RFQ: Baggage Carousel Replacement
| Agency: | Birmingham Airport Authority |
|---|---|
| State: | Alabama |
| Type of Government: | State & Local |
| Posted Date: | Jan 22, 2026 |
| Due Date: | Feb 25, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
RFQ: Baggage Carousel Replacement
(01/22/2026)
Attachment Preview
Request for Qualifications (RFQ)
Engineering and Construction Administration Services
Terminal Inbound Baggage Carousel Replacement
Birmingham Airport Authority
January 2026
I. Introduction
A. Project Description
The Birmingham Airport Authority (BAA) is soliciting Statements of Qualifications (SOQ)
and Project Proposals from qualified architectural firms (firms) for the design, bidding,
and construction administration services associated with the proposed replacement of 4
existing domestic inbound baggage claim carousels and 1 Federal Inspection Services (FIS)
inbound baggage claim carousel within the terminal facility at BHM.
See Exhibit A for approximate project limits.
The selected firm shall be obligated to perform the necessary work through completion
of construction and the closeout process for the project. This project is anticipated to
receive an Airport Improvement Program (AIP) grant from the Federal Aviation
Administration (FAA). The selected firm will need to be familiar with the process and
required documentation associated with the AIP grant process. This includes, but is not
limited to, FAA grant assurances, FAA airport design and construction standards, ADA
design standards, state and local permitting requirements, as well as familiarization with
other FAA Orders, Advisory Circulars (AC), and the National Environmental Policy Act
(NEPA) process.
B. Project Background
Terminal Inbound Baggage Carousel Replacement
This project will provide design and construction administration services for the
replacement of 5 inbound baggage claim devices and their respective Baggage Handling
System (BHS) subsystems within the terminal facility at BHM.
All carousels proposed for replacement have met the end of their useful life, are
exhibiting signs of extreme wear, and need replacement to bring the associated facilities
into conformity with current standards, provide reliable service, and enhance the
experience for the flying community and their families.
Replacement of the inbound baggage claim carousels will need to achieve compliance
with Americans with Disabilities Act (ADA) standards, include energy efficient
technologies that reduce the overall power consumption of the associated systems, and
optimize the associated space for efficiency.
II. Scope of Services
A. Goals
i. To enter into a contract with the most qualified architectural firm for professional
services pertaining to the design and construction administration of the proposed
replacement of 5 (4 domestic and 1 FIS) inbound baggage claim carousels within
the terminal facility at BHM.
ii. To provide professional services to design, bid, and construct the proposed
project in FY 2026-2027.
iii. To issue bid-ready plans in early September 2026.
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B. Engineering Services
i. Design Phase: Complete project design including preparation of architectural
reports and recommendations, as well as, preparing detailed plans,
specifications, cost estimates, and project schedules (design and construction)
ii. Bidding and Negotiation Phase: Advertising and securing bids, administering, and
attending pre-bid conferences, analyzing bid results, negotiation for services,
furnishing recommendations for award, and preparation of contract documents
iii. Construction Phase: Consultation and guidance during construction, as well as
construction administration services
iv. Project Closeout Phase: Services rendered after the completion of the project
including final inspections and preventative maintenance
III. Submittal Requirements
A. Selection Process
This qualification-based selection process shall be in accordance with FAA Advisory
Circular 150/5100-14E, Architectural, Engineering, and Planning Consultant Services for
Airport Grant Projects.
Award of this project would not preclude the awarded firm from future planning,
environmental, design and/or construction services award with BAA. This applies to both
prime firms and subconsultants.
A Statement of Qualifications (SOQ) and Project Proposal will be solicited from all
interested firms. The SOQ will allow the opportunity to provide data relating to the
experience and qualifications of the interested firm as it relates to the proposed project.
The Project Proposal will include information to illustrate the firm’s category
understanding, approach, and project management / communication plan.
Firms may be interviewed. However, BAA reserves the right to select the highest ranked
consultant based solely upon submittals if sufficient information is included in the SOQ
and project proposals.
B. Statement of Qualifications / Project Proposal
Please submit five (5) hard copies and one (1) electronic copy of your SOQ and Project
Proposal submittal to the address below.
Contact:
Ed Seoane, VP of Purchasing
E-mail:
eseoane@flybhm.com
Address:
Birmingham Airport Authority Receiving Warehouse
5500 Airline Drive
Birmingham, AL 35212
Hard copies may be shipped via U.S. Postal Service or any other reputable courier service
(e.g., Federal Express, UPS, etc.). The electronic copy must be included with the hard
copies via a USB flash drive. Deliveries can also be made in-person to the BAA Office
located on the ground level of the Terminal Building (5900 Messer Airport Highway,
Birmingham AL 35212).
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All questions associated with this RFQ must be submitted in writing via e-mail to Ed
Seoane at eseoane@flybhm.com by the deadline identified for questions/clarifications
(see timeline). Questions related to the RFQ directed to any other BAA personnel may be
grounds for disqualification.
C. Statement of Qualifications / Project Proposal Format
Respondent’s SOQ and Project Proposal shall submitted together as one submittal no
longer than thirty (30) total pages of content (not including back / front cover, tabs /
dividers, cover letter, or table of contents). Each page must not be larger than 8.5” x 11”.
D. Statement of Qualifications Section Requirements
The SOQ portion of the submittal must include the following sections:
i.
Firm Overview and Capability to Perform All Aspects of the Project: Detail the
overall structure of the firm and any unique operating characteristics that may
enhance the project’s overall success. This should include but is not limited to:
information such as relevant services provided by firm, office locations, and total
number of employees providing relevant services.
ii.
Recent Company Experience in Relevant Projects: Discuss relevant services
completed at other comparable airports within the past five (5) years. This should
include, but is not limited to: project location, start and completion date,
description, outcome, quality, and applicability to BAA’s proposed project.
Identify the firm’s role as either a prime or subconsultant and specific
contribution to the project. A point of contact for the project’s sponsor must also
be included. References may be contacted, as necessary.
iii. Personnel Qualifications: Discuss the professional qualifications and relevant
experience for key members of the project team (including sub consultants).
Include how specific team members will contribute to the project’s overall
success. Provide organizational chart depicting project manager, deputy project
manager, and other project team members in their respective roles. Workload
of project manager must also be identified.
iv. Project Partners: Discuss any subconsultants intended to be included on the
project team, if any. Detail their expected contribution to the project and, if
applicable, number of projects the prime consultant and subconsultant have
previously completed or are nearing completion.
E. Project Proposal Section Requirements
The Project Proposal portion of the submittal must include the following sections:
i.
Project Approach: Discuss the Scope of Services and how the firm will provide the
desired services. Identify any potential challenges the firm anticipates during the
project. Identify and mitigate elements, if any, to minimize effects on airport
users and operations for the duration of desired sustainability studies.
ii. Project Management / Communication Plan: Discuss any relevant information
which would detail how the firm would manage the project process including, but
not limited to, scope of work development, budget, and methodology of baseline
analysis. Prepare a proposed project schedule including major tasks and target
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completion dates. Additionally, identify the firm’s plan for communication
throughout the project to BAA.
F. Statement of Qualifications / Project Proposal Evaluation Criteria
SOQs and Project Proposals will be evaluated and scored on a scale of 0 (lowest) to 100
(highest). In the event SOQs and Project Proposals are not considered sufficient to
determine the highest ranked firms for either project, interviews will be conducted with
up to the three (3) highest ranked firms. Additional interview scoring criteria will be
provided in advance of the interview date, if necessary. Each criterion and its portion of
the maximum scoring value is listed below: Each criterion and its portion of the maximum
scoring value is listed below:
• Firm’s capability to perform all aspects of the project
20/100
• Firm’s recent experience in relevant projects
15/100
• Firm’s demonstration of personnel qualifications
10/100
• Firm’s proposed approach to the project
30/100
• Firm’s proposed project management plan
15/100
• Firm’s proposed communication plan
10/100
G. Tentative RFQ Timeline
All deadlines are by 2:00 P.M. Central Time on each respective date. Any late submittals
will not be accepted and immediately returned. There will be no deadline extensions in
the event of inclement weather delays.
RFQ Posted
Pre-Submittal Meeting
Deadline for SOQ Questions/Clarifications
SOQ Deadline
Potential Recommendation to Award
Thursday, January 22nd, 2026
Wednesday, February 4th, 2026, at 2pm
Central
Thursday, February 12th, 2026, at 2pm
Central
Wednesday, February 25th, 2026, at 2pm
Central
March – April 2026
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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