RFQ 24-011-10 Closing Services for Purchasing of Right-Of-Way

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541191 - Title Abstract and Settlement Offices
Posted Date:	Nov 21, 2023
Due Date:	Dec 21, 2023
Solicitation No:	RFQ 24-011-10
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Shelby County

Tennessee

Lee Harris, Mayor

Request for Qualifications

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: Tuesday, November 21, 2023

Due: Thursday, December 21, 2023 no later than 4:00 P.M. (Central Standard Time)

RFQ # 24-011-10

Closing Services for Purchasing of Right-Of-Way

Roads, Bridges & Engineering Department

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies or professionals to provide closing services needed in conjunction with its

purchase of Right of Way. Information regarding this formal bid is located on the County’s website

at www.shelbycountytn.gov. At the top of the home page, click on the dropdown box under

“Business”, click on “Purchasing” and “Bids” to locate the name of the above-described formal bid.

Link: https://bids.shelbycountytn.gov/

IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including sign and attach all forms as required. This bid clearly

documents and outlines the format and what information is required at the time of proposal

submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to

enter their information only where yellow cells, on those two (2) yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

Sincerely,

Signed Original on File

Da’Una Hamilton, Buyer

Shelby County Government

Purchasing Department

TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide closing services needed in conjunction with its purchase of

Right-of-Way (the “Goods and/or Services”). This Request for Proposal (“RFQ”) is being

released to invite interested and qualified Vendors to prepare and submit proposals in

accordance with instructions provided where the successful proposer(s) will be selected and

invited to enter into a contractual relationship with Shelby County for the Goods and/or

Services outlined in this RFQ, and per proposal(s) received.

In this RFQ, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider, and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below to be answered directly in the scorecard Excel

file by all Vendors, and submitted part of your proposal (both Printed and

Digital formats).

Phase I Evaluation

1. All firms, including any public or private universities, shall have a current

prequalification status, which can be found on the Tennessee Department of

Transportation’s website. 35%

2. Firms and their employees must comply with the applicable state licensing law

requirements including but not limited to Tennessee Code Annotated Title 62, Chapter

2 (Architects, Engineers, and Landscape Architects), Title 62, Chapter 39 (Real Estate

Appraisers), Title 62, Chapter 18 (Land Surveyors), and Title 62, Chapter 36

(Geologists). 35%

3. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if business is located in Shelby County,

TN). 30%

Phase II Evaluation

4. Must provide active Equal Opportunity Compliance (EOC) number(s) and Vendor

number, or your applications are “in” the EOC system and the Purchasing system for

processing (refer to details outlined below) – please list all your Shelby County EOC

active numbers. 20%

5. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary. 20%

6. Independent Vendors (sole proprietors) must adhere to State of Tennessee Public

Chapter No. 436, known as the “Tennessee Lawful Employment Act” (effective date

of 01/01/12) – please provide proof and documentation of employment eligibility

(driver’s license,…); Otherwise mention you are NOT an Independent Vendors (sole

proprietors). 20%

7. FORM – Drug-Free Workplace Affidavit must be completed, signed and notarized

with your bid/proposal – even if less than 5 employees. 10%

8. Must attest to a minimum of five (5) years of experience providing the goods and/or

performing the services described in this bid. 20%

9. Letter of Interest and Statement of Qualifications. 10%

Shelby County EOC and Vendor numbers

As a part of doing business with Shelby County Government (SCG), each individual, company

or organization is required to have active EOC and Vendor numbers before starting to provide

goods/services to SCG.

• To obtain a SCG Equal Opportunity Compliance (EOC) number (as well as

LOSB, if applicable) and the SCG Vendor number, please submit an online

application, as described below. The EOC and Vendor application are combined.

Online Application Process

Go to: https://apps.shelbycountytn.gov/EOCPublic/

• Complete and submit the application online only

Note: Prior to accessing the application, please read the application instructions

in its entirety to make sure that you completely understand all of the information

that will be required on the application.

Upon receiving the EOC number, the application will be forwarded to the Purchasing

Department for processing. You will receive your vendor number via email.

RFQ 24-011-10 Closing Services for Purchasing of Right-Of-Way

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