2024-007 RFQ Chip Seal Aggregate for 2024

Agency:	Kitsap County
State:	Washington
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Jan 19, 2024
Due Date:	Feb 29, 2024
Solicitation No:	2024-007
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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FORMAL BID

2024-007

KITSAP COUNTY DEPARTMENT OF PUBLIC WORKS

ER&R DIVISION

CHIP SEAL AGGREGATE FOR 2024

BID SUBMISSION DEADLINE & LOCATION

THURSDAY, February 28TH 2024 3:00 PM

Mailing Address:

614 Division Street MS-7

Port Orchard, WA 98366

Physical Address:

4th Floor Administration Building

619 Division Street

Port Orchard, WA 98366

BID OPENING TIME & LOCATION

THURSDAY, February 28TH 2024 3:15 PM

KITSAP COUNTY ADMINISTRATION BUILDING

COMMISSIONERS CHAMBERS

619 Division Street

Port Orchard, WA. 98366

NOTICE IS HEREBY GIVEN that the Kitsap County Purchasing Office will receive sealed bids for

Manufacture of Aggregate for Bituminous Surface Treatment (herein referred to as CHIP SEAL

AGGREGATE) before the date and time indicated above at the Kitsap County Administration Building,

619 Division Street, Port Orchard, Washington. Bids will be publicly opened and read aloud in the Kitsap

County Administration building, Commissioners Chambers located at 619 Division Street, Port Orchard,

Washington. After the review process has been completed, a bid tabulation will be available for public

inspection.

NOTICE TO BIDDERS

Bidders must correctly prepare and submit all required documents to the Kitsap County Purchasing

Office. The following documents are required for a complete bid package. Every item must be complete

in all respects, including authorized signatures. Bidders shall acknowledge receipt of all addenda in the

spaces provided. Failure to include all items may be cause for the bid to be considered irregular and

thereby rejected:

Certificate of Liability Insurance

Washington State Contractor’s Registration

Bid Sheet

Addendum Receipt, if any

Each bid shall be submitted in separate envelope and sealed when mailed or hand delivered. The bid

number and title of the project (as indicated above), the date & time of the bid opening, and the name

& address of the bidder shall be clearly shown on the outside of the envelope. You may respond by mail

or hand-deliver to the Kitsap County Purchasing Office.

The Kitsap County Purchasing Office reserves the right to reject any or all bids for good cause, in whole

or in part, to waive any irregularities in any bid, and to delete certain items listed in the bid as set forth

herein. In the event that all bids are rejected, the Purchasing Office may call for new bids.

The Bidder is not required to submit a bid for all items listed in the proposal, but only for those bid items

for which they wish to be considered.

Kitsap County will award to the most responsible Bidder submitting the most advantageous bid to the

County based on the quantities identified in the proposal. The most advantageous bid to the County is

determined from the unit price, transportation costs, and product availability.

This invitation to bid does not commit Kitsap County to pay any costs incurred by any Bidder in the

submission of a proposal, or in making necessary studies or design for the preparation thereof, or for

procuring or contracting for the items to be furnished under the invitation to bid.

The Purchasing Office is located in the County Administration Building, 4TH Floor, 619 Division Street,

MS-20, Port Orchard, Washington. Additional information may be found in the Kitsap County web site

Kitsap County Bids (kitsapgov.com). For answers to questions, please call Glen McNeill at (360)337-

4789, or email gsmcneill@kitsap.gov

COOPERATIVE PURCHASING

The Washington State Inter-local Cooperative Act 39.84 provides that other governmental agencies may

purchase goods and services on this solicitation or contract in accordance with the terms and prices

indicated, if all parties are willing.

Bids received after THURSDAY, February 28TH 2024 3:00 PM, will not be considered.

DESCRIPTION OF WORK

1). The Contractor shall provide for the manufacturing of crushed, screened and washed Chip Seal

Aggregate material. All aggregate shall be manufactured in accordance with section 9-03.4 of

the current WSDOT Standard Specifications, 3/8”- No.4 gradation or noted below as Alternate.

Kitsap County will consider the following various options under this contract, and which are

included in the Contract Proposal / bid sheet:

A. Contractor shall provide for the procurement and manufacture of 3/8” – No.4 Chip Seal

Aggregate, including haul to each of the County Road shops, in the appropriate quantity.

2). Stockpile location for the Road Maintenance shop is located at:

Central Kitsap Road Shop - 1971 Seabeck Hwy NW, Bremerton, WA 98312

South Kitsap Road Shop – 2339 SE Cedar Road, Port Orchard, WA 98366

3). The Contractor shall manufacture 3825 Ton of 3/8”-No.4 Chip Seal Aggregate, meeting the

specification of section 9-03.4 of the WSDOT Standard Specifications.

Finished Virgin Chip Seal Aggregate product shall be clean, CUBICAL IN NATURE, uniform in

quality, contain at least one (preferably two, or more) fractured face, and be free of wood, bark,

roots, and other deleterious materials.

All Asphalt Pre-Coated Crushed Screenings:

Aggregates for Asphalt Pre-Coated Crushed Screenings shall conform to the requirements listed,

in this bid, under Material Specifications for grading and quality.

Non Coated Aggregate

a. An aggregate source shall be determined prior to mixing and submitted for material

approval.

b. Aggregates for pre-coating shall be stockpiled and used exclusively for this process.

c. The County will perform acceptance testing based on random samples. Frequency will be

a minimum of one sample per pile or one sample per 1000 TONS.

Mixing

a. All aggregate coating shall be conducted in dry weather conditions unless otherwise

approved by the County.

b. Aggregate shall be pre-coated with liquid asphalt using PG64-22 grade binder or approved

equal.

c. Application of the oil shall be through an asphalt hot mix plant.

d. Liquid asphalt coating shall be uniform and applied at a rate of between 0.8 to 1.0 percent

by weight is optimum. Any coated materials produced that do not meet the above

specified application rates of liquid asphalt will be subject to rejection.

e. The liquid asphalt temperature, just prior to mixing, with dry aggregate, should be 325°F.

During mixing the dryer drum temperature should be between 190°F to 220°F. Mixing of

aggregate with hot asphalt -, Material should be between 225°F to 250°F when mixing is

complete with a uniform coating over 95 percent of the aggregate surface. The County

reserves the right to reject any material that does not pass a visual inspection or meet an

expectation of adequate coating on the aggregate.

f. Any debris or extraneous material that becomes part of the finished product shall be

removed prior to deliver or pick up as directed by the County. It shall be the

responsibility of the supplier to remove any extraneous debris or material at no cost to

the County.

Acceptance

a. All pre-coated aggregate material delivered or picked up under this contract shall be clean

and free of dust and debris prior to delivery to each stockpile site as directed by the

County.

b. The County will perform acceptance testing based on random samples. Frequency will be

a minimum of one sample per pile or stockpile location.

c. Pre-Coated Aggregates delivered to each stockpile location will be inspected for

cleanliness, as specified, by a representative of the County.

d. Pre-Coated Aggregates rejected at the point of delivery will be removed at the

contractor’s expense as directed by the County. It shall be at the County’s discretion to

determine if the pre-coated material meets expectations and is acceptable for use.

Rejected Materials

a. All pre-coated aggregate material loads rejected by Kitsap County Road Operations Staff

for not meeting specifications shall not be billed by the awarded vendor.

b. It is the vendor’s employee’s responsibility to notify appropriate vendor staff regarding

the rejected material loads at the delivery site.

c. The County may extend a courtesy call to the vendor regarding the rejected material

loads. However, the County is not responsible to notify the vendor by phone or email of

a rejected load when the vendor’s driver is notified at the time of delivery.

4). The following quantities of material will be transported to each Road Maintenance shop:

Shop

Central Kitsap Road Shop

Quantity and Type

2100Ton 3/8” – No. 4 Chip Seal

Aggregate

Shop

South Kitsap Road Shop

Quantity and Type

1725Ton 3/8” – No. 4 Chip Seal

Aggregate

5). Promptly after receiving the contract award, the Contractor shall notify the Road

Superintendent of all proposed material sources. If Contractor proposed sources are unable to

provide acceptable or uniform products, the Contractor shall locate other sources and obtain

approval for them. All materials and articles incorporated into this contract:

1. Shall meet the requirements of the contract and be approved by the Road

Superintendent.

2. Shall derive from one source. Mixing of aggregates from different pit sites MAY

be allowed WITH PRIOR APPROVAL FROM THE AGENCY

3. May be inspected or tested at any time during their preparation and use.

4. Shall be rejected if they become out of compliance by contamination, or

gradation, before transport, OR UPON THE OBSERVATION AT THE TIME OF

DELIVERY TO THE AGENCY

6). Samples and Tests for Acceptance. All field and laboratory materials testing by the County will

follow methods described in the Washington State Department of Transportation Materials

Manual.

7). The Contractor shall prepare suitable stockpile locations adjacent to the manufacturing area.

Manufactured material meeting the gradation requirements shall be stockpiled in accordance

with section 3-02 of the current WSDOT Standard Specifications. Kitsap County shall prepare

stockpile locations at two of the three Road Maintenance shops, including provision of a loader

and operator at these locations to shape the piles.

8). The Contractor shall provide a loader and operator at the location of aggregate manufacture to

load County trucks. A loader and operator shall be available during normal working hours (7:00

2024-007 RFQ Chip Seal Aggregate for 2024

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