include a self-addressed, stamped envelope with its quote.

Insurance: For any Contract which requires the Contractor to provide on-site services, the Contractor shall, prior to commencement of work, provide the University with Certificates of Insurance in the amounts shown below as a minimum requirement and shall maintain such coverage in effect for the full duration of the Contract. The insurer must be rated at least an 'A' by A. M. Best and Company.

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

By requiring such minimum insurance, the University shall not be deemed or construed to have assessed the risk that may be applicable to the selected vendor(s). The selected vendor(s) shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage's. The selected vendor(s) is not relieved of any liability or other obligations assumed or pursuant to the contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

Worker's Compensation Statutory

Employer's Liability $1,000,000.00

Comprehensive General Liability $1,000,000.00 each occurrence

$3,000,000.00 in the aggregate

Comprehensive Automobile Liability

(Any auto, hired auto, non-owned auto)

a) Bodily Injury $ 500,000.00 each occurrence

b) Property Damage $ 500,000.00 each occurrence

All Insurance Policies

Must be written on a primary basis, non-contributory with any other insurance coverage and/or self-insurance carried by the University.

Must include a Waiver of Subrogation Clause.

May not be non-renewed, cancelled, or materially changed or altered unless thirty (30) days advance written notice via certified mail is provided to the University.

Contractor shall deliver to the University:

Certificates evidencing the existence of all such insurance promptly after the execution and delivery hereof and prior to the continued or additional performance of any services to be performed by the Contractor hereunder from or after the date of any agreement or purchase order; and

Such Certificates shall name the University as an Additional Insured, with the exception of Workers' Compensation and Employer's Liability, and shall provide that the policies will not be cancelled until after 30 days' unconditional, unqualified written notice to the University.

The insurance policies required in this RFQ shall be kept in force for the periods specified below:

The Contractor shall keep Commercial General Liability Insurance in force until receipt of final payment.

Workers' Compensation Insurance shall be kept in force until the Contractor's obligations have been fully performed and accepted by the University in writing.

The Contractor shall provide the University a full and complete copy of any insurance policy promptly upon request by the University, and without charge to the University.

Licenses, Permits, and Certificates: The proposer shall obtain all permits, certificates of inspection, licenses, etc. relating to his/her work, and shall pay all charges connected therewith.

New Products/Services: New related product lines/services, not available at the time of bidding, may be added during the course of this agreement by the awarded vendor(s). Requests to add new related product lines/ services must be submitted to the Director of Procurement for prior approval before offerings are made

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

available to those who place orders under this agreement. The University also reserves the right to add additional participants to this agreement via a price negotiation process.

No Quote Instructions: If any vendor is unable to provide a quote, they are asked to date and sign the price inquiry, indicate "NO BID," provide a brief explanation, and return the price inquiry before the Quote Closing Date. Failure to extend this courtesy may jeopardize consideration for receiving future quote inquiries.

Non-Disclosure: The Contractor and the University acknowledge that they or their employees may, in the performance of the resultant Contract, come into the possession of proprietary or confidential information owned by or in the possession of the other. Neither party shall use any such information for its own benefit or make such information available to any person, organization, corporation, or other organization, regardless of whether directly or indirectly affiliated with the Contractor or the University, unless (i) required by law, (ii) by order of any court or tribunal, (iii) such disclosure is necessary for the assertion of a right, or defense of an assertion of a right, by one party against the other party hereto, or (iv) such information has been acquired from other sources.

Non-Discrimination: The proposer, in submitting a quote and/or filling a purchase order, agrees not to discriminate against any employee or applicant for employment with respect to hiring and tenure; terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment, because of race, creed, color, religion, gender, age, disability as defined in R. C. 4112.01,sexual orientation, national origin, or identity as a disabled veteran or veteran of the Vietnam era to the extent required by law. The proposer must further agree that every subcontract or order given for the supplying of this order will contain a provision requiring nondiscrimination in employment, as herein specified. Any breach of this requirement may be regarded as a material breach of the contract or purchase order.

Notices: Any notices required or permitted to be given shall be in writing and effective upon receipt and shall be sent by certified mail, return receipt requested, postage pre-paid, addressed as follows:

If to the Contractor To the Contractor's last known mailing address.

If to the University: Joe VanDeusen, Executive Director, Business and Auxiliary Services

Shawnee State University

940 Second Street

Portsmouth, Ohio 45662

Observance of University Rules and Regulations: The Contractor agrees that at all times its employees will observe and comply with all regulations of the University, including but not limited to: smoking, parking, and security regulations.

Open Records Law: Shawnee State University is a state university and is subject to the Ohio Public Records Act. Any record kept by the University that is deemed a public record is subject to release if a proper request is made.

Oral Presentations: Proposers submitting quotes that meet the selection criteria and are deemed to be most advantageous to the University may be required to give an oral presentation to the University's selection team. Scheduling of these oral presentations will be done by Contract Services.

Appendix A

Standard RFQ Agreement Terms and Conditions (continued)

Orders, Delivery and Billings: Orders will come from the University as the need occurs. Delivery of goods and services must be as specified in the RFQ and/or as directed by the University. Billing must also be as directed by the University. Continued failure to meet delivery requirements is cause for cancellation of the agreement (Uniform Commercial Code, Article 2)

Other Benefits: It is understood and agreed that no benefits, payments, or considerations received by Contractor for the performance of services associated with and pertinent to the resultant Contract shall accrue, directly or indirectly, to any employees, elected or appointed officers or representatives, or any other person identified as agents of, or who are by definition, an employee of Shawnee State University.

Personnel Records: The bidder shall maintain all personnel and compensation records in accordance with relevant city, state, and federal laws. The bidder shall also make all required payments for payroll taxes, worker's compensation, unemployment compensation, FICA, and any other payments required in compliance with relevant city, state, and federal laws.

Price Adjustment: All prices quoted are expected to remain fixed during the term of the contract; however, in the event of a price change related to increased or decreased costs, prices may be changed subject to a negotiated adjustment to reflect such an increase or decrease. Such negotiations and adjustments will be considered only upon written request to Contract Services, documented with cost data, filed prior to request for delivery and submitted after the expiration of ninety (90) days from the effective date of the contract

Pricing: Bidders are asked to thoroughly explain their pricing structure in their response. The University reserves the right to negotiate this and other pertinent terms with the selected finalists, and this could become one of the selection criteria used in the award process. Review quotes carefully, since quotes shall not be corrected after the Quote Closing Date. Any agreement, purchase order, or invoice resulting from this inquiry shall require the successful vendor(s) to adhere to all specified conditions, including cost, unit specified, quantity ordered, item descriptions, etc.

All pricing must be quoted F.O.B. Destination, Shawnee State University, Portsmouth, Ohio 45662. Include all freight, transportation, and any applicable handling and/or installation charges necessary to complete delivery on an F.O.B. Destination basis

Proprietary Information: All responses and accompanying documentation will become the property of the University at the time quotes are opened, with the exception of any material marked as proprietary information as defined by Ohio Revised Code Section 149.43. All quote materials are subject to disclosure under the Ohio Public Records Law (ORC 149.43) except proprietary information, which will be returned to the unsuccessful respondent at the respondent's request and expense, or be destroyed, at the conclusion of the selection process.

Quote Submittal: Quotes should follow the chronology of the RFQ. Bidders may return Quotes to the University prior to the Quote Closing Date due date/time (as determined by the clock in the University's Contract Services office) by first class certified mail, return-receipt requested, express mail, and/or hand-delivery. Quotes will be accepted only if the cover page is signed and dated. Any quote that does not include all elements as specified herein may be considered an incomplete quote and may not be considered for award. Quotes received after the Quote Closing Date will not be considered. Office hours for receipt of quotes or quotes are normally Monday through Friday, 8:00 a.m. to 5:00 p.m., local time. Requests for extension of Quote Closing Date will not be granted unless the University determines, at its sole discretion, that the original Quote Closing Date appears impractical. Notice of any extension will be provided in the form of an Addendum, posted to the University's website ()

Appendix A

Standard RFQ Agreement Terms and Conditions (continued)

Publicity/Advertising: No supplier providing products or services to Shawnee State University shall appropriate or make use of the name or other identifying marks or property of the University for its own promotional purposes. Further, the contractor agrees that it shall not publicize this Contract or disclose, confirm, or deny any details thereof to third parties or use any photographs or video recordings of the University's employees or use the University's name or other identifying marks or property in connection with any sales promotion or publicity event without the prior express written approval of the University.

Quality of Service: The successful vendor(s) must be prepared to furnish continual top quality service to the University. Failure to do so may be considered just cause for cancellation of the agreement.

Quantity and Commitments: The University does not obligate itself to procure the volume of goods or services projected unless specifically addressed within the RFQ document. Discounts or prices offered must remain for the initial term of the agreement unless specifically addressed in the vendors response and agreed to by the University. The requirements may exceed the volume estimated and the supplier(s) will be required to furnish all requirements as shown on purchase orders issued from the University that are dated prior to the termination date of the agreement (by mailing date).

Rejection of Goods or Materials: All goods or materials purchased herein are subject to approval by Shawnee State University. Any rejection of goods or materials that result from nonconformity to the terms and specifications of the contract, whether held by the buyer or returned, will be at the proposer's risk and expense

Reports: Awarded supplier(s) will be required to provide to the University any and all agreed upon reports, at no charge. Failure to provide these reports may result in cancellation of the agreement.

Right to Accept or Reject: The University reserves the right to select one, several, or none of the quotes submitted. The University may award a contract based upon initial quotes received without further discussion of such quotes. Accordingly, each initial quote should be submitted with the Sports Medicine Provider's most favorable pricing structure and service capabilities. Further, the University reserves the right to accept or reject all or parts of any quote received and to waive any informality or technicality in any quote received. Pricing alone will not be the sole determining factor in the selection process. All quotes should be valid for a period of at least 60 days from the quote due date. Any exceptions to this request must be addressed by the Sports Medicine Provider in their quote.

Safety Procedures: The vendor, its employees, and subcontractors shall comply with the University's safety procedures while on the University's premises, provided such procedures are conspicuously and legibly posted in the working area or have been delivered, in writing, to the vendor prior to the commencement of work on the University's premises

Sales Tax: The University is an instrumentality of the State of Ohio and, as such, is exempt from Ohio sales tax and Federal excise tax, including Federal transportation tax. An exemption certificate will be furnished by the University upon request.

Samples: Requested samples necessary for evaluation must be provided without cost or obligation to the University, and shall become the property of the University. Upon request by the supplier, unless destruction, alteration, or retention of the sample is required for evaluation purposes, sample may be returned to supplier at supplier's expense

Severability: If any provisions in the resultant agreement are held to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

Specifications: Quotes are requested for goods and services specified. Descriptions are for descriptive purposes only and to guide the Bidder in interpretation of the performance desired, and shall not be construed to exclude quotes offering other types of service unless otherwise noted. If the description of your offer differs in any way, you must give complete detailed description of your quote. Supplier must provide quote exactly as specified on this RFQ. Bidder may also offer alternatives. The University reserves the sole right to determine if any alternates offered will be accepted.

State Law: Any agreement entered into as a result of this solicitation will be governed by the laws of the State of Ohio.

Termination: The University reserves the right to terminate any agreement entered into as a result of this process, with or without cause, by giving thirty (30) days' prior written notice to the Sports Medicine Provider.

Time of Performance: Time is of the essence in completing this project. Contractor agrees to perform all obligations set forth per this Contract in accordance with the schedules herein and as mutually agreed upon between the University and the Contractor. Any breach of the terms of this contract, including, but in no way limited to the time period of performance, will be just cause to terminate the contract without prior notice to

the contractor. Termination resulting from breach will be cause, at the sole discretion of the University, to suspend the proposer from proposing on any project at the University for a period of up to three (3) years.

Title and Risk of Loss: Supplier shall retain title and bear the risk of any loss or damage to the items purchased until they are delivered at the specified F.O.B. point; and upon such delivery, title shall pass and supplier's responsibility for loss or damage shall cease except as resulting from the supplier's negligence or failure to comply with all stated terms and conditions. Passing of title upon such delivery shall not constitute acceptance of the terms by Shawnee State University.

University Rights: The University reserves the right to reject all, some, or none of the received quotes and to waive informalities contained in quotes that are not inconsistent with law. The University may also waive any minor defects in the quote and also reserves the right to negotiate the final terms of the agreement with the vendor(s) determined to be a finalist for selection on this solicitation.

Use of Data: Bidder agrees that it will keep confidential the features of any technical or proprietary information furnished by the University and use such items only in the production of items awarded as a result of this inquiry and not otherwise, unless the University's written consent is first obtained

Valid Quotes: Quotes will be considered valid for a period of sixty (60) days after the scheduled due date, unless otherwise noted.

Withdrawal of Quotes: Quotes may be withdrawn up to the time of the quote opening upon written request to Shawnee State University, Executive Director, Business and Auxiliary Services

Appendix B:

Directions to Shawnee State University, Portsmouth, Ohio 45662

From Ashland, KY

Take Rt. 23N to Rt. 8E. Take Rt. 8E to Rt. 104 N across the Carl Perkins Bridge to 52E Take 52E to Rt. 23S in Portsmouth. Stay on Rt. 23 to Third St. Turn left on Third St.

From Cincinnati

Take Rt. 32E to Rt. 23S. Stay on Rt. 23S to Third St. in Portsmouth. Turn left on Third St.

From Cleveland

Take I-71S. At Columbus, take 270S. Take Rt. 23S to Third St. in Portsmouth. Turn left on Third St.

From Columbus

Take Rt. 23S to Third St. in Portsmouth. Turn left on Third St.

From Dayton

Take Rt. 35S to Rt. 23S. Stay on Rt. 23S to Third St. in Portsmouth. Turn left on Third St.

From Huntington, WV

Take Rt. 52W to Rt. 23S in Portsmouth. Stay on Rt. 23S to Third St. Turn left on Third St.

From Maysville, KY

Take Rt. 9E to Rt. 8E. Take Rt. 8E to Rt. 104N across the Carl Perkins Bridge to 52E. Take Rt. 52E to Rt. 23S in Portsmouth. Stay on Rt. 23 to Third St. Turn left on Third St.

From Toledo

Take I-75S to Rt. 23 (Findlay). At Columbus, take 270S. Take Rt. 23S to Third St. in Portsmouth. Turn left on Third St.

Exhibit 1:

SHAWNEE STATE ATHLETIC TRAINING MANUAL

Table of Contents

30. Mission Statement

31. National Athletic Trainers' Association (NATA) Code of Ethics

34. Athletic Trainers

34. Pre-Participation Physical Protocol

36. Athletic Training Room Expectations

37. Pregnancy

37. Medical Conditions and Concerns

38. Concussions

39. Return to Play

40. Return to Learn

40. Mental Health Resources

42. SSU Drug and Alcohol Policy

47. Sickle Cell Trait Student-Athletes Conditioning Guidelines

Mission Statement

The Shawnee State University Athletic Training Department delivers athletic training and sports medicine services to the student-athletes of Shawnee State University. The services provided to the student-athlete are divided into four areas:

Prevention of athletic injuries

Immediate recognition, evaluation, and treatment of athletic injuries and illnesses

Rehabilitation and reconditioning of all injuries incurred by the student athletes

Health and wellness education

Our goal is to provide the student-athletes at SSU with the best health care possible. In providing these services, the SSU Athletic Training staff strives to utilize the most efficient, proven, and current technologies, including the best equipment available.

Consistent with this goal, we aim to offer a health care system that is proactive in approach, reducing the risk of athletic injury for our student-athletes; provide easily accessible sports medicine services that are responsive to the needs of the student- athlete; and facilitate injured student-athletes' safe return to participation in athletic competition as soon as possible. Our practices are supported by the most current evidence-based research.

Our philosophy is that the student athlete's needs will always be the first consideration for all sports medicine staff members. Shawnee State University's Athletic Training Department strives to be a program of recognized excellence in sports medicine. We will comply with the recommendations and guidelines as established by Shawnee State University,the Mountain East Conference, and the National Athletic Trainers' Association.

National Athletic Trainers' Association (NATA) Code of Ethics

The National Athletic Trainers' Association Code of Ethics states the ethical behavior principles that should be followed in athletic training. It is intended to establish and maintain high standards and professionalism for the athletic training profession. The principles do not cover every situation encountered by the practicing athletic trainer but are representative of the spirit with which athletic trainers should make decisions. The principles are written generally; the circumstances of a situation will determine the interpretation and application of a given principle and of the Code as a whole. When a conflict exists between the Code and the law, the law prevails.

MEMBERS SHALL PRACTICE WITH COMPASSION, RESPECTING THE RIGHTS, WELL-BEING, AND DIGNITY OF OTHERS

Members shall render quality patient care regardless of the patient's race, religion, age, sex, ethnic or national origin, disability, health status, socioeconomic status, sexual orientation, or gender identity.

Member's duty to the patient is the first concern, and therefore members are obligated to place the well-being and long-term well-being of their patient above other groups and their own self-interest, to provide competent care in all decisions, and advocate for the best medical interest and safety of their patient at all times as delineated by professional statements and best practices.

Members shall preserve the confidentiality of privileged information and shall not release or otherwise publish in any form, including social media, such information to a third party not involved in the patient's care without a release unless required by law.

MEMBERS SHALL COMPLY WITH THE LAWS AND REGULATIONS GOVERNING THE PRACTICE OF ATHLETIC TRAINING, NATIONAL ATHLETIC TRAINERS' ASSOCIATION (NATA) MEMBERSHIP STANDARDS, AND THE NATA CODE OF ETHICS

Members shall comply with applicable local, state, federal laws, and any state athletic training practice acts.

Members shall understand and uphold all NATA Standards and the Code of Ethics.

Members shall refrain from and report illegal or unethical practices related to athletic training.

Members shall cooperate in ethics investigations by the NATA, state professional licensing/regulatory boards, or other professional agencies governing the athletic training profession. Failure to fully cooperate in an ethics investigation is an ethical violation.

Members must not file, or encourage others to file, a frivolous ethics complaint with any organization or entity governing the athletic training profession such that the complaint is unfounded or willfully ignore facts that would disprove the allegation(s) in the complaint.

Members shall refrain from substance and alcohol abuse. For any member involved in an ethics proceeding with NATA and who, as part of that proceeding is seeking rehabilitation for substance or alcohol dependency, documentation of the completion of rehabilitation must be provided to the NATA Committee on Professional Ethics as a requisite to complete a NATA membership reinstatement or suspension process.

MEMBERS SHALL MAINTAIN AND PROMOTE HIGH STANDARDS IN THEIR PROVISION OF SERVICES

Members shall not misrepresent, either directly or indirectly, their skills, training, professional credentials, identity, or services.

Members shall provide only those services for which they are qualified through education or experience, and which are allowed by the applicable state athletic training practice acts and other applicable regulations for athletic trainers.

Members shall provide services, make referrals, and seek compensation only for those services that are necessary and are in the best interest of the patient as delineated by professional statements and best practices.

Members shall recognize the need for continuing education and participate in educational activities that enhance their skills and knowledge and shall complete such educational requirements necessary to continue to qualify as athletic trainers under the applicable state athletic training practice acts.

Members shall educate those whom they supervise in the practice of athletic training about the Code of Ethics and stress the importance of adherence.

Members who are researchers or educators must maintain and promote ethical conduct in research and educational activities.

MEMBERS SHALL NOT ENGAGE IN CONDUCT THAT COULD BE CONSTRUED AS A CONFLICT OF INTEREST, REFLECTS NEGATIVELY ON THE ATHLETIC TRAINING PROFESSION, OR JEOPARDIZES A PATIENT'S HEALTH AND WELL-BEING.

Members should conduct themselves personally and professionally in a manner that does not compromise their professional responsibilities or the practice of athletic training.

All NATA members, whether current or past, shall not use the NATA logo or AT logo in the endorsement of products or services, or exploit their affiliation with the NATA in a manner that reflects badly upon the profession.

Members shall not place financial gain above the patient's well-being and shall not participate in any arrangement that exploits the patient.

Members shall not, through direct or indirect means, use information obtained in the course of the practice of athletic training to try and influence the score or outcome of an athletic event, or attempt to induce financial gain through gambling.

Members shall not provide or publish false or misleading information, photography, or any other communications in any media format, including on any social media platform, related to athletic training that negatively reflects the profession, other members of the NATA, NATA officers, and the NATA office.

ATHLETIC TRAINERS

Shawnee State University athletic trainers are available to address any concerns with student- athletes. If a student-athlete has concerns about his or her health, he or she should speak with their athletic trainer immediately.

Athletic Training Room Location:

Shawnee State University

940 2nd Street Portsmouth Ohio 45662

(Rhodes Athletic Building Ground Floor Room138)

Hours:

Monday-Friday | 8am to 5pm (Treatment available by appointment outside of these hours)

Summer and Intersession | 10am to 2pm

The athletic trainers are full-time, essential employees certified by the National Athletic Trainers Association Board of Certification and Licensed in Ohio. The athletic training staff will act as a liaison between team physicians, on and off campus resources, and consultants in the care and treatment of medical conditions. Athletic trainers are healthcare providers who work under the supervision of a licensed physician to provide assessment, treatment, and rehabilitation services to patients.

Athletic trainers and medical staff are available to:

* Reduce the risk of injury through physical screening, conditioning programs, and education.

* Should an injury occur, athletic trainers will be available for consultation, evaluation, and referral to the team physician and the development of a treatment and rehabilitation program to guide you to full recovery.

* Athletic trainers will act as liaison between the physician, coach, and student-athlete so everyone has a full understanding of the capabilities or limitations the injury imposes.

PRE-PARTICIPATION PHYSICAL PROTOCOL

Every student-athlete at Shawnee State University is required to have a pre-participation physical each school year and have documented results of a sickle cell solubility test (SST) prior to their participation in any officially sanctioned Shawnee State University team practices, events, or conditioning sessions.

Practice or competition is not permitted until the completion of this physical, which may include general testing, orthopedic examinations, and laboratory work. The athletic trainer will schedule the pre-participation physicals prior to the beginning of each season. Student-athletes unable to make that scheduled time must contact the athletic training staff in advance to make other arrangements. Student-athletes who miss scheduled physicals will assume responsibility for making other arrangements and must assume financial responsibility for the missed appointment.

The University's Responsibility to Injured Student-Athletes Participation in intercollegiate athletics carries an inherent risk of injuries. Students participating as athletes assume certain risks that they may suffer injuries in connection with their intercollegiate athletic activities. When such injuries occur, the University cannot assume indefinite responsibility for continuing medical care that might be subsequently required.

Athletic Insurance Policy

Shawnee State University's Athletic Department requires all student-athletes to provide proof of primary health insurance prior to participation in any SSU varsity sport participation. Insurance purchased through the university does not cover athletic-related incidents. Shawnee State University provides medical insurance that serves as a secondary insurance policy designed to assist with medical expenses of athletic related injury that are incurred during participation in an athletic activity. The following outlines our insurance policy for athletic-related injuries. Prior to taking part in any team activities, every student-athlete must provide a copy of a valid insurance card and insurance coverage to the Head Trainer.

Tryouts and Prospective Student-Athlete:

A coach may request a tryout for prospective student athletes. The NCAA allows one two-hour tryout per sport. For an athlete to be eligible for a tryout, they will complete and submit the following items: a physical within the previous 6-months, sickle cell results, and assumption of risk form. These items will be submitted via Teamworks by a coach prior to the tryout. Forms must be approved by the athletic training staff and Assistant Athletic Director of Compliance prior to the tryout. Coaches must have all forms submitted for approval 7 days prior to the tryout.

Insurance Policy and Referrals

In accordance with NCAA legislation, Shawnee State University's Department of Athletics ensures adequate coverage for medical expenses incurred from athletically related injuries within the NCAA Catastrophic Injury Insurance Policy deductible. Shawnee State University's Department of Athletics eliminates the potential "gap" in coverage with a secondary insurance policy for student-athletes. It is our responsibility to inform the student-athletes and their parents, if they are under 18, that participation in athletics requires an acceptance of risk on each of their parts. In the event a student-athlete is injured while participating in either an organized practice or an intercollegiate athletic contest, consent to render care is granted during pre-participation paperwork. Consent is obtained by the completion of the Insurance and Medical Authorization Form, which includes the following statement: