RFQ 2604 - Backfill Materials RFQ 2604 - Addendum No....

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
NAICS Category:	238910 - Site Preparation Contractors
Posted Date:	May 8, 2026
Due Date:	May 27, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) NO. 2604

for

BACKFILL MATERIALS

Contact Person: Mel Go

Phone Number: 510.287.2017

E-mail Address: mel.go@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

2:00 p.m.

April 22, 2026

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.

RESPONSE DELIVERED BY SERVICE

(UPS, FedEx, DHL, etc., during

business hours: 8:00 AM – 3:30

PM only) to:

RESPONSE DELIVERED BY MAIL

(U.S. Postal Service) to:

EBMUD–Purchasing Division

RFQ 2604 – Backfill Materials

375 11th Street

Oakland, CA 94607

EBMUD–Purchasing Division

RFQ 2604 – Backfill Materials

P.O. Box 24055

Oakland, CA 94623

RESPONSE HAND-DELIVERED

(during business hours: 8:00

AM – 4:00 PM only)

EBMUD–Purchasing Division

RFQ 2604 – Backfill Materials

Purchasing Office

375-11TH Street, 1st Floor

Oakland, CA 94607

REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2604

for

Backfill Materials

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. BIDDER QUALIFICATIONS .................................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................... 3

D. TESTING AND INSPECTION .................................................................................................. 8

E. FAILURE TO MEET SPECIFICATIONS..................................................................................... 8

II. CALENDAR OF EVENTS ........................................................................................................... 9

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 9

A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 9

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................. 10

C. PRICING.............................................................................................................................. 10

D. PRICE ADJUSTMENTS......................................................................................................... 10

E. NOTICE OF INTENT TO AWARD AND PROTESTS................................................................ 11

F. METHOD OF ORDERING .................................................................................................... 12

G. TERM / TERMINATION / RENEWAL ................................................................................... 12

H. INVOICING ......................................................................................................................... 13

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 13

A. DISTRICT CONTACTS .......................................................................................................... 13

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 13

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – GENERAL AREA MAP

REV: 9/23/25

BACKFILL MATERIALS

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe the Class I

backfill and Class II aggregate base material, sand, and/or drain rock, required by the

East Bay Municipal Utility District (District) to renew the District vendor pool. The scope

of this project is to supply approximately 300,000 tons of various backfill materials

during the annual term of this contract. The materials are typically delivered to

designated District bins or jobsite locations.

East Bay Municipal Utility District (District) intends to award a one (1) year contract with

four (4) options to renew for one-year period(s), for a total of five (5) years and awarded

to a pool of top ranked lowest cost bidder(s) whose response conforms to the RFQ and

meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing backfill materials in a quantity and

manner similar to that described in this RFQ for at least five (5) years.

b. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

C. SPECIFIC REQUIREMENTS

1. DESCRIPTION

a. Furnish backfill materials as specified herein. It is required that backfill

materials be furnished f.o.b. Bidder’s Supply Point and/or f.o.b. to various

destinations in accordance with this RFQ.

b. "Bidder's supply point" as used herein means the quarry from which the

bidder proposes to supply backfill materials. Each item on the Bidding

Sheet requires a supply point.

2. MATERIALS

a. Recycled material must be free of glass, clay pipe, asbestos, and other

debris.

RFQ No.2604

Page 3

BACKFILL MATERIALS

b. Class I Backfill or Sand: This is the pipe bedding and cover material used in

placing District water mains. The acceptance specifications for Class I backfill

are as follows:

i. Shall be clean, sound, and durable natural or crushed sand, free from

organic material and other deleterious substances

ii. Shall not originate from salt water environments

iii. Measured resistivity of material passing the No. 4 sieve, using a soil

resistivity box in accordance with ASTM G57*, shall not be less than

5000 ohm-cm.

iv. Soil pH shall be measured in accordance with ASTM G51* and shall

not be less than 6.5.

v. The sand equivalent value as determined by California Test 217* shall

not be less than 30.

vi. PG&E Sand may also be ordered and must meet PG&E Spec

standards.

vii. Shall conform to the following grading when tested in accordance

with ASTM C136:

Sieve Size

Percent Passing

19.00mm (3/4”)

4.75mm (No. 4)

2.36mm (No. 8)

0.075mm (No. 200)

100

70-100

30-100

0-5

c. Class II Aggregate Base:

i. Shall be 3/4" maximum, conforming to CSS Section 26

ii. MUST ONLY be sourced from the Cemex Clayton Quary, Clayton,

California 94517

iii. If origin or supply point of material will be sourced from another

location other than the above section (ii), Contractor must notify the

District prior to accepting the order, and request approval to source

from another location.

RFQ No.2604

Page 4

BACKFILL MATERIALS

iv. Orders sourced from other locations and inconsistent with section (ii)

above that were not approved by the District will not be accepted or

paid by the District.

3. TIME OF DELIVERY AND QUANTITIES

a. Individual orders for jobsite delivery of material and their required time of

arrival at the respective jobsites will be placed as the day to day job

requirements become known. Whenever possible, the contractor will be

given one day's prior notice of delivery requirements and arrival times.

Deliveries may often be required on the same day that notification is

given. In this event, two (2) to four (4) hours' advance notification will be

given to the Contractor, and the quantities ordered in this instance will not

exceed the hauling capabilities of two trucks to any one jobsite or a total

of four trucks to all jobsites.

b. If the Contractor is unable to deliver the material as required under the 2

to 4 hour notification conditions, Contractor shall notify the originator of

the order within 15 minutes after the order is placed. District may then

seek to place the order with another vendor. Since time is of the essence,

in the event Contractor makes 4 such declinations or “non-response” in

any continuous 4-week period, the District may suspend future orders and

only resume at the discretion of the District when deficiencies have been

satisfactorily addressed. Continuing failure to deliver as requested may

result in cancellation of the contract.

c. Contractor must have the capability to deliver 600 tons of material on any

given day for each region awarded to the contractor pursuant to this

agreement. The contractor is not required to deliver more than 600 tons

per day for each region awarded to the contractor pursuant to this

agreement. If, for example, a contractor is awarded two regions, their

daily minimum delivery expectation will be 1,200 tons (600 tons X 2) per

day; 3 regions equal 1,800 tons, etc.

d. Contractors are encouraged to bid on one or all regions. If a contractor is

unable to meet the delivery requirements or do not deliver to the location,

indicate N/A.

e. If a contractor is bidding on multiple regions, the contractor shall

indicate/designate the number of regions they are capable and expected

to satisfy should they submit the lowest responsible bid for multiple areas.

For example, bidder submits bids for all five regions but only has the

capacity to supply 1,200 tons per day. The bidder shall indicate to the

District in their bid that they will not accept the award of more than two

RFQ No.2604

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

current rfqs	due date	for bid package please contact
RFQ 2604 - Backfill Materials RFQ 2604 - Addendum No. 1 RFQ 2604 - Addendum No. 2 RFQ 2604 - Addendum No. 3	May 27, 2026	Mel Go 510-287-2017 mel.go@ebmud.com

RFQ 2604 - Backfill Materials RFQ 2604 - Addendum No. 1 RFQ 2604 - Addendum No. 2 RFQ 2604 - Addendum No. 3

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