RFQ - ANALYTICAL BALANCE CALIBRATION SERVICES

ALLEN R. HUNSBERGER DEPARTMENT OF PURCHASING AND CONTRACTING BRENDA MILLER
DIRECTOR 5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204 ASSISTANT DIRECTOR
PHONE (858) 505-6367 FAX (858) 715-6452
REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
April 6, 2026
A. KEY INFORMATION
1. The County of San Diego is seeking quotes from firms interested in providing Analytical Balance Calibration
Services ("Offerors").
2. The County anticipates a contract term of an initial (base) term, with four (4) one-year option periods.
3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. To
see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select "Participate in RFx" for this solicitation in BuyNet.
4. The Contracting Officer for this solicitation is Guibel Icke, Procurement Specialist, guibela.icke@sdcounty.ca.gov.
5. Schedule: This timeline is subject to change at any time, at the County's sole discretion. The County will issue an
addendum for changes to the Questions due date, or Quote due date.
Event Description Date and Time (San Diego Time)
Questions due April 13, 2026, prior to 5:00 p.m.
Quotes due April 27, 2026, prior to 5:00 p.m.
6. Questions:
6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation
of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via
BuyNet, by sending a message to the Contracting Officer through the "Discussions" functionality.
6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.
7. Table of Contents:
A. Key Information
B. RFQ Instructions and Rules
C. Submittal Items
D. Required Forms
E. Statement of Work
F. Pricing Schedule
G. Draft Agreement

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
B. RFQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A QUOTE
1.1. It is Offeror's responsibility to submit a quote based on the most current RFQ, addenda thereto, County's
responses to Questions, any other information posted on BuyNet, and any diligence material made available by
the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to
contact Offerors directly with any such RFQ-related information.
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department
of Purchasing and Contracting's front desk or contact clerical support at (858) 505-6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the
County's web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may
submit the version of a form in place as of the date of the posting of this RFQ or any later version
thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the
County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before
the Date and Time listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the
Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with
either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such
submissions with the RFQ number on the outside of the packaging. Please use this method only if
unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting
Officer, in writing, as a question ("Question"). Offerors may submit Questions by sending a message to the
Contracting Officer through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for
Question submission. Offeror is responsible for ensuring that Questions are received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each
exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall
be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to
disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from
disclosure pursuant to the California Public Records Act, including PI (Personal Information),
PII (Personally Identifiable Information), or PHI (Protected Health Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from
disclosure under the California Public Records Act and wishes to protect from disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked as
"CONFIDENTIAL/PROPRIETARY."
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is
needed to respond to a Submittal Item through citation to the "CONFIDENTIAL/PROPRIETARY"
exhibit (for example "See response 1 contained within the 'CONFIDENTIAL/PROPRIETARY'
exhibit for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the
submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other
appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the
California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance,
availability, price, and more to determine the quote(s) that provide the best value to the County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and/or approach to providing goods and/or
services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror's
proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on the overall
total cost to the County.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any
reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its
respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than
those arising under a definitive contract with Offeror in accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations are complete,
including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;
the County's evaluation and results thereof. Information releasable after the conclusion of negotiations is
subject to the disclosure requirements and withholding exemptions of the California Public Records Act.
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be subject to
the County's requirement to determine that the services can be provided more economically and efficiently by
an independent contractor than by persons employed in the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves
the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related
documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,
information that can be obtained during a site visit (including verification of measurements, conditions, and

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or
other relief based upon information that was discovered or should have been discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any
diligence material or other information provided by the County or any of its agents, representatives, contractors,
or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or
may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer,
agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as
explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its
officers and employees (including consultants working on or assisting with this procurement), related to this
RFQ or Offeror's quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise
authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any
other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any
improper contact may, at the County's sole discretion, cause Offeror to be removed from consideration for
contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's sole
determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may
be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with the
County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the
County's employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors,
or any person acting in concert with Offeror without prior written approval of the County's Contracting Officer.
This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact
with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of
Supervisors finds that special circumstances exist which justify the approval of such contract:
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers,
principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of
service to be performed by the contract; or, (ii) participated in any way in developing the contract or its
service specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve
as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or
ownership relationship exists, unless specifically authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections
11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these
provisions.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of California
(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form
590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment
from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit
new forms to the County (forms are available from the Franchise Tax Board website listed below).
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and the
response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit
the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board
websites, listed below, for tax forms and relevant information regarding non-resident withholding, including
waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak
with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-
2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The
P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code 18662" must
appear on fax cover sheet and/or the outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the
County.
13. PREVAILING WAGE
13.1. Reserved.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
C. SUBMITTAL ITEMS
Offeror's response to these Submittal Items shall be no more than twenty (20) pages, excluding attachments such as
disclosures, financials, sample reports, etc. The attachments are additional supportive documentation to the quotation
narrative itself and not an extension of the quotation narrative.
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
2.1 Confirm (YES/NO) Offeror has read, fully understands, and agrees that Offeror's shall meet the requirements
and outcomes specified in the Statement of Work.
YES NO

2.2 Confirm (YES/NO) Offeror has ISO 17025 accreditation in the field of balance calibration.
YES NO

2.3 Confirm (YES/NO) Offeror employs technicians with knowledge and experience to calibrate balances.
YES NO

2.4 Confirm (YES/NO) Offeror is able to provide a certificate of calibration for each balance in accordance with
ISO 17025, including any applicable measurement uncertainty requirements, traceable to NIST standards.
YES NO

2.5 Confirm (YES/NO) Offeror's contractor(s) are able to provide a DNA sample for quality control purposes upon
request, as required in Statement of Work Section 5.3.
YES NO

2.6 Please provide a minimum of three (3) references for the Offeror's most relevant similar projects or programs.
References should not include County of San Diego staff. Each reference should include the following:
2.6.1 Name and type of business.
2.6.2 Address, telephone number and email address.
2.6.3 The name, title, telephone number and email address for the point of contact representing the reference.
2.6.4 A brief summary of work performed, including a description of work, contract term and fee
3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance (YES/NO) of the County of San Diego's Draft Agreement (including insurance
requirements):
YES NO

4.1.1 If "NO", provide a detailed paragraph-by-paragraph, contract clause-by-contract clause description of
any issues or concerns that Offeror may have with the documents listed. If Offeror objects to a particular
paragraph or clause, then Offeror will need to further describe, in business terms and not in proposed
language, the nature of its concern and what terms Offeror is willing to accept. The Exception List shall
provide the reason or rationale supporting the item of concern and/or counter-response. Simply stating
that a paragraph or clause is "Not Acceptable" or proposing alternative contract terms without describing
in business language the reason or rationale may be considered acceptance of that paragraph or clause.
If Offeror does not identify specific concerns with a particular paragraph or clause, the County will
consider the paragraph and/or clause acceptable. The County may, as part of its evaluation process,
conclude that exceptions are so numerous and/or material as to make Offeror's response to the
solicitation unacceptable.
5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules
section 4.2

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
D. REQUIRED FORMS
(RESERVED)

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
E. STATEMENT OF WORK
1. Scope of Work:
The contractor shall perform ISO 17025 accredited calibration services for approximately twenty-six (26) balances, approximately
thirteen (13) of which include measurement uncertainty requirements. The contractor shall ensure all calibrations are complete in
accordance with ISO 17025 requirements and provide a certificate of calibration for each balance.
2. Process Objectives:
2.1. Contractor shall achieve the following process objectives:
2.1.1. Contractor shall have ISO 17025 accreditation in the field of calibration in addition to technicians with the knowledge
and experience to calibrate balances.
2.1.2. Contractor shall provide an ISO 17025 certificate of calibration for each of the 26 balances, including any applicable
measurement uncertainty requirements.
2.1.3. Contractor shall submit documentation that calibrations are traceable through National Institute Standards and
Technology (NIST) standards and include certificate and NIST test traceable numbers.
2.1.4. Contractor shall provide the County with any certification of contractor employees qualifications to perform the work
order upon request by the County's designated staff.
3. Target Population and Geographic Area
3.1. Target Population: Contractor shall provide the services described herein to the following target population:
3.1.1. These services are intended primarily for the benefit of San Diego County residents.
3.2. Geographic Area:
3.2.1. County of San Diego
Sheriff's Regional Crime Lab
5590 Overland Avenue
San Diego, CA 92123
4. Specific Requirements for Service Delivery
4.1. Contractor shall furnish labor, materials, and equipment to accomplish the following:
4.1.1. Precision tolerances shall be critically adjusted to ensure proper performance of the instrument.
4.1.1.1. If a balance is unable to be adjusted to meet the tolerance of passing calibration, the calibration certificate
should note such, and the Contracting Officer's Representative (COR) shall be notified to remove the
balance from service.
4.1.2. If measurement uncertainty is required, the calibration certificate shall contain the following information:
measurement data, standards used, measurements as found, measurements as left, confidence level, coverage factor,
and shift test error and expanded uncertainty if applicable.
4.1.3. Calibration certificates shall comply with ISO 17025 and shall be traceable to NIST standards and include the
certificate and NIST test traceable numbers.
4.1.3.1. Calibration certificates will be reviewed by the COR upon receipt and should an error be noted the COR
will notify the contractor for immediate correction.
4.1.4. All work shall be completed every February annually; all calibration certificates shall be delivered prior to the
expiration of the current calibration certificate.
4.1.5. The services shall consist of calibration services required to keep the equipment in proper operating condition.
5. Compliance Requirements
5.1. All work shall be accomplished to the most current editions of applicable local, state, and federal codes.
5.2. All labor and installation of materials shall be in conformance with the latest editions of State of California Administrative
Code and County of San Diego codes.
5.3. Contractor shall comply with all the regulations and policies pertaining to contractor's employees working in a County facility
such as the Crime Lab including all lab safety, PPE protocols, and confidentiality requirements. Photography and videography
are prohibited at all times. Contractor shall always be escorted and may not access or handle evidence at any time. Contractors
may be required to provide a DNA sample for quality control purposes.
5.4. Contractor is subject to security clearance by the Sheriff's Office. Acceptability of background investigation results shall be
at the sole discretion of the Sheriff's Office. If the security clearance of a contractor employee is determined to be unacceptable,
Contractor agrees that said employee shall not provide services under this contract.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTES (RFQ) 13036
SHERIFF'S OFFICE
ANALYTICAL BALANCE CALIBRATION SERVICES
6. Warranties and Guarantees
6.1. Contractor shall provide a 30-day guarantee from the date of acceptance.
6.2. Should any problem develop during this period, the Contractor shall be held liable and shall correct the problem at no
additional cost to the County of San Diego.
7. Schedule of Services:
7.1. On-site services shall be provided Monday-Friday, 8:00 AM to 5:00 PM San Diego Time as required. This shall include any
adjustments and/or replacement of parts, excluding Maintenance Kits, supply items and those items considered as consumable
by the manufacturer.
7.2. Any deviation from this schedule requires pre-approval from the COR.
8. Invoice Requirements
8.1. All labor and travel shall be included. Absolutely no other cost is allowed beyond the price quoted in the Payment Schedule.
8.2. All invoices and additional correspondence shall be issued to the email address Invoices.CrimeLab@sdsheriff.gov and shall
include the following information:
8.2.1. Company Name
8.2.2. Purchase order number
8.2.3. Item, quantity, description, and unit price.