RFQ - AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM

MAGGIE RAMSBERGER DEPARTMENT OF PURCHASING AND CONTRACTING BRENDA G. MILLER
INTERIM DIRECTOR 5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204 ASSISTANT DIRECTOR
PHONE (858) 505-6367 FAX (858) 715-6452
REQUEST FOR QUOTES (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
June 29, 2026
A. KEY INFORMATION
1. The County of San Diego is seeking quotes from firms interested in providing As-Needed Automated External
Defibrillator Voucher Program. ("Offerors").
2. The County anticipates a contract term of an initial (base) period of one (1) year, with a one (1) year option
period.
3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/
. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
4. The Contracting Officer for this solicitation is Martha Trevejo, Senior Contracting Procurement Officer
(Martha.Trevejo@sdcounty.ca.gov)
5. Schedule: This timeline is subject to change at any time, at the County's sole discretion. The County will issue
an addendum for changes to the Questions due date, or Quote due date.
Event Description Date and Time (San Diego Time)
Questions due July 7, 2026 prior to 5:00 p.m.
Quotes due July 14, 2026 prior to 5:00 p.m.
6. Questions:
6.1. Offerors should submit all Questions, including requests for clarification related to definition or
interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should
submit Questions via BuyNet, by sending a message to the Contracting Officer through the "Discussions"
functionality.
6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.
7. Table of Contents:
A. Key Information
B. RFQ Instructions and Rules
C. Submittal Items
D. Required Forms
E. Statement of Work
F. Payment Schedule
G. Standard Terms and Conditions of Purchase
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
B. RFQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A QUOTE
1.1. It is Offeror's responsibility to submit a quote based on the most current RFQ, addenda thereto, County's
responses to Questions, any other information posted on BuyNet, and any diligence material made
available by the County. Offerors are advised to regularly check BuyNet for information. The County has
no obligation to contact Offerors directly with any such RFQ-related information.
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of
updates, Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from
Department of Purchasing and Contracting's front desk or contact clerical support at (858) 505-
6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on
the County's web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-
forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may
submit the version of a form in place as of the date of the posting of this RFQ or any later version
thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation
to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to
BuyNet before the Date and Time listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email
to the Contracting Officer listed in this document or provide the Purchasing and Contracting front
desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently
mark such submissions with the RFQ number on the outside of the packaging. Please use this
method only if unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting
Officer, in writing, as a question ("Question"). Offerors may submit Questions by sending a message to
the Contracting Officer through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule
for Question submission. Offeror is responsible for ensuring that Questions are received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item
within each exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and
order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each
page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price
shall be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject
to disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from
disclosure pursuant to the California Public Records Act, including PI (Personal
Information), PII (Personally Identifiable Information), or PHI (Protected Health
Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from
disclosure under the California Public Records Act and wishes to protect from
disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked
as "CONFIDENTIAL/PROPRIETARY."
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is
needed to respond to a Submittal Item through citation to the
"CONFIDENTIAL/PROPRIETARY" exhibit (for example "See response 1 contained within the
'CONFIDENTIAL/PROPRIETARY' exhibit for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii)
declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv)
take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not
confidential under the California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror
compliance, availability, price, and more to determine the quote(s) that provide the best value to the
County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and/or approach to providing goods
and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include
relevant information in their quotes, to the degree related to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and
Offeror's proposed approach to providing goods and services. Therefore, Offerors are encouraged to
include relevant information in their quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on the
overall total cost to the County.
5.5. Reserved.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any
reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any
of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures
(other than those arising under a definitive contract with Offeror in accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations are complete,
including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of
quotes; the County's evaluation and results thereof. Information releasable after the conclusion of
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
negotiations is subject to the disclosure requirements and withholding exemptions of the California Public
Records Act.
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be subject
to the County's requirement to determine that the services can be provided more economically and
efficiently by an independent contractor than by persons employed in the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County
reserves the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or
related documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if
applicable, information that can be obtained during a site visit (including verification of measurements,
conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any
price adjustment or other relief based upon information that was discovered or should have been
discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness
of any diligence material or other information provided by the County or any of its agents, representatives,
contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections,
which may or may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any
officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ,
except as explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or
its officers and employees (including consultants working on or assisting with this procurement), related
to this RFQ or Offeror's quote, must be directed in writing exclusively to the Contracting Officer, unless
otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt
to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ
or by law. Any improper contact may, at the County's sole discretion, cause Offeror to be removed from
consideration for contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's
sole determination, compromises the integrity of this RFQ process or attempts to restrain competition,
Offeror may be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with
the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting
Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave
the County's employ in order to accept employment with Offeror, its affiliates, actual or prospective
contractors, or any person acting in concert with Offeror without prior written approval of the County's
Contracting Officer. This paragraph does not prevent the employment by Offeror of a County employee
who has initiated contact with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of
Supervisors finds that special circumstances exist which justify the approval of such contract:
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as
officers, principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions
of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the
area of service to be performed by the contract; or, (ii) participated in any way in developing the
contract or its service specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3
serve as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management,
or ownership relationship exists, unless specifically authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with
Sections 11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance
affecting these provisions.
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of
California (out-of-state invoices) that receives California source income and has not completed Franchise
Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior
to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect
information must submit new forms to the County (forms are available from the Franchise Tax Board
website listed below).
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and
the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure
to submit the required forms will result in withholding of payments. Offerors should access the Franchise
Tax Board websites, listed below, for tax forms and relevant information regarding non-resident
withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is
recommended that Offerors speak with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858)
694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA
92123. The P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code
18662" must appear on fax cover sheet and/or the outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with
the County.
13. PREVAILING WAGE
13.1. Reserved.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
C. SUBMITTAL ITEMS
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
2.1. Confirm your quoted price per unit includes all shipping and handling costs?
Yes/ No
If no, explain:
2.2. Confirm your quoted price per unit includes adult and pediatric pads with clear compatibility.
Defibrillation pads both adult and pediatric (or dual pad equivalent) shall have no less than a two (2)
year shelf life.
Yes/ No
If no, explain:
2.3. Confirm your quoted units include at least one battery with a lifespan of three (3) years.
2.4. Provide the specification sheets for the AED units included with your quote.
2.5. Do you currently have up to 300 units ready to be shipped?
Yes/ No
2.6. Do you offer a minimum of a 5-year warranty?
Yes/ No
If yes, please submit a copy of the Manufacturer's Warranty for all AED unit(s) included with your
quote.
If no, explain:
2.7. Please describe the contents of each AED unit as defined in the statement of work Section 7.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule
4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance "YES/NO" of the County of San Diego's Draft Agreement (including insurance
requirements):
YES NO

4.1.1 If "NO," provide a detailed list of exceptions to the terms and conditions, the nature of its concern,
and what terms the Offeror is willing to accept.
Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to
which it does not take exception to. The County may, as part of its evaluation process, conclude
that exceptions are so numerous and/or material as to make Offeror's response to the solicitation
unacceptable.
5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and
Rules section 4.2
D. REQUIRED FORMS
(RESERVED)
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
E. STATEMENT OF WORK
1. Scope of Work/Purpose
Contractor shall supply up to 300 new Automated External Defibrillator units (AEDs) to eligible youth sports
organizations via a voucher program (Program) administered by the County of San Diego, Department of
Parks and Recreation (DPR). New AED units shall be models approved by the U.S. Food and Drug
Administration (FDA) that include adult and youth defibrillator pads (or dual pad equivalent), batteries, and
any other accessories needed for use of the AED unit.
2. Background Information
DPR is implementing an AED Voucher Program to support youth sports organizations in meeting the
requirements of California Assembly Bill 310 (Nevaeh Youth Sports Safety Act). Through this program, DPR
will provide vouchers, redeemable with the selected Contractor, covering up to $1,100 per unit for eligible
youth sports organizations. The program will make available a total of 300 AED units, limited to one per
eligible organization. By assisting youth sports organizations in acquiring required AED units, DPR is
enhancing onsite emergency preparedness and supporting statewide compliance with AB 310.
3. Definitions
AED Units - AED Units are new AEDs that include adult and youth defibrillator pads (or dual pad
equivalent), batteries, and any other standard accessories needed for use of the AED.
4. Target Population and Geographic Area
4.1 Contractor shall provide the services described herein to eligible organizations that operate organized
athletic programs for children and teens, including nonprofit and community youth sports programs.
4.2 Contractor must be prepared to rapidly deliver AED units to addresses in any zip code within San Diego
County as determined by DPR.
5. General Requirements
5.1 Contractor shall be knowledgeable and experienced in the manufacturing and commercial distribution of
safe-performing, FDA-approved, durable, AED units.
5.2 Contractor must be prepared and able to ship the AED units directly to each participating youth sports
organization and/or in bulk deliveries as each DPR issued voucher is received by the Contractor from an
eligible youth sports organization and confirmed by DPR.
5.3 Contractor will work with DPR to arrange for rapid delivery of AEDs immediately upon contract award at
the discretion of DPR.
5.4 No work will be performed on County Holidays unless specifically requested by DPR or is emergency in
nature.
6. Specific Requirements
6.1 Contractor shall ensure each AED unit includes one set each of adult and pediatric electrode pad or single
dual pad equivalent (any of which must have a two year minimum shelf life) at no cost to the participating
youth sports organizations.
6.2 Contractor shall ensure user manuals/guides for all AED units are available digitally and printed. User
manuals/guide shall also be translated into Spanish, along with other languages DPR deems necessary to
provide to participating youth sports organizations at voucher redemption.
6.3 Contractor shall coordinate with DPR on all work associated with this contract. This includes face-to-face
or virtual meeting(s) to plan for rapid delivery and logistics of delivery and the voucher program.
7. Equipment Specifications
7.1 All AED models supplied by the Contractor:
7.1.1 Must be FDA-approved.
7.1.2 Must be fully automated.
7.1.3 Must include adult and pediatric pads (or dual pad equivalent) with clear compatibility. Defibrillation
pads both adult and pediatric (or dual pad equivalent) shall have no less than a two (2) year shelf life.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
7.1.4 Must have a minimum battery lifespan of three (3) years.
7.1.5 Must perform daily self-tests with clear audible and/or visual status indicators.
7.1.6 Most comply with all applicable laws and regulations.
7.2 Current FDA approved models include but are not limited to the list below:
Model Name FDA Premarket Approval
Philips HeartStart OnSite AED PMA P160029
Philips HeartStart FRx AED PMA P180028
Defibtech Lifeline and Lifeline AUTO AEDs PMA P160032
Defibtech Lifeline View AED PMA P160032
Physio-Control LIFEPAK CR2 PMA P170018
Physio-Control LIFEPAK 1000 PMA P160026
Zoll AED Plus PMA P160015
Zoll AED 3 PMA P160015
Avive Connect AED PMA P210015
7.3 Contractor shall include a minimum of two different AED models available for voucher redemption
meeting all equipment specifications listed in section 7.
8. AED Shipping
8.1 Contractor shall begin providing and shipping AED units, including AED pads and battery, to eligible
youth sports organizations that provide a DPR issued voucher immediately upon contract award as
requested and approved by DPR.
8.2 AED units shall be shipped within one week upon Contract Officer's Representative (COR) verification
of vouchers.
9. Manufacturer's Warranty
9.1 All equipment shall have the regular Manufacturer's standard guarantee and warranty
against defects in material and workmanship.
9.2 In no case shall coverage be less than (5) years after a unit is placed in service.
9.3 Where a standard Manufacturer warranty exceeds a period of five (5) years, this warranty shall also be
provided to the youth sports organization.
9.4 With each AED unit, Contractor shall include instructions/information as to how participating youth sports
organizations can return or exchange faulty AEDs, AED pads, and AED batteries within the warranty
period.
9.5 Contractor shall provide the name, location, telephone number, and email address of the manufacturer or
authorized service centers that will honor the Manufacturer's Warranty.
9.6 All AED unit information, manuals, and warranty information must be provided in English, Spanish, and
other industry standard languages as applicable.
10. Invoicing
10.1 DPR will issue AED vouchers directly to eligible youth sports organizations following DPR's intake and
eligibility review process. Each voucher represents authorization for the selected AED supplier to provide
one AED unit to the organization.
10.2 Upon receipt of a DPRissued voucher, the contractor will redeem the voucher by providing the
corresponding AED unit and will verify voucher details with DPR during a weekly coordination meeting
or call. The contractor will ship AED unit based on the vouchers confirmed and approved each week. The
contractor may invoice DPR only for vouchers that have been validated through this weekly confirmation
process.
10.3 Contractor shall be capable of billing eligible youth sports organizations AED unit costs in excess of an
$1,100 voucher at the time a DPR voucher is redeemed.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13277
DEPARTMENT OF PARKS AND RECREATION
AS-NEEDED AUTOMATED EXTERNAL DEFIBRILLATOR VOUCHER PROGRAM
10.4 Invoices must reference the specific voucher number(s), the corresponding youth sports organization, the
date of confirmation, and the date of shipment. Only verified and fulfilled vouchers will be eligible for
reimbursement.
10.5 Contractor shall submit one invoice to the COR by the 20th of the month, for all shipments that were
delivered in the prior month.
10.6 All invoices are net thirty days and will not be processed prior to thirty days.
10.7 Upon receipt of an acceptable invoice, payment for services received shall be made monthly in accordance
DPR's standard terms.
10.8 Receipts shall be included with monthly invoices before the invoices are processed. Invoices without this
proper information will be returned.
10.9 All Invoices must be itemized and should be easily recognizable.
10.10 Contractor shall not include additional charges that are not specified the agreement of this contract.
10.11 Requests for correction can be made by the COR when invoiced line items do not accurately reflect goods.
The Contractor is to re-submit a corrected invoice within 2 business days.
10.12 Invoices shall be submitted to COR via email.
11. Data Collection and Reporting Requirements
11.1 Contractor shall submit a weekly report of all vouchers received. The report shall include:
11.1.1 Specific voucher number
11.1.2 Corresponding youth sports organization name
11.1.3 COR approval date
11.1.4 Date of shipment
10