RFQ 26-273 Annual Contract Roof PMI
| Agency: | New Smyrna Beach Utilities |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| Posted Date: | Mar 10, 2026 |
| Due Date: | Apr 9, 2026 |
| Solicitation No: | RFQ 26-273 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
City of New Smyrna Beach Utilities Commission
City of New Smyrna Beach Utilities Commission
Status
Active
Active
Fiscal Year
2026
2026
Title
RFQ 26-273 Annual Contract Roof PMI
RFQ 26-273 Annual Contract Roof PMI
Number
RFQ 26-273
RFQ 26-273
Type
Request for Quotation
Request for Quotation
Department
Procurement
Procurement
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
New Smyrna Beach Utilities is seeking a quote from a Licensed Insured Roofing Contractor to perform our Annual Preventative Maintenance & Inspection Services for each our 26 New Smyrna Beach Sites. The list of sites is in the bid package. The Annual PMI is required to claim the manufacturer warranties, to identify roof deficiencies that requires minor repairs before becoming large no reparable damages and to extend life expectancy of the roof. The Inspections services cost must include:
• Gutter system inspection
• Debris removal
• Sealant/caulking of simple and small penetrations
• Annual roof report with photos of all roof system items inspected
• Report of deficiencies found with photos and proposals for needed repairs The Continuing Roof Maintenance Services must provide:
• Dedicated Service Department that can respond on a daily basis to leak inspections and repairs
• 24-hour leak inspections response commitment:
regular hourly Labor
emergencies/after-hours labor
• 36-hour disaster response commitment
• Provide Warranty period for services/repairs Must provide at least three (3) references of commercial roof jobs performed in the State of Florida.
Preference for local vendors, or with local branch in Volusia County or no further than 40 miles radius from our main site at 200 Canal St. to ensure timely responses
**Mandatory Site Visit is scheduled for Friday, March 27, 2026 at 9 A.M.
Starting Location: 200 Canal Street, New Smyrna Beach, FL 32168 ** Any questions please reach out to me at lwright@nsbufl.com or 386-424-3016.
New Smyrna Beach Utilities is seeking a quote from a Licensed Insured Roofing Contractor to perform our Annual Preventative Maintenance & Inspection Services for each our 26 New Smyrna Beach Sites. The list of sites is in the bid package. The Annual PMI is required to claim the manufacturer warranties, to identify roof deficiencies that requires minor repairs before becoming large no reparable damages and to extend life expectancy of the roof. The Inspections services cost must include:
• Gutter system inspection
• Debris removal
• Sealant/caulking of simple and small penetrations
• Annual roof report with photos of all roof system items inspected
• Report of deficiencies found with photos and proposals for needed repairs The Continuing Roof Maintenance Services must provide:
• Dedicated Service Department that can respond on a daily basis to leak inspections and repairs
• 24-hour leak inspections response commitment:
regular hourly Labor
emergencies/after-hours labor
• 36-hour disaster response commitment
• Provide Warranty period for services/repairs Must provide at least three (3) references of commercial roof jobs performed in the State of Florida.
Preference for local vendors, or with local branch in Volusia County or no further than 40 miles radius from our main site at 200 Canal St. to ensure timely responses
**Mandatory Site Visit is scheduled for Friday, March 27, 2026 at 9 A.M.
Starting Location: 200 Canal Street, New Smyrna Beach, FL 32168 ** Any questions please reach out to me at lwright@nsbufl.com or 386-424-3016.
Dates(All times are listed as
EST
)
Broadcast Date
3/6/2026 8:00 AM EST
3/6/2026 8:00 AM EST
Question End Date
Sample Due Date
Due Date
4/9/2026 2:30 PM EST
4/9/2026 2:30 PM EST
Bid Opening Date
Question End Date Reminder Notification
0 Day(s)
0 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
4 Day(s)
4 Day(s)
Pre-Bid Meetings
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 3/27/2026 | 9:00 AM | Yes |
New Smyrna Beach Utilities
200 Canal St New Smyrna Beach, FL 32168 |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 30
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
| 1 | Annual PMI Cost - COB Central Office Bldg - 200 Canal St. | 1 | EA | Price | Service | ||||
| 2 | Annual PMI Cost - COB - Tunnel/Drive-Thru - 200 Canal St. | 1 | EA | Price | Service | ||||
| 3 | Annual PMI Cost - Fleet - 2495 Boat Ramp Dr. | 1 | EA | Price | Service | ||||
| 4 | Annual PMI Cost- Head End Bldg. - 3129 SR 44 | 1 | EA | Price | Service | ||||
| 5 | Annual PMI Cost- Electric Ops (T&D) - 350 Slaton St. | 1 | EA | Price | Service | ||||
| 6 | Annual PMI Cost- Airport Substation - 2029 Turnbull Bay Rd | 1 | EA | Price | Service | ||||
| 7 | Annual PMI Cost- Field St Substation - 1101 Field St. | 1 | EA | Price | Service | ||||
| 8 | Annual PMI Cost- School Way Substation - 4025 Saxon Dr. | 1 | EA | Price | Service | ||||
| 9 | Annual PMI Cost- Smyrna Substation - 3131 SR 44 | 1 | EA | Price | Service | ||||
| 10 | Annual PMI Cost- Dechlor Facility - 20 N. Causeway | 1 | EA | Price | Service | ||||
| 11 | Annual PMI Cost- Lift Station 59 - 2051 Pioneer Trl | 1 | EA | Price | Service | ||||
| 12 | Annual PMI Cost- Lift Station 60 - 1555 Canal St. | 1 | EA | Price | Service | ||||
| 13 | Annual PMI Cost- 3rd Ave Pump Station - 728 E. 3rd Ave | 1 | EA | Price | Service | ||||
| 14 | Annual PMI Cost- South Beach Pump Station - 4460 S. Atlantic Ave | 1 | EA | Price | Service | ||||
| 15 | Annual PMI Cost- Smith St Pump Station - 413 Smith St. | 1 | EA | Price | Service | ||||
| 16 | Annual PMI Cost - Field Operations Bldg. - 413 Smith St. | 1 | EA | Price | Service | ||||
| 17 | Annual PMI Cost- WRF Chlorine/North MCC Bldg. - 3119 SR 44 | 1 | EA | Price | Service | ||||
| 18 | Annual PMI Cost- WRF South MCC Bldg. - 3119 SR 44 | 1 | EA | Price | Service | ||||
| 19 | Annual PMI Cost- WRF Operations Bldg. - 3119 SR 44 | 1 | EA | Price | Service | ||||
| 20 | Annual PMI Cost- WRF Lime Feed Bldg. - 3119 SR 44 | 1 | EA | Price | Service | ||||
| 21 | Annual PMI Cost- WRF Lift Stations Maintenance Bldg. - 3119 SR 44 | 1 | EA | Price | Service | ||||
| 22 | Annual PMI Cost- WTP Operations Building - 2640 Paige Ave | 1 | EA | Price | Service | ||||
| 23 | Annual PMI Cost- WTP Filter Building - 2640 Paige Ave. | 1 | EA | Price | Service | ||||
| 24 | Annual PMI Cost- WTP Fluoride Building - 2640 Paige Ave. | 1 | EA | Price | Service | ||||
| 25 | Annual PMI Cost- WTP High Service Pump Station - 2640 Paige Ave. | 1 | EA | Price | Service | ||||
| 26 | Annual PMI Cost- WTP Record Storage - 2640 Paige Ave. | 1 | EA | Price | Service | ||||
| 27 | Hourly Labor Rate Non-Emergency | 1 | EA | Price | Service | ||||
| 28 | Hourly Labor Rate Emergency | 1 | EA | Price | Service | ||||
| 29 | Hourly Labor Rate Emergency After Hours | 1 | EA | Price | Service | ||||
| 30 | Hourly Labor Rate for Lift Rental for Smith St. Pump House | 1 | EA | Price | Service |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
RF Quote Documentation
RF Quote Documentation
Shipping
None
None
Terms and Conditions
See attached Terms and Conditions
See attached Terms and Conditions
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 3
| Code | Description |
| [145-60] | Roofing |
| [914-73] | Roofing and Siding |
| [918-91] | Roofing Consultant |
Publications
Total: 0
| Publication | Date |
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