RFQ - AS-NEEDED PYRETHROID ADULTICIDE

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department
of Purchasing and Contracting's front desk or contact clerical support at (858) 505-6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the
County's web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may
submit the version of a form in place as of the date of the posting of this RFQ or any later version
thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the
County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before
the Date and Time listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the
Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with
either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such
submissions with the RFQ number on the outside of the packaging. Please use this method only if
unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting
Officer, in writing, as a question ("Question"). Offerors may submit Questions by sending a message to the
Contracting Officer through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for
Question submission. Offeror is responsible for ensuring that Questions are received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each
exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall
be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to
disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from
disclosure pursuant to the California Public Records Act, including PI (Personal Information),
PII (Personally Identifiable Information), or PHI (Protected Health Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from
disclosure under the California Public Records Act and wishes to protect from disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked as
"CONFIDENTIAL/PROPRIETARY."

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is
needed to respond to a Submittal Item through citation to the "CONFIDENTIAL/PROPRIETARY"
exhibit (for example "See response 1 contained within the 'CONFIDENTIAL/PROPRIETARY'
exhibit for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the
submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other
appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the
California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance,
availability, price, and more to determine the quote(s) that provide the best value to the County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and/or approach to providing goods and/or
services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror's
proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on the overall
total cost to the County.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any
reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its
respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than
those arising under a definitive contract with Offeror in accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations are complete,
including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;
the County's evaluation and results thereof. Information releasable after the conclusion of negotiations is
subject to the disclosure requirements and withholding exemptions of the California Public Records Act.
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be subject to
the County's requirement to determine that the services can be provided more economically and efficiently by
an independent contractor than by persons employed in the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves
the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related
documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,
information that can be obtained during a site visit (including verification of measurements, conditions, and
other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or
other relief based upon information that was discovered or should have been discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any
diligence material or other information provided by the County or any of its agents, representatives, contractors,
or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or
may not prove to be correct.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer,
agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as
explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its
officers and employees (including consultants working on or assisting with this procurement), related to this
RFQ or Offeror's quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise
authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any
other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any
improper contact may, at the County's sole discretion, cause Offeror to be removed from consideration for
contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's sole
determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may
be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with the
County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the
County's employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors,
or any person acting in concert with Offeror without prior written approval of the County's Contracting Officer.
This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact
with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of
Supervisors finds that special circumstances exist which justify the approval of such contract:
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers,
principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of
service to be performed by the contract; or, (ii) participated in any way in developing the contract or its
service specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve
as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or
ownership relationship exists, unless specifically authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections
11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these
provisions.
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of California
(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form
590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment
from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit
new forms to the County (forms are available from the Franchise Tax Board website listed below).
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and the

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit
the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board
websites, listed below, for tax forms and relevant information regarding non-resident withholding, including
waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak
with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-
2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The
P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code 18662" must
appear on fax cover sheet and/or the outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the
County.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
C. SUBMITTAL ITEMS
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
2.1 What are the active ingredients, including any synergists? Please provide a description and documentation of the
product.
2.2 Provide your warranty period.
2.3 Can you adhere to the Statement of Work Part 1-4?
Yes
No
2.4 Describe how your organization ensures equitable treatment, access, and representation in service delivery and
business operations as described in the statement of work, part 4, section 1. Equity.
2.5 Provide a brief description of your organization's transportation efficiency practices, such as route optimization
or fuelefficient vehicles, used to minimize greenhouse gas emissions and a statement summarizing
wasteminimization efforts, spillprevention procedures, and safe handling practices as described in the
statement of work, part 4, section 2. Sustainability.
3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule.
4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance "YES/NO" of the County of San Diego's Draft Agreement (including insurance
requirements):
YES NO

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules
section 4.2

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
D. REQUIRED FORMS
(RESERVED)

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
E. STATEMENT OF WORK
PART 1: GENERAL
The County of San Diego Department of Environmental Health and Quality (DEHQ) seek a contractor to provide As-needed Pyrethroid Adulticide
mosquito control products. The product should have a high efficacy in controlling mosquitoes. A dual active ingredient product may be given
preferential selection if it provides both a quick knockdown and a longer residual for control. Furnish materials to accomplish the following for one
base year, and four one-year options.
PART 2: SCOPE
A. The product must be a Pyrethroid (Group 3A insecticide).
B. The product must be labeled, licensed, and approved by USEPA for the control of adult mosquitoes and be registered with the California
Department of Pesticide Regulation (DPR) for use by public health agencies/mosquito control districts in California.
C. The product and active ingredients, including any synergists that may be in the product, must be on the Appendix A of the San Diego County
Department of Environmental Health - Vector Control Program Notice of Intent.
D. Material must be on the Water Quality Order No. 2016-0039-DWQ, General Permit No. CAG 990004, Statewide National Pollutant Discharge
Elimination System (NPDES) Permit for Biological and Residual Pesticide Discharges to Waters of the United States from Vector Control
Applications (Vector Control Permit), San Diego Department of Environmental Health Vector Control Program, San Diego County, (Enrollee
Number 937AP00009).
E. Must be able to be diluted in an aqueous suspension without the addition of any additional products (e.g. adjuvants, emulsifiers, etc.).
F. Needs to be labeled for application to a broad set of environments such as urban, suburban, rural, industrial, commercial, recreational, and
natural environments.
G. Needs to be labeled for application by hand-held and truck-mounted ultra-low volume (ULV) equipment.
H. Must also be labeled for aerial application.
I. Cannot be an oil-based product.
Scheduling
A. All deliveries will be accomplished during normal working hours (8:00am - 4:30pm), Monday through Friday, as directed by the Program
Coordinator or designee TO 5570 Overland Avenue, Suite 102, San Diego, CA 92123
Submittals
A. If the product is unknown to the County, samples may be required for evaluation by the County, at the Offeror's expense. Delivery of
sample must be scheduled with contracting officer and provided within required timeline. The County shall have the right to review
sample and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the products
provided in the sample. Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise
contracting officer at time of sending samples that they must be returned, provide return address and Federal Express account number.
B. All submittals must be provided by an authorized distributor.
Quality Assurance
A. Vendor shall be responsible for providing current pesticide labels and Safety Data Sheets (SDS) to the County of San Diego.
B. All work shall be accomplished to the most current editions of applicable local, State, and federal codes.
Warranties and Guarantees
A. Vendor to provide a one-year guarantee on all products from date of each delivery. Should any problem develop during the period, the
Vendor will be held liable and shall correct the problem at no additional cost to the County of San Diego.
B. The Vendor shall be ready to begin delivery at the direction of the County of San Diego, Vector Control Program 7 calendar days from the
date on the purchase order. This time is to allow for mailing of purchase order to the Vendor and to allow for the Vendor to submit all
required submittals. No separate Notice to Proceed will be issued.
Returns
A. Vendor is to include options for return of product(s) should the County of San Diego wish to return unopened and unused product still
within the expiration date. If a return, restocking, or other associated fee, cost, or other charge is to be assessed this must be clearly stated
up front by the vendor in the quote. Any limitations on returns must also be detailed (e.g. no returns allowed, returns limited to items >6
months from expiration, storage condition constraints, limits on amount of product(s) to be returned, etc.). Due to the Vector Control
Program's desire to return unused product before it expires and poses an environmental waste and disposal problem, the VCP may select
vendor with a more favorable return plan.
PART 3: EXECUTION
Preparation

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13237
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
AS-NEEDED PYRETHROID ADULTICIDE
Vendor to provide all needed labor and equipment to deliver mosquito adulticide to the County of San Diego within 7 calendar days of request.
Responsibilities
Vendor to be responsible for any physical damage inflicted to any property during the delivery of this product.
Acceptance
Program Coordinator or designee shall conduct acceptance of delivery of product and have right of refusal if damaged in shipping.
PART 4: EQUITY AND SUSTAINABILITY
1. Equity.
a. The County is committed to advancing equity, inclusive practices, and fair access to contracting opportunities. To support this
commitment, the Contractor must make good effort to:
1. Provide subcontracting opportunities to small, local, disadvantaged, minority owned, women owned, and veteran owned
businesses when subcontractors are used.
2. Conduct operations in a manner that does not disproportionately impact vulnerable or historically underserved
communities within the treatment areas.
2. Sustainability.
a. The County is committed to a sustainable environment and environmental stewardship. The County's environmental stewardship
priorities include reducing or diverting solid waste, reducing electricity and water usage, reducing Greenhouse Gas Emissions,
reducing stormwater pollution, and reducing the use of Hazardous substances. To support this commitment, the Contractor must
make good effort to:
1. Comply with applicable federal, state, and local environmental requirements.
2. Use products that consider and reduce potential environmental impact.
3. Prioritize environmentally sustainable materials and processes.