RFQ - AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES (RESERVED FOR SMALL LOCAL BUSINESSES)

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
F. Payment Schedule
G. Draft Agreement
B. RFQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A QUOTE
1.1. It is Offeror's responsibility to submit a quote based on the most current RFQ, addenda thereto,
County's responses to Questions, any other information posted on BuyNet, and any diligence material
made available by the County. Offerors are advised to regularly check BuyNet for information. The
County has no obligation to contact Offerors directly with any such RFQ-related information.
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of
updates, Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from
Department of Purchasing and Contracting's front desk or contact clerical support at (858) 505-
6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted
on the County's web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-
forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors
may submit the version of a form in place as of the date of the posting of this RFQ or any later
version thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this
solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic
upload to BuyNet before the Date and Time listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via
email to the Contracting Officer listed in this document or provide the Purchasing and
Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote.
Offeror must prominently mark such submissions with the RFQ number on the outside of the
packaging. Please use this method only if unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the
Contracting Officer, in writing, as a question ("Question"). Offerors may submit Questions by sending
a message to the Contracting Officer through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the
Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by
the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of
Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item
within each exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and
order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each
page.
4.1.4. Cost/Price information:

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price
shall be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be
subject to disclosure, and the County intends to publish any resulting contracts to its public
website.
4.2.2. It is Offeror's responsibility to identify and separate into a
"CONFIDENTIAL/PROPRIETARY" exhibit and to provide a signed Nondisclosure
Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from
disclosure pursuant to the California Public Records Act, including PI (Personal
Information), PII (Personally Identifiable Information), or PHI (Protected Health
Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt
from disclosure under the California Public Records Act and wishes to protect from
disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages
marked as "CONFIDENTIAL/PROPRIETARY."
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where
it is needed to respond to a Submittal Item through citation to the
"CONFIDENTIAL/PROPRIETARY" exhibit (for example "See response 1 contained within
the 'CONFIDENTIAL/PROPRIETARY' exhibit for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential
or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii)
declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv)
take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not
confidential under the California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror
compliance, availability, price, and more to determine the quote(s) that provide the best value to the
County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and/or approach to providing
goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to
include relevant information in their quotes, to the degree related to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and
Offeror's proposed approach to providing goods and services. Therefore, Offerors are encouraged to
include relevant information in their quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on
the overall total cost to the County.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any
of Offeror's costs incurred in the preparation or submission of the quote. Further, Offeror shall not
incur any reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or
any of its respective officials, agents, or employees arising out of or relating to this RFQ or these
procedures (other than those arising under a definitive contract with Offeror in accordance with the
terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
6.4. The County may withhold all information regarding this procurement until after negotiations are
complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the
content of quotes; the County's evaluation and results thereof. Information releasable after the
conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the
California Public Records Act.
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be
subject to the County's requirement to determine that the services can be provided more economically
and efficiently by an independent contractor than by persons employed in the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County
reserves the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ
or related documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work
required, including, but not limited to, information that is publicly or otherwise reasonably available
and, if applicable, information that can be obtained during a site visit (including verification of
measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall
be entitled to any price adjustment or other relief based upon information that was discovered or should
have been discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or
completeness of any diligence material or other information provided by the County or any of its agents,
representatives, contractors, or consultants. Such information may reflect good faith assumptions,
estimates, or projections, which may or may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any
oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with
any officer, agent, or employee of the County shall affect or modify any terms or requirements of this
RFQ, except as explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County
or its officers and employees (including consultants working on or assisting with this procurement),
related to this RFQ or Offeror's quote, must be directed in writing exclusively to the Contracting
Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not
communicate with or attempt to contact any other County personnel about this solicitation, except as
otherwise allowed for in this RFQ or by law. Any improper contact may, at the County's sole discretion,
cause Offeror to be removed from consideration for contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's
sole determination, compromises the integrity of this RFQ process or attempts to restrain competition,
Offeror may be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with
the County regarding this RFQ are prohibited, unless specifically authorized in writing by the
Contracting Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to
leave the County's employ in order to accept employment with Offeror, its affiliates, actual or
prospective contractors, or any person acting in concert with Offeror without prior written approval of
the County's Contracting Officer. This paragraph does not prevent the employment by Offeror of a
County employee who has initiated contact with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not
contract with, and shall reject any quote submitted by, the person or entities specified below, unless the
Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is
the governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as
officers, principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions
of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the
area of service to be performed by the contract; or, (ii) participated in any way in developing
the contract or its service specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in subsection
11.1.3 serve as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any
work under the agreement with a related for-profit subcontractor where an interlocking directorate,
management, or ownership relationship exists, unless specifically authorized by the Board of
Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with
Sections 11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance
affecting these provisions.
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of
California (out-of-state invoices) that receives California source income and has not completed
Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15)
business days prior to the first payment from the County, new suppliers or suppliers with expired forms
or forms with incorrect information must submit new forms to the County (forms are available from
the Franchise Tax Board website listed below).
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding.
If Offeror has already received a waiver or a reduced withholding response from the State of California
and the response remains valid, Offeror should submit the response to the County in lieu of the forms.
Failure to submit the required forms will result in withholding of payments. Offerors should access the
Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-
resident withholding, including waivers or reductions. The County will not give Offerors any tax
advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for
guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at
(858) 694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San
Diego, CA 92123. The P.O. Number or Contract Number (if available) and "California Revenue and
Taxation Code 18662" must appear on fax cover sheet and/or the outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file
with the County.
13. PREVAILING WAGE
13.1. The County's public works projects are subject to compliance monitoring and enforcement by the
California Department of Industrial Relations (DIR), in accordance with Labor Code 1771.4(a)(1). A
contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in
an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the
performance of any contract for public work, as defined in Labor Code 1720, et seq., unless currently
registered and qualified to perform public work pursuant to Labor Code 1725.5, all as more
particularly described in Labor Code 1771.1(a). An Offeror who is ultimately selected shall post all
notices required by and pursuant to Labor Code 1771.4(a)(2) at the job site, whether or not the County
also posts these notices.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
C. SUBMITTAL ITEMS
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* Required for all Offerors. The award of contracts resulting from this RFQ is reserved for Small-Local
Businesses as defined in Board Policy B-53. To be considered for award, Offeror must successfully
certify that they qualify as a Small-Local Business.
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section
4.2)
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
2.1 Confirm (YES/NO) that Offeror's trauma scene practitioners carry an active registration with the
California Department of Health and follow Chapter 9.5, Section 118321 of the California Health and
Safety Code of the Medical Waste Management Act.
YES NO
If yes, provide a copy of the California Department of Health documentation.
3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule.
4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance "YES/NO" of the County of San Diego's Draft Agreement (including insurance
requirements):
YES NO
4.1.1 If "NO," provide a detailed list of exceptions to the terms and conditions, the nature of its
concern, and what terms the Offeror is willing to accept.
Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract
to which it does not take exception to. The County may, as part of its evaluation process,
conclude that exceptions are so numerous and/or material as to make Offeror's response to the
solicitation unacceptable.
5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions
and Rules section 4.2

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
D. REQUIRED FORMS
(RESERVED)

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
E. STATEMENT OF WORK
1. Background Information
The County of San Diego, Department of Public Works maintains County Roads and field assets and requires rapid,
compliant removal of biohazardous materials arising from traffic incidents, crimes and public health hazards on an as
needed basis.
2. Scope/Duties of Contractor
2.1 The Contractor shall provide as-needed biohazard cleanup and disposal services for the County of San Diego
Department of Public Works (DPW).
2.2 Services include emergency and routine responses to trauma scenes, biohazardous waste removal,
decontamination/sanitization, and related field work supporting County roads, facilities, vehicles, and
right-of-way operations.
2.3 The Contractor shall furnish all labor, qualified technicians, equipment, supplies, transportation, and incident
materials necessary to perform these services 24/7/365 with two technicians minimum when warranted. No
additional cost for after-hours or weekend calls.
3. Biohazard Sanitization Cleanup and Disposal for County Owned or Leased Facilities
3.1 Sanitization cleanup and disposal shall include but not be limited to all County owned or leased facilities such as
those in the Department of Public Works, Roads and Airports. These include roads and any structures within the
right of way such as culverts, channels, storm drains, sidewalks etc.
3.2 "Routine" cleanups and disposal are considered "smaller" jobs that may require immediate attention due to the
contamination of human bodily fluids or other biohazardous materials in or on County owned or leased facilities
or buildings.
4. Trauma Scene Cleanup and Disposal
4.1 The contractor shall be responsible for supplying their own materials and equipment to be used for biohazard
cleanups and disposal for "trauma scenes," routine sanitizations of county-owned or leased facilities and
equipment, vehicles, and County Roads.
4.2 A trauma scene waste management practitioner shall register with the California Department of Public Health
(CDPH) and follow Chapter 9.5, commencing with Section 118321 of the California Health and Safety Code of
the Medical Waste Management Act.
4.3 A "trauma scene" is defined as a County location soiled by, or contaminated with, human bodily fluids (such as
blood, vomit, urine, feces, saliva, etc.) or other residues from a scene of a serious human injury, illness, or death.
4.4 For purposes of this section, a location may include but is not limited to, a physical structure that is not fixed
geographically, such as mobile homes, trailers, or vehicles.
5. Goals and Outcomes
5.1 Contractor shall provide the services described herein to accomplish the following goals: Ensure timely,
compliance, and safe removal, transport, and disposal of biohazardous materials to maintain public safety and
operational continuity across County roads and facilities.
5.2 Contractor shall achieve the following objectives: timely Incident Response for County-issued task orders,
Contractor mobilizes and performs services as directed; incidents and critical events are reported to the COR
within one (1) business day. Success is measured by timestamped call logs, task order records, and incident
reports.
5.3 Regulatory Compliance: Maintain active registration and comply with Medical Waste Management Act and
related health/safety laws; zero violations cited by regulators. Measured by license/registration status and audit
results.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13189
DEPARTMENT OF PUBLIC WORKS
AS-NEEDED BIOHAZARD CLEAN UP AND DISPOSAL SERVICES
5.4 Quality & Safety: Complete decontamination to accepted professional standards; no repeat cleanups at the same
site attributable to inadequate performance. Measured by COR acceptance and complaint logs
Note: Outcome objectives are measurable and verifiable by County through task order documentation, COR approvals,
incident reporting, and audit access
6. Locations
Contractor shall provide the services described herein to the following target locations:
6.1 Division I
6.1.1 Headquarters: 11970 Singer Lane, Spring Valley, CA 91978
6.1.2 2914 Tavern Road, Alpine, CA 91901
6.1.3 970 Forrest Gate Road, Campo, CA 92006
6.1.4 1524 Hwy 78 Julian, CA 92036
6.1.5 13115 Willow Road, Lakeside, CA 92040
6.2 Division II
6.2.1 Headquarters/San Marcos Road Station: 1579 Osage St. San Marcos, Ca 92069
6.2.2 Borrego Road Station: 1550 Rango Way Borrego Springs, Ca 92004
6.2.3 Ramona Road Station: 116 5th Street Ramona, Ca 92006
6.2.4 Fallbrook Road Station: 2370 Pala Road Bonsall, Ca 92003
6.2.5 28565 Cole Grade Road Valley Center, Ca 92082
7. Specific Requirements for Service Delivery
The Contractor shall perform, at a minimum:
7.1 Incident Response & Site Control - Assess scene, establish safety perimeter, and coordinate with DPW and
public safety personnel as needed.
7.2 Biohazard Removal & Decontamination - Collect, contain, and remove biohazardous materials; perform
cleaning/decontamination to professional standards; package waste per law; transport to approved facilities.
7.3 Materials & Equipment - Provide appropriate PPE, tools, cleaners, disinfectants, and disposal containers; supply
own vehicles; repair/replace any County equipment damaged due to Contractor negligence.
7.4 Qualified Personnel - Dispatch registered/qualified technicians; maintain background checks per County Policy
C-28 for personnel accessing County data/facilities; renew annually.
7.4.1 Regulatory Documentation - Maintain chain-of-custody and disposal manifests; retain and provide
records on demand to the County within required timeframes.
7.4.2 Complaints & Critical Incidents - Notify the COR of material complaints and critical incidents within
one (1) business day; provide status/disposition updates.
8. Invoicing
An itemized invoice, certified payroll for both lots shall be prepared and sent to the County of Operations Center for
verification of payment. Invoices shall be sent to:
Department of Public Works, Transportation Division
Attn: Accounts Payable
5510 Overland Ave. Suite 410
San Diego, Ca 92123
11. Task Order
This is a contract for As-Needed Biohazard Clean Up and Disposal Services as specified in individual task orders
(TO). Performance shall be made only as authorized by TO's issued by the County.